Announcements 2023-24
The Program Review timeline is shifting and all units will begin program review in the spring semester.
All Instructional programs will complete the Annual PRP form. Comprehensive reviews will resume in 2024-25.
2023-24 PRP Training Sessions (Zoom)
Training sessions will begin in January 2024. The first training session will be held during Spring Plenary on January 25th. Additional trainings for instructional program review will be scheduled for February 2024. Check back soon for specific dates and times. Videos of the scheduled trainings will be posted below.
Dates:
- Thursday, January 25th - 3:30 (Plenary)
- Friday, February 7th - 3 p.m. (Chairs and Directors meeting)
- Video Recording (with live transcript) - coming in 2024
- Training Slide Deck - coming in 2024
Purpose
The College assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation of instructional and non-instructional programs is based on analyses of both quantitative and qualitative data. The PRP process was used to prioritize funding for approved requests, which can be accessed in the link below.
Process
Instructional programs participate in a three-year cycle of Program Review and Planning. In year one, programs complete a comprehensive plan/review. In years two and three, programs provide annual updates to the comprehensive review. The Program Review and Planning process will now begin in the spring semester. For the 2023-24 review year, all units will complete an Annual PRP review. Comprehensive reviews will resume in 2024-25.
The best Program Review and Planning documents are created through a collaborative effort! We ask that disciplines engage their full and part-time faculty, when possible, in completing their reviews.
To complete the program review process:
- Department Chairs will be notified that the Instructional PRP form link is available in the Program Review and Planning webpage.
- Department Chairs will inform discipline leads where they can access the link .
- Once the form is complete and submitted, the form will be shared with Deans and VPs for review and feedback. PRPs may also be reviewed by an instructional peer review team.
- Disciplines will then provide edits to the PRP, as appropriate.
Warning: Forms do not save automatically. Be sure to save the form often. Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleagues to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden.
Instructions and Resources
To complete a program review, complete the steps below. Click on each step for helpful information and resources.
- Consult your previous year's PRP for reference. You will use this information to reflect on changes/progress from the prior year. Completed PRPs can be found on the Completed PRP Forms webpage.
- Access and complete the 2022-23 Instructional Annual PRP form.
Warning: Forms do not save automatically. Be sure to save the form often.
Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleague to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden. You may collaborate/share through Zoom or Teams Meetings.
Save progress to the form by clicking SAVE because the form does not save automatically. You will be prompted for your email address. A link to the saved form will be sent to your email, through which you can access the saved document and continue your review. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click SUBMIT . Your form will then be sent to your Dean and VP for review and feedback. If you are instructed to provide additional information to your document, you may use the same link to reopen your form and modify your PRP.
- Register for Training:
- Plenary PRP Orientation - Thursday, January 25 - time TBD
- Instructional PRP - Date and time TBD
- Instructional PRP - Date and time TBD
PRP data needed to complete the 2022-2023 form can be accessed through the links below. Data can then be filtered as appropriate.
- Basic Information
- Program Information: Completions
- Program Information: Enrollment Trends (Not included in the 2023-24 Annual program review)
- Course Information
To access a current SLO status report, complete the following steps:
- Log on to Nuventive Improve through the Faculty/Staff Single Sign-on. Your Palomar username and password is your login.
- Click on "Reports" in the left Navigation menu
- Click on "Ad Hoc Reports"
- Select Report #0 "Course SLO Report: Last Result Date and Action Date for All Active Course Outcomes and review Course SLO Status
- Select Report #2 "Last result, Action, and Follow-up Date for Each Active Program Outcome"
- All course and program SLOs are required to be assessed at least once every three years.
- O*NET OnLine (all instructional programs)
- For CTE only:
- Centers of Excellence (many other data resources besides supply and demand) Password: GetLMI
- LaunchBoard
- LaunchBoard Resource Library
- Chancellor’s Office Data Mart
- Career Coach-San Diego Workforce Partnership
- EDD Labor Market Info
- Career One Stop
The PRP calls for a three-year budget review by each program/unit. A special report has been created to access the required budget information. Access to the report is currently limited to ADAs. To access the report, users will log in to PeopleSoft Financials through the Palomar Single Sign On. Follow the directions below to run the required reports and use them to answer the questions in the Resources section for the PRP.
Timeline
| TASK | ASSIGNED TO | START | DUE DATE |
|---|---|---|---|
| Webpage, Forms, and Data Updated | IR&P/ADAs | 9/11/23 | 1/25/24 |
| Training | IRP / Others | 1/25/24 | 2/23/24 |
| Disciplines Complete PRP Forms | Disciplines | 1/29/24 | 3/21/24 |
| Chairs Confirm completion of PRPs | Chairs | 3/25/24 | 3/28/24 |
| Review of PRPs; Deans Engage with Disciplines for Follow-up if Needed | Deans | 4/1/24 | 4/26/24 |
| Disciplines Receive Feedback and Make any Changes | Disciplines | 4/29/24 | 5/10/24 |
| Dean Sign Off on Final PRP | Deans | 5/17/24 | 5/24/24 |
| Vice President Review and Feedback | VPs | 5/24/24 | 6/27/24 |
*Research will provide drop-in times for data review
**Deans will review technology and facilities requests and notify chairs to complete forms for Technology and Facilities requests that will move forward for prioritization.
Completed PRPs
Completed PRPs for Instructional programs and Non-instructional departments can be accessed by clicking the link below.
Image Sources
- Student of Design: Palomar Community College District