Announcements 2023-24
The Program Review timeline is shifting and all units will begin program review in the spring semester.
2023-24 PRP Training Sessions (Zoom)
Non-instructional Program Review training sessions will be held on February 7, 2024. Trainings will review the PRP form and resource requests. Register for the session in the PD Portal: Program Review and Planning (PRP): Non-Instructional. Videos of the scheduled trainings will be posted below.
Dates:
- February 7th 3-4:30 p.m.
- Video Recording (with live transcript) - pass code; GNrZ.8B?
- 2023-24-Instructional-PRP-Training-Session
Purpose
The College assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation of instructional and non-instructional programs is based on analyses of both quantitative and qualitative data. The PRP process was used to prioritize funding for approved requests, which can be accessed in the link below.
Process
Non-instructional programs participate in a three-year cycle of Program Review and Planning. In year one, programs will complete a comprehensive plan/review. In years two and three, programs will provide annual updates to the comprehensive review, which include progress reports to the plan. The Program Review and Planning process begins in the spring semester.
The best Program Review and Planning documents are created through a collaborative effort! We ask that units engage their staff in completing their reviews.
To complete the program review process:
- Program/unit leads will be notified that the Non-instructional PRP form link is available in the Program Review and Planning webpage. Determine which type of review you will complete by consulting the Comprehensive/Annual PRP List before starting your form.
- Once the form is complete and submitted, the form will be shared with Directors, Deans, and VPs for review and feedback.
- Programs/units will then provide edits to the PRP, as appropriate.
Warning: Forms do not save automatically. Be sure to save the form often. Forms do not allow for simultaneous work from different computers. Coordinate with your colleagues to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden.
Non-instructional programs will complete either a Comprehensive or Annual PRP. Consult the Non-instructional Programs List of Comprehensive and Annual PRPs for this year to determine if you must complete a comprehensive or annual review.
- Consult your previous year's PRP for reference. You will use this information to reflect on changes/progress from the prior year. Completed PRPs can be found on the Completed PRP Forms webpage.
- Access and complete the 2023-24 Non-instructional PRP form
Warning: Forms do not save automatically. Be sure to save the form often.
Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleague to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden. You may collaborate/share through Zoom or Teams Meetings.
Save progress to the form by clicking SAVE because the form does not save automatically. You will be prompted for your email address. A link to the saved form will be sent to your email, through which you can access the saved document and continue your review. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click SUBMIT . Your form will then be sent to your Director/Dean and VP for review and feedback. If you are instructed to provide additional information to your document, you may use the same link to reopen your form and modify your PRP.
- Register for Training:
- February 7, 2024 3-4:30 p.m.
Palomar College uses Nuventive Improve as our official repository for tracking Student Learning Outcomes (SLO) and Service Area Outcomes (SAO) assessment cycles.
Your non-instructional form includes instructions and links on how to access Nuventive Improve and enter/update SAO information into the system. It also includes useful links for defining and articulating SAOs. Please contact Marti Snyder if you have questions about unit SAOs or to request a full report of SAO assessments, assessment methods, results, etc.
All SAOs must be assessed at least once every three years. To access your SAO data in Nuventive, complete the following steps:
- Login to Nuventive Improve (previously TracDat) through the Faculty/Staff Single Sign-on. Your Palomar username and password is your login.
- Check out this video on how to enter SAOs in Nuventive Improve: https://youtu.be/b1sRa68wm4c
- Directions for Defining SAOs and Assessment in Nuventive Improve
The PRP calls for a three-year budget review by each program/unit. A special report has been created to access the required budget information. To access the report, log in to PeopleSoft Financials through the Palomar Single Sign On. Follow the directions below to run the required reports and use them to answer the questions in the Resources section for the PRP.
Timeline
| TASK | ASSIGNED TO | START | DUE DATE |
|---|---|---|---|
| Webpage, Forms, and Data Updated | IR&P | 9/11/23 | 1/25/24 |
| Training | IRP / Others | 1/25/24 | 2/23/24 |
| Units Complete PRP Forms | Non-Instructional Units | 1/29/24 | 3/28/24 |
| Directors/Dean Review PRPs and Engage with Units for Follow-up if Needed | Directors/Dean | 4/1/24 | 4/26/24 |
| Units receive feedback and make any changes | Non-instructional Units | 4/29/24 | 5/10/24 |
| Directors/Dean sign off on final | Directors/Dean | 5/17/24 | 5/24/24 |
| Vice President Review and Feedback | VPs | 5/24/24 | 6/27/24 |
Image Sources
- ni prp form image: Palomar Community College District
- PRP Form image square: Palomar Community College District