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Petitions

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Appeals and Petitions

Academic Dismissal Petition

Academic Dismissal Petition

Purpose: Petition for reinstatement following Academic Dismissal to remove enrollment block
Location:
Online or Evaluations Office, SSC-40.
Documentation Required: None
Processing Timeframe: December 1st for current year dismissals, or within 1-2 business days for any previous year dismissal
Student Notification: Email


Academic Renewal Petition

Academic Renewal Petition

Purpose: Petition to exclude prior substandard course work from a student’s grade point average which is not reflective of their current demonstrated ability.
Location: Online or Records Office
Location to Submit:
Records Office, SSC-55.
Documentation Required: None
Processing Timeframe: Typically 7 – 10 business days, up to 3 weeks during the end of term processing
Student Notification: Email


Academic Review Committee Petition

Academic Review Committee Petition

Purpose: Request an exception to academic policy or procedure
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Varies with each student’s reason for petitioning
Processing Timeframe: Typically 1-2 meetings per semester, usually near the end of the term
Student Notification: Mail


Course Repetition Petition

Course Repetition Petition

Purpose: Petition to demonstrate the necessity to retake a course in excess of the allowable limit or to retake a course that you have already passed
Location: Online or Evaluations Office, SSC-40
Location to Submit:
Evaluations Office, SSC-40
Documentation Required: Documents to support extenuating circumstances; see Section 5 of the College Catalog for the description of valid circumstances
Processing Timeframe: Typically 1-5 business days
Student Notification: Email


Duplicate Diploma Request

Duplicate Diploma Request

Purpose: Request a copy of your diploma or certificate award
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Possible name change documentation
Processing Timeframe: Typically within 1-3 weeks
Student Notification: Mail, or phone call to pick-up


K-12 Special Admission Unit Petition

K-12 Special Admission Unit Petition Form

Use this form to request to exceed the allowable units in a term (7 unit max in Fall and Spring, 5 unit max in Summer).


Enrollment Priority Petition

Enrollment Priority Petition

(Evaluations Office)
For Group 2 Priority based on student’s last term of enrollment prior to graduation or transfer
Note: This is a once-in-a-lifetime request
Purpose: Declare a registration term as your last term of attendance prior to graduation or transfer in order to receive priority enrollment for that term. This is a once-in-a-lifetime petition for this type of priority enrollment
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Copy of current Student Education Plan
Processing Timeframe: Typically 1-2 business days
Student Notification: Email


Enrollment Priority Petition

Enrollment Priority Petition

(Admissions Office)
For Groups 3-6
Purpose: Petition for an exception from loss of priority due to high unit majors or extenuating circumstances
Location: Online or Admissions/FA Office, SSC
Location to Submit: Admissions/FA Office, SSC
Documentation Required: Evidence of extenuating circumstance or high unit major
Processing Timeframe: Typically 1-2 business days
Student Notification: Email


Financial Aid Appeal

Financial Aid Appeal

Purpose: Petition if you have been denied financial aid because you have not made Satisfactory Academic Progress or you have earned an excess of the allowable units. This is the first level appeal.
Location:
Online or  Admissions/Financial Aid Office
Location to Submit:
Admissions/FA Office, SSC
Documentation Required:
Processing Timeframe:
Student Notification: Palomar Student Email only


Graduation Petition

Graduation Petition

    • Associate Degree (60+unit program)
    • Associate Degree for Transfer (60 unit Program)
    • Certificate of Achievement (18+ unit program)
    • Transfer Certification (37-39 units)

Purpose: Apply for a degree or certificate of achievement award, or for general education lower-division certification for transfer to a university
Location: Online or Evaluations Office, SSC-40
Location to Submit:
Evaluations Office, SSC-40 Documentation Required: Possible official transcripts, test scores
Processing Timeframe: N/A

Student Notification: Email

Health Fee Exemption Petition
Purpose: Submit this form if you are the member of a church that depends exclusively on prayer for healing in accordance with the teachings of a bona fide religious sect, denomination or organization.
Location: Health Services
Location to Submit:  Admissions/Financial Aid Office
Documentation Required
: Submit the form with a letter on church letterhead from your church
Processing Timeframe: N/A
Student Notification: N/A


K12 Special Admission Unit Petition

K12 Special Admission Unit Petition

Purpose: Effective spring 2014, K-12 students are limited to 7 units in spring or fall term and 5 units in the summer session. A student requesting enrollment in excess of these limits must petition to the Director of Enrollment Services
Location: Link
Location to Submit:
Admissions/FA
Documentation Required: Transcripts and written justification
Processing Timeframe: 5-7 business days
Student Notification: Email


