General Information
Viewing Awards
Students can view awards online by selecting the “View Awards” link on their Student Center page. Student's official Award Notifications are emailed to Palomar College addresses only. Students should check their email regularly.
Awards and Adjustments
Award & enrollment reports are reviewed 10 days prior to each disbursement date. Awards will be adjusted on enrollment at the time of the review for the initial disbursement of the semester. Note: A student’s “payable” enrollment status may vary from actual enrollment due to appeal conditions and other eligibility issues.
“Freeze” Dates – Fall 2022: September 6th – Spring 2023: February 13th - Summer 2023 June 28, 2023
The last day for all federal financial aid applicants who have been awarded to finalize class schedule activities for the semester. This applies to all registration, adds and drops for all types of classes: TV, on-line, semester length, short-term, late-start, accelerated, self-paced, etc. This freeze date determines each semester’s total award amount.
Summer Information
Summer is considered a trailer semester for Federal Financial Aid (Pell Grants, Loans, FSEOG etc). This means we will use your 2022/2023 FAFSA results to determine your eligibility for Summer 2023. Conversely, for the California College Promise Grant (CCPG), we will need your 2023/2024 FAFSA or Dream Act application to determine your eligibility for CCPG in Summer 2023.
Late-Start Classes
Award disbursements for these courses may be delayed until actual enrollment status can be determined.
Release of Checks
Checks are mailed to the address on file with the Admissions Office. Approved “Pick Up” requests (one per year) are held at Cashiers and will be released to the student on the next work day after the disbursement date with proper photo identification.
Address Changes
Must be submitted at least 5 working days prior to the expected disbursement date.
The Federal Pell Grant award percentage (40% or 100%) disbursement occurs when the award eligibility has been determined. Satisfactory Academic Progress (SAP) must be met prior to releasing any funds. Disbursement may be delayed if grades from the prior semester have not been posted and reviewed. Note: FW, EW, & W are not payable for retroactive Federal Pell Grant awards. New for 2022/2023 – Federal Pell Grant Disbursements will be paid in increments of 40% & 60% (2 checks per semester, or see chart below). The date of your disbursement is determined by the completion of your Financial Aid file.
Spring 2023 Federal Pell
| If your file has been awarded by: | 1st 40% of Federal Pell Award Mailed: | Remaining 60% (100% of total Federal Pell Award) Mailed: |
|---|---|---|
| January 17, 2023 - class start 1/30/23 | April 7 (F) | |
| February 7, 2023 | February 16 (TH) | April 7 (F) |
| February 28, 2023 | March 10 (F) | April 7 (F) |
| March 22, 2023 and 2nd 8 week classes ONLY (start date 4/3/23) | N/A | April 7 (F) |
| April 25, 2023 | N/A | |
| May 16, 2023 | N/A | May 26 (F) |
| *Due to unexpected mailing issues, the January 27th Pell disbursement was mailed on Monday, January 30th **The May 5th Pell Disbursement has been moved up to April 28th |
||
Summer 2023 Federal Pell
| Summer Sessions | 1st 40% of Federal Pell Award Mailed: | Remaining 60% (100% of total Federal Pell Award) Mailed: |
|---|---|---|
| May 30 - June 24 (Intersession) | June 2 (F) | June 16 (F) |
| May 30 - July 22 session AND May 30 - August 19 session | June 2 (F) | July 14 (F) |
| June 12 - July 22 session | June 16 (F) | July 14 (F) |
| June 26 - July 22 session | TBA | TBA |
| June 26 - August 19 session (Only or Combo) | TBA | July 14 (F) |
| July 24 - August 19 (4 wk session) | N/A | July 28 (F) |
Disbursements are made on the next available cycle once all requirements are met. This includes the loan request form, eMPN, entrance, and exit loan counseling (as appropriate). Fall/Spring loans are disbursed once per semester (i.e., 50% of total loan amount) while single semester (Fall only or Spring only) requires two disbursements. Students must be enrolled by the “Freeze Date:” and maintain a minimum ½-time enrollment (6 units). Note: FW& W are not considered in the 6 units.
Spring 2023 Federal Loan
| Mail Date: |
|---|
| March 3 (F) |
| April 21 (F) |
| May 26 (F) |
Summer 2023 Federal Loan
| Mail Date: |
|---|
| July 7 (F) |
| August 4 (F) |
Students must meet Student Aid Commission and Palomar College Financial Aid Office eligibility requirements prior to disbursement. The Cal Grant award is scheduled for one 100% disbursement per semester. Students must enroll at least ½-time (6 units). Awards are prorated for half-time (6 – 8.5 units) and ¾-time (9 – 11.5 units) enrollment. SSC Grant is for Cal Grant students who are enrolled full time (12 or more units). Funds are limited for SSCG.
CalGrant Disbursement
Spring 2023 CalGrant
| CalGrant Mail Out: |
|---|
| March 3 (F) -or- |
| March 17 (F) -or- |
| April 14 (F) -or- |
| May 12 (F) |
Summer 2023 CalGrant
| CalGrant Mail Out: |
|---|
| June 30 (F) -or- |
| July 28 (F) |
SSCG Disbursement
Spring 2023 SSCG
| SSCG Mail Out: |
|---|
| March 3 (F) -or- |
| March 17 (F)-or- |
| April 14 (F) -or- |
| May 12 (F) |
Summer 2023 SSCG
| SSCG Mail Out: |
|---|
| June 30 (F) -or- |
| July 28 (F) |
Federal Supplemental Educational Opportunity Grant (FSEOG) is scheduled for one disbursement per semester. Students must maintain a minimum ½-time enrollment (6 units). Funds are limited – Note: FW & W are not considered in the 6 units. There are no funds available during the Summer Semester.
Spring 2023 FSEOG
| FSEOG Mail Date: |
|---|
| April 21 (F) - or- |
| May 19 (F) |
Scholarships are disbursed weekly and contingent upon receipt of funds from the donor. Review the 2022-2023 Scholarship Disbursement process posted on the Palomar College Scholarship website.
The California College Promise Grant (CCPG) waives enrollment fees only. Students can confirm award approval online through Palomar College MyPalomar account. CCPG is not awarded retroactively after the semester ends. Enrollment fees paid by the student are refunded after the refund deadline if a CCPG is approved during the semester.
FWS funds are earned through work. Supervisors must submit time sheets to the Financial Aid Office by the 16th of each month. Checks are mailed on the last business day of each month, provided the time sheet was submitted on time. Arrangements for Direct Deposit can be made through the Payroll Office.