A good way to get involved at Palomar College and get to know like-minded students is to join a club that fits your interest or explore new interests!  Joining a club or organization will provide you the opportunity to make new friends, develop leadership skills and contribute to Palomar College and the community.  Our clubs and organizations continue to grow so check out our Club Contact page for the latest list of approved Campus Clubs.

Ready to start a new club or reinstate a previous club for the Spring 2026 semester? Review our club packets below to get started!

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Club Reinstatement

Ready to reinstate a club that has been active within the last 18 months?

• Complete Club application and submit to studentlifeandleadership@palomar.edu
• Develop/make changes to club Constitution and submit

Start A New Club

Step 1: Find an Advisor

• All clubs need one full-time Palomar College advisor (full-time faculty, full-time manager, or full-time classified employee)
• Additionally, 1-2 co-advisors may be chosen (part-time faculty, full-time faculty, full-time manager, or full-time classified employee)
• Advisor(s) complete the “Campus Security Authority” Clery Training online through 3D Portal

Step 2: Complete and Submit Club Application

• Complete Club Application and submit
• Develop Club Constitution and submit

Step 3: Develop Club Constitution and submit

• Call an organizational meeting of interested students. Draft a Club Constitution.

Step 4: Packet reviewed by the Office of Student Life & Leadership

• Review if advisors are Part Time or Full Time
• Verification of Advisor(s) Clery Training
• Club application has been filled out properly with signatures
• Club Constitution has been developed and submitted
• Once approved, Club officers and advisors are notified via email.
• Club ICC rep information is sent to ICC chair

Step 5: Post Review – Official Club

• Once approved, the club is recognized as active and may conduct official business.
  Only active clubs may reserve campus spaces. All room or area reservations must be submitted through Facilitron by the club advisor.
  
• Club Advisor – Facility Reservations via Facilitron
  • Club advisors must request a Facilitron account before submitting reservations.
  • To request an account, email EventsScheduler@palomar.edu with your full name, department, and contact information.
  • You will receive an automated invitation from Facilitron to activate your account and create a password.
  • Once your account is active, you can log in through the Palomar College Events Scheduler page or directly at facilitron.com.
  • Use the calendar to submit reservation requests for rooms, outdoor areas, or event spaces. Be sure to include setup details (tables, chairs, layout) and upload a diagram if applicable.
    Reminder: All reservations must be submitted by the club advisor on behalf of the club. Student officers do not have access to Facilitron.

Inter Club Council (ICC)

• Inter-Club Council Meetings & Meeting Agendas
• Zoom Link for Inter-Club Council Meetings
• Request for Club Event to Receive ICC Points

Club Events & Activities

• Request for Club Event to Receive ICC Points
• Club Events that are held off-campus
  • Travel Waiver – Risk Management
    • This waiver needs be completed for every club function held off campus for each student that is attending. The waiver needs to be turned into Student Life and Leadership at least one week before intended travel or off-site event/activity

Club Trainings

• Club expenses training
• Advisor training
• Meeting agendas template
• Meeting minutes template
• Itemized receipts
• ASG Bylaws

Hosting an Event as a Student Club

Interested in hosting an event on campus? We’re excited to support your club in creating engaging, meaningful experiences for the Palomar College community! To get started, please review the requirements and steps below. To host an event on campus, your club must be an active and recognized club in good standing with Palomar College. 

How to Get Started: 

1. Work with Your Club Advisor 
   Your advisor must be involved in the planning process and is required to attend the event.  
2. Contact Student Life & Leadership 
   Reach out to the Student Life & Leadership office to discuss your event idea and begin the planning process. We are here to guide you through policies, timelines, and required forms. 
3. Meet with Student Life & Leadership 
   A meeting may be required to review: 
   • Event concept and goals 
   • Proposed date, time, and location 
   • Expected attendance 
   • Funding needs (if applicable) 
   • Any special considerations (food, performers, vendors, etc.) 
4. Work with your Club Advisor to Complete Any Required Forms & Approvals 
   Depending on your event, you may be required to submit:  
   • Facility Use Request
   • Parking Request Form  
   • Audio Visual  / Information Services
   • Food orders / Catering through Palomar College Food Services
   • Contracts/Vendor paperwork (if applicable) 
   • Risk Management or Waiver forms 
5. Follow Planning Timelines 
   Events should be planned at least 4 weeks in advance to allow time for approvals, space reservations, marketing, and coordination with campus partners. Depending on the size and unique needs of your events, planning may need to be initiated sooner.  
6. Important Notes 
   • All events must comply with Palomar College policies, procedures, and student conduct standards. 
   • Clubs may not independently book vendors, performers, or services without prior approval from the district. 
   • Food, fundraising, and off-campus activities have additional requirements, please check with our office before proceeding. 

Club Funding Guidelines

• Student Organization Expenses and Reimbursement
• Club Funding Timeline Example

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For more information on official Clubs and Organizations, please contact the Student Activities Coordinator