17.8 Permanent Faculty Members
17.8.3 The Department Chair/Director may request a re-evaluation or an out-of-cycle evaluation of a permanent faculty member during any semester of service due to documented concerns in consultation with the TERB Coordinator and the Dean. These evaluations shall be conducted using all elements of the Tenured (Peer) Out-of-Cycle Evaluation Checklist. as posted on the Tenure and Evaluations website. The Peer Review Committee (PRC) for out-of-cycle evaluations must include an additional faculty member outside of the department, selected by TERB. If the documented concern is realated to the department chair, TERB in consultation with the Dean, may initiate the out-of-cycle evaluation.
17.8.2 The Tenured (Peer) Out-of-Cycle Evaluation Checklist includes a self-evaluation form with professional development, student evaluations, three class observation forms, a letter from the Department Chair, a letter from the Dean/Director, a sample of course materials, and the final evaluation report. For faculty who are under and Improvement Plan, the required documents include the Improvement Plan.
When an out-of-cycle peer evaluation is triggered by the Department Chair (or by TERB in consultation with the Dean in the specific case where the Department Chair is the potential evaluee) due to documented concerns, the evaluation process follows the more robust, full-time (probationary) evaluation process. That means that student evaluations are run in all classes up to the full contract load, three observations are conducted, an outside member is assigned to the committee by TERB, and the relevant documents from the probationary evaluation process are utilized, among other similarities.
Out-of-Cycle Peer Evaluation Checklist
17.3 Part-time Faculty Members
17.3.9.2 The Department Chair/Director and/or Dean may request a re-evaluation or an out-of-cycle evaluation of a part-time faculty member during any semester of service to monitor progress, subject to the approval of TERB. The Department Chair shall notify the evaluee of the out-of-cycle evaluation. These evaluations shall be conducted using all elements of the the Part-time Evaluation Checklist as posted on the Tenure and Evaluations website.