Announcements 2024-25
Last year the Instructional Program Review and Planning Committee reviewed and revised the comprehensive PRP form. In addition to a new comprehensive form, the program review cycle has been extended to four years. Disciplines will complete a comprehensive review of your program(s) only once every four years, with annual updates in between. Ten disciplines will complete the comprehensive review form this year with the remainder completing the annual review form.
The following programs will access and complete the Comprehensive PRP form:
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- Art Design
- Real Estate
- Fire Academy
- HVAC
- Library Technology
- Chemistry
- Engineering
- American Indian Studies
- History
- Counseling
All other disciplines will access and complete the current Instructional Annual PRP form.
2024-25 PRP Training Sessions (Zoom)
Dates:
- Tuesday, February 25th - 8-9:30 a.m.(Comprehensive PRP Training for Deans and Departments)
Wednesday, February 26th - 9-10:30 a.m. and Thursday, February 27 - 1-2:30 p.m.(Annual PRP Training for Departments)
-
- Video Recording (2/26)
- Video Recording (2/27)
- PowerPoint Slides
Purpose
The College assesses progress toward achieving stated goals and makes decisions regarding the improvement of institutional effectiveness in an on-going and systematic cycle of evaluation, integrated planning resource allocation, implementation, and re-evaluation. Evaluation of instructional and non-instructional programs is based on analyses of both quantitative and qualitative data. The PRP process was used to prioritize funding for approved requests, which can be accessed in the link below.
Process
Instructional programs participate in a four-year cycle of Program Review and Planning. In year one, programs complete a comprehensive plan/review. In years two, three, and four programs provide annual updates to the comprehensive review. The Program Review and Planning process begins in the spring semester.
The best Program Review and Planning documents are created through a collaborative effort! We ask that disciplines engage their full and part-time faculty, when possible, in completing their reviews.
To complete the program review process:
- Department Chairs will be notified that the Instructional PRP form link is available in the Program Review and Planning webpage.
- Department Chairs will inform discipline leads where they can access the link .
- Once the form is complete and submitted, the form will be shared with Deans and VPs for review and feedback. Comprehensive PRPs may also be reviewed by an instructional peer review team.
- Disciplines will then provide edits to the PRP, as appropriate.
Warning: Forms do not save automatically. Be sure to save the form often. Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleagues to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden.
Instructions and Resources
To complete a program review, complete the steps below. Click on each step for helpful information and resources.
- Consult your previous year's PRP for reference. You will use this information to reflect on changes/progress from the prior year. Completed PRPs can be found on the Completed PRP Forms webpage.
- Access the 2024-25 Comprehensive PRP form or Annual PRP form, depending on which form you are due to complete, and begin your program review.
The following programs will access and complete the comprehensive review:
-
- Art Design
- Real Estate
- Fire Academy
- HVAC
- Library Technology
- Chemistry
- Engineering
- American Indian Studies
- History
- Counseling
All other disciplines will access and complete the current Instructional annual update.
Warning: Forms do not save automatically. Be sure to save the form often.
Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleague to be sure no more than one computer has the form open at the same time, otherwise, entries to the form will be overridden. You may collaborate/share through Zoom or Teams Meetings.
Save progress to the form by clicking "Save" because the form does not save automatically. You will be prompted for your email address. A link to the saved form will be sent to your email, through which you can access the saved document and continue your review. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click "Submit." Your form will then be sent to your Dean and VP for review and feedback. If you are instructed to provide additional information to your document, you may use the same link to reopen your form and modify your PRP.
- Register for Training (Tentative Dates)
- Tuesday, February 25th - 8-9:30 a.m.(Comprehensive PRP Training for Deans and Departments)
- Wednesday, February 26th - 9-10:30 a.m. (Annual PRP Training for Departments)
- Thursday, February 27 - 1-2:30 p.m. (Annual PRP Training for Departments)
PRP data needed to complete the form can be accessed through the links below. Data can then be filtered as appropriate PRP data links are also embedded in comprehensive and annual PRP forms.
- Program Overview, FTEF, and Enrollment Management
- Enrollment Trends
- Course Success
- Program Awards (Access this program data for the Annual PRP)
- Program Matrices & Awards (Access this program data for the Comprehensive PFP)
- CTE Spreadsheet 2025
To access a current SLO status report, complete the following steps:
- Log on to Nuventive Improve through the Faculty/Staff Single Sign-on. Your Palomar username and password is your login.
CLO Reports
- Access Nuventive through Single Sign-on. For your discipline, access the left menu item "Course Planning and Mapping" then select "Assessment Plans and Results."
- On the right window pane (expand if not already visible, click on "Course Assessment Report." Set filters to "Active" for Course Outcome Status and Assessment Method Status.
- Download report, and attach.
PLO Reports
- Access Nuventive through Single Sign-on. For your discipline, access the left menu item "Program Planning and Mapping" then select "Assessment Plan and Results."
- On the right window pane (expand if not already visible, click on "Program Assessment Report." Set filters to "Active" for Course Outcome Status and Assessment Method Status.
- Download report and attach.
The PRP calls for a three-year budget review by each program/unit. A special report has been created to access the required budget information. Access to the report is currently limited to ADAs. To access the report, users will log in to PeopleSoft Financials through the Palomar Single Sign On. Follow the directions below to run the required reports and use them to answer the questions in the Resources section for the PRP.
How to Build a Mission Statement
Outline for Writing a Mission Statement for a Community College Program
Helpful Example of a SOAR analysis (to be updated)
Program Review Timeline
| TASK | ASSIGNED TO | START | DUE DATE |
|---|---|---|---|
| Webpage, Forms, and Data Updated | IRP&G | 02/05/25 | 02/14/25 |
| Training | IRP&G / Inst. PRP Committee | 02/24/2025 | 02/28/2025 |
| Disciplines Complete PRP Forms | Disciplines | 02/18/2025 | 04/11/2025 |
| Chairs Confirm completion of PRPs | Chairs | 04/11/2025 | 04/11/2025 |
| Review of PRPs; Deans Engage with Disciplines for Follow-up if Needed | Deans/ Inst. PRP Committee | 04/11/2025 | 05/09/2025 |
| Disciplines Receive Feedback and Make any Changes | Disciplines | 05/09/2025 | 05/16/2025 |
| Dean Sign Off on Final PRP | Deans | 05/19/2025 | 05/23/2025 |
| Vice President Review and Feedback | VPs | 06/01/2025 | 07/11/2025 |
*Research will provide drop-in times for data review
Completed PRPs
Completed PRPs for Instructional programs and Non-instructional departments can be accessed by clicking the link below.
Image Sources
- Student of Design: Palomar Community College District