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  3. Flyer and Poster Approval Process

Flyer and Poster Approval Process

The Office of Student Life and Leadership only approves flyers and posters to that will be posted in the Student Union areas. At this time, we have one Community Bulletin Board that we manage which can be located in SU-101 next to the coffee station and microwaves. If a flyer is posted that has not been approved, it will be removed and disposed of – please ensure all Palomar associated or non-Palomar associated flyers are approved before posting.

If you are interested in posting on boards in other areas or buildings, you will need to connect with the department or division that oversees that space. Departments may post freely within their own office suites or on department-controlled boards. Authorization is only required when using shared Student Life and Leadership managed bulletin boards.

Flyer Posting Guidelines

Authorization is required before posting in shared campus spaces for:

  • Recognized student organizations (clubs and ASG)
  • Palomar College departments and programs
  • Non-college individuals or organizations

Requirements

  • Sponsoring organization, department, or individual
  • Include event name, date, time, location, and contact info
  • Avoid inappropriate content (alcohol, hate speech, profanity, etc.)
  • Use Palomar College branding if it’s a campus-sponsored event only

Submit for Pre-Approval

  • Submit your flyer to studentlifeandleadership@palomar.edu for review. Please allow 3-4 business days for processing.
  • Use the subject line, “Flyer Approval Request – (name of event or organization).”
  • After submitting your flyer, you will receive a confirmation email indicating if it has approval to receive the official authorization stamp.

Receive Approval Stamp

  • Bring your physical flyer to SU-19 to receive the official authorization.
  • Important Notes:  
    • The flyer must be the same version submitted via email.
    • Your flyer must have email pre-approval; flyers can receive pre-approval in-person in unique cases.
    • Flyers are required to have the Approval Stamp on campus bulletin boards
    • Flyers missing the Approval Stamp will be removed.
    • Student Life & Leadership does not provide printing or posting services

Post in Approved Areas Only

  • Use painter’s tape or push pins only.
  • SLL only monitors posts on bulletin boards in Student Union. Flyers posted on bulletin boards around campus or in other campus buildings are subject to their office/department guidelines.
  • Please follow signage instructions on the Facilities Department webpage.  

Removal

  • Flyers may be posted for a maximum of 30 days or will be removed within 48 hours after an event ends.
  • Non-compliance may affect future posting privileges.

Questions? Please email studentlifeandleadership@palomar.edu