Instructional Program Review and Planning

Link: PRP Zoom Training Recordings (September 15, 2021  and September 23, 2021 Trainings)

Training PowerPoint Slides

2022-23 PRP Training Sessions (Zoom)

Three training sessions have been scheduled to review the PRPs forms, including the Resource Request section.  Register for only ONE session in the 3PD Portal TRAININGS tab (use your login and password to access). Videos of the scheduled trainings will be posted below.


Thursday, August 18th 2-3:30 p.m. (plenary)
Tuesday, September, 13th 2:30-4 p.m.
Wednesday, September, 14th, 9-10:30 a.m.

Additional training videos related to Program Review can be found at Training Videos.


The College assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation of instructional and non-instructional programs  is based on analyses of both quantitative and qualitative data. The PRP process was used to prioritize funding for approved


Instructional programs participate in a three-year cycle of Program Review and Planning. In year one, programs complete a comprehensive plan/review. In years two and three, programs provide annual updates to the comprehensive review. The Program Review and Planning process begins in the fall semester.

The best Program Review and Planning documents are created through a collaborative effort! We ask that disciplines engage their full and part-time faculty, when possible, in completing their reviews.

Student Giving Presentation

To complete the program review process:

  • Department Chairs will be notified that the Instructional PRP form link is available in the Program Review and Planning webpage.
  • Department Chairs will inform discipline leads where they can access the link .
  • Once the form is complete and submitted, the form will be shared with Deans and VPs for review and feedback. Comprehensive PRPs will also be reviewed by an instructional peer review team.
  • Disciplines will then provide edits to the PRP, as appropriate.

Warning: Forms do not save automatically. Be sure to save the form often. Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleagues to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden.


Instructions and Resources

To complete a program review, complete the steps below. Click on each step for helpful information and resources.


Webpage, Forms, and Data UpdatedIR&P/ADAs8/1/228/18/22
TrainingIRP / Others8/19/229/16/22
Disciplines complete PRP formsDisciplines8/19/2210/12/22
Chairs confirm completion of PRPsChairs10/12/2210/14/22
Deans Review PRPs and Engage with Disciplines for Follow-up if NeededDeans10/14/2211/4/22


Disciplines receive feedback and make any changesDisciplines11/30/2212/9/22
Dean sign off on finalDeans12/9/2212/16/22
Vice President Review and FeedbackVPs12/19/221/13/23

*Research will provide drop-in times for data review

**Deans will review technology and facilities requests and notify chairs to complete forms for Technology and Facilities requests that will move forward for prioritization.

New this year:

  • Department Chairs do not need to provide PRP feedback. Chairs are asked only to certify the form to be complete.
  • Additional Career and Labor Market Data questions regarding job placement rates and goals.
  • Deans have an additional week to provide PRP feedback and assess resource requests.
  • Departments will receive Peer Review (Comprehensive only) and Dean feedback at the same time. Deans will provide a second review, closing the feedback loop.
  • Technology and Facilities requests will be reviewed beginning in December, for earlier prioritization.

Purpose of Program Review and Planning

The institution assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation is based on analyses of both quantitative and qualitative data.

There are two types of forms: 1) Instructional, which includes either a set of comprehensive prompts or annual prompts depending upon where the discipline is in the review cycle; and 2) Non-instructional for units such as Divisions and non-instructional support areas.

Resources for Instructional PRPs

To complete a program review, complete the steps below.

  1. Identify if you are completing a comprehensive or annual PRP. Instructional programs will complete either a Comprehensive or Annual PRP. Consult the Instructional Programs List of Comprehensive PRPs for this year to determine if you must complete a comprehensive review. If it is not listed, you will need to complete an Annual PRP. Departments have the option to complete an annual PRP in addition to their discipline PRPs. Non-Instructional areas will complete Non-Instructional PRP.
  2. Review the online training videos for helpful information on completing the PRP
  3. Access PRP Data and use as a part of your review
  4. Access Assessment Reports
    (Instructions on running reports)
  5. Gather Labor Market Information
    1. O*NET OnLine (all instructional programs)
    2. For CTE only:
      1. Centers of Excellence (additional resources beyond supply and demand)
        Password: GetLMI
      2. LaunchBoard
      3.  LaunchBoard Resource Library
      4. Chancellor's Office Data Mart
      5. San Diego Workforce Partnership
      6. State of CA EDD
      7. Career One Stop

PRP History:

As you might recall, last year we pushed our PRP process into the spring to allow time to work on academic maps.  This year we will  be returning to the regular cycle starting this fall (now).

  • Since we literally just completed PRP’s a few months ago, the following will be provided to you:
  • A link to this year’s PRP’s will be emailed to the Department Chairs with pre-populated information from the spring PRP’s that were submitted.
  • Department Chairs will forward the link to the Department and/or Discipline responsible for completing the PRP.
  • All of the content will need to be updated, but this will save time as some information may have not changed in 3 months.


Non-Instructional Departments and More Information:

  • Departments have the option to complete an Annual PRP in addition to their discipline PRPs. For example, Multicultural Studies may complete an Annual PRP for their department in addition to the required PRP’s for their disciplines – Africana Studies, Chicano Studies and Multicultural Studies.
  • For IPC members, I’ve also attached an IPC Comprehensive  PRP and peer review list for 2019-2020 for # 6 above.


You are able to save your progress on the form so that you can return to it later or share the link with others in order to collaborate.
When everything is complete, make sure to hit Submit!
Warning: be sure to save your form often and you are unable to work on your form simultaneously on different computers. 


2020-21 Timeline information (for all reviews)

Training Videos Released

Program Review and Planning      
PRPs rolled over and send to each discipline/Data released for PRP work and Departments complete PRPs Department 9/1/2020 10/16/2020
Department Chairs review PRPs and submit to Deans Chairs 10/16/2020 10/30/2020
Deans for review PRPs and provide feedback Deans 10/30/2020 11/6/2020
IPC groups review Comprehensive PRPs and provide feedback IPC Groups 11/6/2020 11/27/2020
Departments may make changes per feedback Department 11/27/2020 12/4/2020
VPI Reviews PRPs VPI 12/4/2020 12/18/2020






Helpful Resources to Support Program Review

Online Training Videos

How to Build a Mission Statement

Outline for Writing a Mission Statement for a Community College Program

Helpful Example of a SOAR analysis

Strategic and Master Planning

Completed PRPs

Completed PRPs for Instructional programs and Non-instructional departments can be accessed by clicking the link below.

Image Sources

  • Student of Design: Palomar Community College District