Loss of CCPG Fee Waiver Appeal

Loss of CCPG Fee Waiver Appeal

Purpose: Effective Fall 2016, students that have been on two consecutive semesters of academic probation, progress probation, or a combination of the two, will lose their CCPG fee waiver eligibility.  Submit this form and supporting documentation to appeal the loss of CCPG fee waiver based on an extenuating circumstance or significant academic improvement.
Location: Link
Location to Submit:
Admissions/FA
Documentation Required: Completed form, written justification, and supporting documentation
Processing Timeframe: 7-10 business days
Student Notification: Palomar student email only


Parking Citation Dismissal Petition

Parking Citation Dismissal Petition

Purpose: Submit this form to request the dismissal of a parking citation.
Location: Campus Police Office, Parking Lot 1
Location to Submit:
 Email to appeals@palomar.edu
Documentation Required: CA Driver License, parking citation, and current parking permit
Processing Timeframe:
Student Notification:


Petition for Withdrawal

Purpose: Submit this form to request an exception to withdraw from a class after the 50% point of a class.  The student may submit a petition under these circumstances:

    • Illness, hospitalization, or medical reasons
    • Employment
    • Relocation
    • Illness or death or a family member or loved one
    • Incarceration

If approved by the faculty member, the grade will be changed to W on the student transcript.
Location:
Records Office, SSC-55
Location to Submit:
Records Office, SSC-55
Documentation Required: Letter of explanation and documents to support the extenuating circumstance
Processing Timeframe: Records will send the petition to the faculty member within 1-2 business days. Petitions are typically returned within 2 weeks. If approved, previous term petitions are processed 1-2 business days; current term petitions are processed once grade rosters are received. Denied petitions are mailed to students.
Student Notification:
Email if approved; mail if denied


Petition for Refund or Waiver

Petition for Refund or Waiver

Purpose: Complete this form when you are unable to drop classes during the first 14 days of the term or session due to a documented unforeseen emergency or extenuating circumstance. Drops made within the first 14 days of the term do not require a petition form. Students are automatically refunded by the Cashiers Office after the refund deadline.
Location: Link
Location to Submit:
Admissions/FA Office
Documentation Required
: Documents to support extenuating circumstance(s)
Processing Timeframe: 5-7 Business Days
Student Notification:   Email


Petition for Graduation

Petition for Graduation Form

Complete this form and submit to the Evaluations Office, located in the Student Services Center by the following dates for graduation:

  • February 28 for May Graduates
  • June 30 for August Graduates
  • September 30 for December Graduates

Requisite Challenge Petition

Requisite Challenge Petition Form

Complete this form to challenge the prerequisite or co-requisite of a class. Bring a transcript showing that you have met the prerequisite to the academic department and request the department chair signature on the form. Take the form to the Dean’s office and request a signature. Bring the completed, signed form along with the add/drop form to the Admissions/Financial Aid Office located in the Student Services Center in San Marcos or to the Escondido Center.


Residency Appeal

Residency Appeal Form

Submit this form after you have submitted the Residency Status Change Request and received a denial of in-state residency status.  If you feel that the determination is incorrect, complete this form and submit with documentation that will support your claim for in-state residence status. Submit in person to the Admissions/Financial Aid Office, located in the Student Services Center at San Marcos and allow 5-7 business days for processing.


Student Program Eligibility Appeal

Student Program Eligibility Appeal

Purpose: Submit this form after you have submitted an Appeal to the Director of Financial Aid, Scholarships and Veterans Services or EOPS and received a denial of benefits. The appeal is heard by the Student Program Eligibility Appeals Committee.
Meetings are scheduled:

    • First week of October
    • First week in December
    • Fourth week in April

Location: Admissions & Enrollment Coordinator
Location to Submit:
Same
Documentation Required: Documents to support appeal
Processing Timeframe: 3-5 business days after meeting
Student Notification:   Letter


Unit Load Petition

Unit Load Petition

Purpose: Complete this form when you would like to exceed the allowable unit load for the term or session.

Location: Dean of Counseling Office
Location to Submit:
Dean of Counseling Office
Documentation Required: Transcripts to demonstrate past success taking an increased unit load.
Processing Timeframe:
Student Notification:

Last modified on August 4, 2021

Due to COVID-19: IN-PERSON OFFICE HOURS CLOSED

San Marcos Campus, SSC

Phone: 760-891-7512
Fax: 760-761-3536

Remote Hours of Operation

Monday-Thursday
8:00 a.m. to 5 p.m.
Friday, 7:30 a.m. - 2 p.m.

My Palomar Help Desk Hours

Phone: (760) 744-1150 x2140
Email: helpdesk@palomar.edu
Monday – Friday  7:30AM – 5PM
Location: A-110

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