The Contracts Office at Palomar College provides contract services to the District, including a wide variety of contracts (construction, public works, consulting, services, etc.).

PROCEDURE TO PROCESS AGREEMENTS/CONTRACTS 

For a visual overview of the process, please see the Contract Process Flowchart.

1. Complete the Contract Review and Approval Form completely and obtain internal Department signatures (do not copy Contracts at this point).
   • Additional information may be found in the Contracts FAQs and Contracts Forms.
2. Submit the completed and signed Contract Review and Approval Form, and attach as a separate pdf file the proposed contract/agreement or backup documentation, to  Contracts@palomar.edu for review and processing.
3. Provide the authorized signers email address for the countersignature along with the Form and contract.
4. The office of Contract Services will facilitate final contract language and prepares contract documents for electronic signature and route to District official signatory for approval.
5. Once the contract has been approved by the District’s authorized signatory and counter-signed by the Vendor/Contractor, Contracts will return an electronic copy of the fully executed contract to you via automated signature through AdobeSign.
6. If there is a cost associated with the contract, once the fully executed contract is received, the department will enter a Purchase Requisition.
7. Once the Requisition has been fully approved by all parties on the approval chain, it is assigned to a Buyer and sourced into a PO.  The PO will be sent to the vendor with the Department copied.
   • Do NOT process requisition until you are in receipt of a fully executed contract.  This must be attached to your requisition as backup.
   • Do not engage a contractor’s services until a Purchase Order has been processed.

Current Business Opportunities:

Bids, RFPs and RFQs —  Please go to the District’s PlanetBids portal to see our current list of bid, RFQ, and RFP opportunities.  This list includes open and closed projects for general business and Proposition M project related opportunities.

Proposition M —  For information related to this proposition and related business opportunities for vendors, please go to the Proposition M web page.

For information regarding some of the rules and regulations governing purchases made at Palomar College, please go to the attached document that describes general information related to “Doing Business with Palomar College” whether for General Funds or Proposition M related work.