Accounts Payable is responsible for processing all non-payroll disbursements to vendors and individuals, including payments against purchase orders and contracts, travel reimbursements, staff reimbursements, and direct pays. Other responsibilities include Sales and Use Tax and Form 1099 reporting compliance. All payments are subject to the rules and regulations established by the Palomar Community College District Governing Board and Administrative Procedures governing use of State funds.
Important Updates:
- Vendor/Supplier Payments: The cutoff for the weekly check run is 12:00pm every Wednesday. All payment requests or pay vouchers received later than 12:00pm on Wednesday, will be processed and included in the following week’s check run.
- For all telecommuting supplies requests, please see the “Request for Telecommuting Supplies” located in the Accounts Payable Forms & Documents page
- AP requires all Vouchers to be routed through the “Payment Request” function in PeopleSoft. In instances where that is not possible, an e-signed voucher can be sent to our AP department email, AP@palomar.edu
See Accounts Payable Forms & Documents page for information on those requirements.
Quick Reference Guide for making payment
Travel
- District Administrative Policy – AP 6900 Travel
- Travel Reimbursement Claim Forms
- IRS Notice 2018-77 High Cost City
- GSA Airline City Pairs link
Related links
- Cal-Cards
- Purchasing Services Manual
- Agreement for Service of Independent Contractor – Honorarium Services
- Pay Voucher Procedure
- Check Replacement Policy & Procedure
- Copy of Cashed Checks
- CCCO Equipment vs Supplies
- FAS 19-02 Guidelines for Prop 20 Lottery Funding for Instructional Materials
See Accounts Payable Forms & Documents page for all applicable forms