To request an agenda item for the Faculty Senate, please complete the Faculty Senate Agenda Request Form

Key Considerations Before You Submit

• Timeline for Request
  • The Faculty Senate meets every Monday. Per senate bylaws, agenda items must be received by noon on the previous Wednesday to be considered for the agenda.
• Information provided in the Faculty Senate Agenda Item Request Form is Public
  • Ensure all information provided in the Agenda Request form can be shared publicly. The information provided and the attached documents will be publicly viewable with the senate agenda in Boarddocs.
• Review Relevant Senate Subcommittees
  • Before submitting an agenda request, consult Senate Committees – Faculty Senate to determine if a subcommittee may be better suited to address your topic. Subcommittees often provide a more direct and efficient path for operational outcomes and information dissemination.
• Include Supporting Materials (Exhibits)
  • If your agenda item requires additional context or documentation (e.g., a presentation/slide show, data analysis, governance change form, or any other supporting materials) All exhibits must be complete and attached at time of submission. All materials must be ready for posting on BoardDocs at least 72 hours prior to the meeting.
• Adhere to Presentation Time Limits
  • If your agenda item involves a presentation during the Senate meeting, please form your presentation and materials so that they follow these time guidelines:
    • Action Items: 4–5 minutes
    • Information Items: 4–5 minutes
    • Discussion Items: 5–10 minutes
• Select the type of agenda item: Information, Discussion, Action
  • Information items are one-way communication- sharing of information.
  • Discussion items are two-way communication- dialogue, feedback, comments.
  • Action items require a decision by the senate- approve or deny.
  • Typically, items follow the information, discussion, action format.
    • Note: Offering an item as information before discussion provides the faculty senate with time to review the item and talk with colleagues prior to discussion of the item.
  • For agenda items that stray from the standards, please explain using the “other” option in the Agenda Request Form.
• Contact:
  • Additional questions should be directed to both of the following inboxes:
  • Faculty Senate President: bpearson@palomar.edu & Senate Office: senateoffice@palomar.edu