Announcements
Last year, the Instructional Program Review and Planning (PRP) Committee reviewed and revised the comprehensive instructional PRP form. Additionally, instructional and non-instructional PRP now operate on a four-year cycle. Find out who is completing a comprehensive review this year under the Instructional and Non-instructional Program Review sections below
Training Dates 2026
| Instructional Program Review | Non-instructional Program Review |
|---|---|
| Date: TBD Video (link to come) PRP Slides (link to come) | Date: TBD Video (link to come) PRP Slides (link to come) |
Comprehensive Review Schedule 2025
The areas below will complete the comprehensive review. All non-listed areas will complete an annual update.
| Instructional Disciplines | Non-Instructional Units |
|---|---|
| AMBA – Real Estate | FAS – Division Office |
| CTEE – Fire Academy | FAS – Information Services |
| CTEE – Heating, Air Conditioning, and Refrigeration | HRS – Human Resource Services |
| LL – Library Technology | INSTR – Instructional Services Office |
| MSE – Chemistry | INSTR – Professional Development |
| MSE – Engineering | AMBA – Arts Media Lab |
| SBS – American Indian Studies | AMBA – KKSM |
| SBS – History | CTEE – Workforce, Community, and Continuing Education |
| SS – Counseling | LL – Division Office |
| LL – World Languages Resource Center | |
| MSE – Math Learning Center | |
| SBS – Division Office | |
| Pres – Institutional Research, Planning, and Grants | |
| Pres – Internal Audit | |
| SS – Division Office | |
| SS – EOPS/CARE/CalWORKs | |
| SS – Foster Youth |
Purpose
The College assesses progress toward achieving stated goals. It makes decisions regarding the improvement of institutional effectiveness in an ongoing and systematic cycle of evaluation, integrated planning, resource allocation, implementation, and re-evaluation. Evaluation of instructional and non-instructional programs is based on analyses of both quantitative and qualitative data. The PRP process is used to prioritize funding for approved requests. Lists of the annual approved requests can be accessed in the Resource Allocations by Year section below.
Process
Instructional programs and Non-instructional units participate in a four-year cycle of Program Review and Planning. In year one, programs complete a comprehensive plan/review. In years two, three, and four, programs provide annual updates to the comprehensive review. The Program Review and Planning process begins in the spring semester.
The best Program Review and Planning documents are created through a collaborative effort! Academic disciplines and non-instructional units should engage their full and part-time faculty or staff, when possible, in completing their reviews.
To complete the PRP process:
- Department Chairs/PRP Leads will be notified when PRP forms are posted; Chairs will inform disciplines where to access the link.
- Once forms are completed, they will be shared with Deans/Directors/Vice Presidents for review and feedback.
- Disciplines and units will provide edits to forms, as appropriate.
Timeline
| TASK | ASSIGNED TO | START DATE | DUE DATE |
|---|---|---|---|
| Web page, Forms, and PRP Data Available | IRP&G | 02/05/2025 | 02/14/2025 |
| PRP Training Sessions | IRP&G / Others | 02/24/2025 | 02/28/2025 |
| Disciplines and Units Complete PRP Forms | Academic Disciplines / Non-instructional Units | 02/18/2025 | 04/11/2025 |
| Department Chairs Confirm Completion of PRPs | Department Chairs | 4/11/2025 | 04/11/2025 |
| Deans/Directors Review Completed PRPs and Engage with Disciplines/Units, if Needed | Deans/Directors | 4/12/2025 | 05/09/2025 |
| Disciplines/Units Edit PRPs based on Feedback | Academic Disciplines / Non-instructional Units | 05/09/2025 | 05/16/2025 |
| Deans/Directors Sign Off on Final PRP | Deans/Directors | 05/18/2025 | 05/23/2025 |
| Vice President Review and Feedback | VPs and President | 06/01/2025 | 07/11/2025 |
Instructional Program Review
Instructional PRP – Instructions and Resources
Click on each step for helpful information and resources to complete a program review.
Step 1: Access Completed PRPs and Current Form
- Consult your previous year’s PRP for reference. You will use this information to reflect on changes/progress from the prior year. Completed PRPs can be found on the Completed PRP Forms section below.
- Access the Comprehensive PRP form or Annual PRP form, depending on which form you are due to complete, and begin your program review.
Warning: Forms do not save automatically. Be sure to save often. Forms do not allow for simultaneous work from different computers. Coordinate with discipline colleagues so no more than one computer has the form open at the same time; otherwise, entries to the form will be overridden. You can collaborate/share through Zoom or Teams meetings.
Save progress to the form by clicking “Save” because the form does not save automatically. You will be prompted for your email address. A link to the saved form will be sent to your email, through which you can access the saved document and continue your review. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click “Submit.” Your form will then be sent to your Dean and VP for review and feedback. If you are instructed to provide additional information to your document, you may use the same link to reopen your form and modify your PRP.
