Physical Plant and Instructional Support Guidelines FY 2017-18 (Block Grant or IELM) funds (refer to pages 35-37). This funding is for instructional equipment, library materials, and technology. Non-instructional (administrative) equipment and supplies are not allowed.
Below are the project grant numbers associated with this funding along with the state expenditure deadlines:
| Project # 1612816 | FY 2015-16 Instructional Equipment/Library Materials | Must be 100% spent by June 30, 2018 |
| Project #1612817 | FY 2016-17 Instructional Equipment/Library Materials | Must be encumbered by June 30, 2018 |
| N/A | FY 2017-18 Instructional Equipment/Library Materials | No allocation |
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Below is the link to the Chancellor’s Office website that outlines the use of Restricted Lottery funds. Although it appears to be outdated, nothing has changed and the principles still apply.
Highlighted:
In addition to the Object of Expenditure categories listed in the Accounting Advisory above, the District can also record educational software purchases to Object 6400 if the cost is over $200.00.
The following are examples of approved instructional expenditures:
- BlackBoard
- Sinoco World Languages
- Subscription of wire service to use by students
- Maintenance of instructional software
- Textbooks for use by students
- Video and audio materials
- Software licensing expenditures
The following District purchases have been disallowed in previous audits and were considered more “administrative” than instructional:
- CurricUNET
- Repair and maintenance of a radio transmitter for a radio program (publicly licensed/student operated station)
- Digitizing student newspapers to use as a research archive and reference database for the journalism program
- Marketing materials
- Laptops
Restricted Lottery expenses must have supporting documentation to show the payment for the activity is supported by the curriculum or the instructional experience. If the instructor lists materials as part of the instructional experience in the syllabus, it could be justifiable.
- Perkin’s funds are to be used for program improvement of vocational programs. The funds cannot supplant.
- Incorporates secondary education and postsecondary education elements;
- Includes coherent and rigorous content aligned with challenging academic standards and relevant career and technical content in a coordinated, non-duplicative progression of courses that align secondary to postsecondary education;
- May include opportunity for secondary education students to gain postsecondary education credits through dual or concurrent enrollment programs or other means; and
- Leads to an industry-recognized credential or certificate at the postsecondary level or an associate or baccalaureate degree.
- Has a data component
- A few things we cannot purchase with Perkins funding: awards and memorabilia, contributions and donations, general advertising, maintenance, supplies and repairs.
- Generally, we are making these decisions in February-March.
- SWP funds are to be used for MORE AND BETTER CTE. The funds cannot supplant.
- SWP funds are less restrictive than Perkins funding.
- SWP funding criteria are grouped into seven areas targeting student success, career pathways, workforce data and outcomes, curriculum, CTE faculty, regional coordination and funding.
- Focuses on data-driven outcomes rather than activities.
- We have to look at supply and demand to fund a program. Cannot fund a program with an oversupply of certificates/degrees.
- We have in the past had set asides for curriculum development, marketing and professional development.
- Generally, we are making these decisions in December-February.
