To complete the program review process:

• Program/unit leads will be notified that the Non-instructional PRP form link is available in the Program Review and Planning webpage. Determine which type of review you will complete before starting your form (Comprehensive and Annual PRP list).
• Once the form is complete and submitted, the form will be shared with Directors, Deans, and VPs for review and feedback.
• Programs/units will then provide edits to the PRP, as appropriate.

Warning: Forms do not save automatically. Be sure to save the form often. Forms do not allow for simultaneous work from different computers. Coordinate with your colleagues to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden.

Departments or disciplines that did not complete a PRP last year will click on the form at right to begin with a blank PRP form. Departments or disciplines that completed a PRP in the previous year will receive a pre-populated fom via email.

Progress to the form will be saved by clicking  SAVE  and may be accessed upon return to the form. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click  SUBMIT .
Warnings:
Be sure to save the form often.
Forms do not allow for simultaneous work from different computers.

Purpose of Program Review and Planning

Community Colleges assess progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation.  At Palomar, we call this Program Review and Planning.

All units, including instructional and non-instructional engage in a three-year planning and review cycle.  The three-year cycle includes a comprehensive review and plan development in year one followed by annual updates in years two and three.

This webpage provides the information and directions for completing non-instructional program reviews.

Which PRP am I doing, Comprehensive or Annual Update?

For 2019-20, the following areas will complete a Comprehensive Non-instructional Program Review and Plan:

• All non-instructional areas in Student Services
• Palomar College Foundation
• Public Affairs Office
• Superintendent/President’s office

For 2019-20, the following areas will complete their Year Two Annual Update:

• All units in Finance and Administrative Services
• All non-instructional units in the Division of Instruction
• Human Resource Services
• Institutional Research and Planning

How do I Start?

1. A designee from each department will receive an email from Marti Snyder, from the Office of Institutional Research and Planning.
2. The email will includes a link to your Non-instructional PRP form in SharePoint.
3. When you click on the link, you be required to sign in with your Palomar user name and login.
4. Once you open your form, you will find it includes instructions for completing it.

Sharing the PRP form

The best Program Review and Planning documents are created through a collaborative effort!  We ask that units engage their staff in completing their reviews.  Departments may take different approaches to completing their reviews.

You can share your PRP document with others who will be editing and entering information.
1) From SharePoint, hover over the mouse to the left of the document and select it.
2) Select “Share” from the toolbar above and list the emails of those you would like to work on the document.   You can also add a message from this process.

SAO Refresh

Palomar College has adopted Nuventive Improve (TracDat) as our official repository for tracking Student Learning Outcomes (SLO) and Service Area Outcomes (SAO) assessment cycles.

This year as part of EVERYONE’s noninstructional program review and planning work, we are asking that all units update their current SAOs assessment cycles and enter this information into TracDat.  For some, that might mean refining our current SAOs and assessments.  For others, that might mean defining new Service Area Outcomes.

Your non-instructional form includes instructions and links on how to access TracDat and enter SAO information into the system.  It also includes useful links for defining and articulating SAOs.  Finally, IR&P is coordinating an SAO support team to help units complete this work.  Please contact Marti Snyder or Michelle Barton if you need assistance.

Timelines

Comprehensive Update Program Review Timeline

Annual Update Program Review Timeline

Helpful Resources to Support Program Review

• Online Training Videos
• How to Build a Mission Statement
• Outline for Writing a Mission Statement for a Community College Program
• Helpful Example of a SOAR analysis
• Strategic and Master Planning

Timeline

*Directors/Deans will review technology and facilities requests and notify chairs to complete forms for Technology and Facilities requests that will move forward for prioritization.

New this year:

• Directors/Deans have an additional week to provide PRP feedback and assess resource requests.
• Directors/Deans will provide a second review, closing the feedback loop.
• Technology and Facilities requests will be reviewed beginning in December, for earlier prioritization.