Step 2: Training and Helpful Information
Check for training dates and resources in the Training Section above.
Additional Resources to support program review:
Step 3: Access PRP Data
PRP data needed to complete the form can be accessed through the links below. Data can then be filtered as appropriate. PRP data links are also embedded in comprehensive and annual PRP forms.
- Program Overview, FTEF, and Enrollment Management
- Enrollment Trends
- Course Success
- Program Awards (Access this program data for the Annual PRP)
- Program Matrices & Awards (Access this program data for the Comprehensive PFP)
- CTE Spreadsheet 2025
Step 4: Access Assessment Reports
To access a current Student Learning Outcomes status report, complete the following steps:
CLO Reports
- Access Nuventive through Single Sign-on. For your discipline, access the left menu item “Course Planning and Mapping” then select “Assessment Plans and Results.”
- On the right window pane (expand if not already visible, click on “Course Assessment Report.” Set filters to “Active” for Course Outcome Status and Assessment Method Status.
- Download the report and attach it.
PLO Reports
- Download the report and attach it.
- Access Nuventive through Single Sign-on. For your discipline, access the left menu item “Program Planning and Mapping” then select “Assessment Plan and Results.”
- On the right window pane (expand if not already visible, click on “Program Assessment Report.” Set filters to “Active” for Course Outcome Status and Assessment Method Status.
Step 5: Review Budget/Expenditure Reports
The PRP calls for a three-year budget review by each program/unit. A special report has been created to access the required budget information. Access to the report is limited to ADAs. To access the report, users will log in to PeopleSoft Financials through the Palomar Single Sign On. Follow the directions in “How to Request the Available Budget Report” to run the required reports. Use the report to answer the questions in the Resources section for the PRP.
Non-Instructional Program Review – Instructions and Resources
Non-instructional PRP – Instructions and Resources
Click on each step for helpful information and resources to complete a program review.
Step 1: Access Completed PRPs and Current Form
- Consult your previous year’s PRP for reference. You will use this information to reflect on changes/progress from the prior year. Completed PRPs can be found on the Completed PRP Forms section below.
- Access the 2024-25 Non-instructional PRP form.
Warning: Forms do not save automatically. Be sure to save often. Forms do not allow for simultaneous work from different computers. Coordinate with your discipline colleagues so no more than one computer has the form open at the same time; otherwise, entries to the form will be overridden. You may collaborate/share through Zoom or Teams meetings.
Save progress to the form by clicking “Save” because the form does not save automatically. You will be prompted for your email address. A link to the saved form will be sent to your email, through which you can access the saved document and continue your review. A link to the form may also be shared with others for collaboration or review.
Once the form is complete, click “Submit.” Your form will then be sent to your Dean/Director and VP for review and feedback. If you are instructed to provide additional information to your document, you may use the same link to reopen your form and modify your PRP.
Step 2: Training and Helpful Information
Check for training dates and resources in the Training Section above.
Additional Resources to support program review:
Step 3: Access SAO Assessment Reports
Palomar College uses Nuventive as our official repository for tracking Service Area Outcomes (SAO) assessment cycles.
Your non-instructional form includes instructions and links on how to access Nuventive Improve and enter/update SAO information into the system. It also includes useful links for defining and articulating SAOs. Please contact Marti Snyder if you have questions about unit SAOs or to request a full report of SAO assessments, assessment methods, results, etc.
All SAOs must be assessed at least once every three years. To access your SAO data in Nuventive, complete the following steps:
- Login to Nuventive Improve (previously TracDat) through the Faculty/Staff Single Sign-on. Your Palomar username and password is your login.
- Directions for Defining SAOs and Assessment in Nuventive
Step 4: Access Assessment Reports
To access a current SLO status report, complete the following steps:
CLO Reports
- Access Nuventive through Single Sign-on. For your discipline, access the left menu item “Course Planning and Mapping” then select “Assessment Plans and Results.”
- On the right window pane (expand if not already visible, click on “Course Assessment Report.” Set filters to “Active” for Course Outcome Status and Assessment Method Status.
- Download report, and attach.
PLO Reports
- Download report and attach.
- Access Nuventive through Single Sign-on. For your discipline, access the left menu item “Program Planning and Mapping” then select “Assessment Plan and Results.”
- On the right window pane (expand if not already visible, click on “Program Assessment Report.” Set filters to “Active” for Course Outcome Status and Assessment Method Status.
Completed PRPs
Completed PRPs for Instructional programs and Non-instructional departments can be accessed by clicking the link below.
Resource Allocations by Year
Image Sources
- 30678943086_438e14d346_o: Palomar College