Palomar College fleet vehicles are maintained and serviced on a regular basis in accordance with manufacturer recommendations and applicable safety standards. However, mechanical issues may occasionally arise during vehicle operation.
Drivers must immediately report any mechanical problem, warning light, damage, unusual vehicle condition, or safety concern to the Facilities Office so that repairs or a replacement vehicle can be arranged.
Drivers are not authorized to perform repairs, modifications, or contract for vehicle service independently unless specifically authorized by the Facilities Office. Unauthorized repairs may create safety hazards and may result in personal financial and/or legal liability for the individual performing or authorizing the repair.
Whenever practical, routine maintenance and minor repairs will be performed by the Facilities Department Auto Shop. Outside vendors may be used for specialized repairs or warranty-related services as determined by the Facilities Office and Auto Mechanic.
The Facilities Office coordinates vehicle warranty inspections and maintenance scheduling to ensure compliance with manufacturer warranty requirements and to maximize warranty coverage for District vehicles.
Vehicle Inspection Responsibilities
Drivers are responsible for conducting a visual safety inspection before operating a College vehicle and for reporting any concerns immediately to the Facilities Office.
Exterior Inspection
As you approach the vehicle, inspect the general condition of the vehicle and surrounding area. Drivers should look for:
- Visible body damage
- Vehicle leaning or uneven stance
- Fluid leaks beneath the vehicle, including oil, coolant, grease, or fuel
- Tire damage or low tire pressure
- Obstacles or hazards near the vehicle, including pedestrians, other vehicles, low-clearance objects, wires, or tree branches
Verify that the parking brake is engaged and/or wheel chocks are in place when applicable.
Tires, Wheels, and Suspension
Drivers should inspect the following items prior to operation:
- Tire condition and inflation
- Wheel and rim condition
- Brake system condition
- Steering responsiveness
- Suspension condition
- Exhaust system condition
Vehicles with unsafe tires, brake defects, steering problems, suspension damage, or exhaust issues shall not be operated until repaired.
If a tire is changed during vehicle use, wheel fasteners should be rechecked after driving a short distance to verify proper tightness.
Lights and Safety Equipment
Verify that all required lights and reflectors are clean and functioning properly, including:
- Headlights (high and low beam)
- Turn signals
- Brake lights
- Running lights
- Emergency flashers
Drivers should also verify that corresponding dashboard warning indicators are functioning properly.
Interior Inspection
Before operating the vehicle:
- Remove or secure loose items that could interfere with vehicle operation
- Verify possession of any required vehicle documents, permits, or trip-related paperwork
- Adjust mirrors and seating position as needed
- Start the engine and observe for warning lights or abnormal sounds
Brake System Check
If the vehicle is equipped with hydraulic brakes, drivers should test the brake system prior to operation by:
- Pumping the brake pedal three times
- Applying firm pressure to the pedal for approximately five seconds
The brake pedal should remain firm and should not continue moving downward. If the pedal moves, feels soft, or otherwise appears abnormal, the vehicle must not be operated until inspected and repaired.
Any suspected brake problem or other safety-related mechanical issue must be reported immediately to the Facilities Office.