I've Been Awarded a Grant - Institutional Research and Planning

Being awarded a grant is an exciting milestone—and it’s just the beginning. IRP&G is here to help ensure your project gets off to a strong start and stays on track. We’ll work with you to meet all compliance and administrative requirements while supporting your project’s success.

Steps Once Awarded:
1. Governing Board Approval is required before activities begin, IRP&G Coordinates approval.
2. Grant Launch Meeting - budget, reporting, and timeline, IRP&G Facilitates with project team.
3. Compliance and Monitoring - Cost allowability, effort reporting, IRP&G provides ongoing guidance.

Helpful Resources

We’ve gathered key tools and guides you’ll need to launch and manage your grant effectively:

Grant Documentation Review Checklist

Palomar College Grant Handbook

Grant Launch Checklist: Setting Up for Success

Using GrantNavigator

GrantNavigator (GN) is Palomar College’s centralized system for managing competitive grants. It is utilized by Institutional Research, Planning & Grants (IRP&G), to support the full grant lifecycle – from award setup to final reporting – while promoting transparency, accountability, and compliance.

Project leads and principal investigators don’t log into GrantNavigator directly, but actively participate through:

Automated Notifications: Receive email reminders for reporting deadlines, documentation requests, and other required actions.
Award Setup: During grant launch, IRP&G configures key project details, assigns responsible staff, and activates reminder schedules aligned with sponsor requirements.
Task Fulfillment: Submit copies of required materials via email or designated reporting tools, ensuring timely and complete submissions.
Compliance Monitoring: GrantNavigator tracks key performance and fiscal compliance indicators, helping project leads stay aligned with grant requirements.
Audit Readiness: The system serves to support the archive of essential documents, supporting audit preparation and institutional oversight.

Why it matters

GrantNavigator strengthens Palomar’s grant operations by:
Enhancing internal controls and institutional oversight
Supporting timely and accurate reporting
Maintaining a transparent record of grant activity.

It ensures compliance with Uniform Guidance (2 CFR Part 200), Board Policy 3280, Administrative Procedure 3280, and institutional reporting standards.

Time & Effort Reporting Guide

Understand your responsibilities for documenting staff effort

Allowable Costs Overview

Allowable Costs Overview – What can and cannot be charged to your grant

Competitive Grant Lifecycle Monitoring Framework

Competitive Grant Lifecycle Monitoring Framework – Rubrics to track compliance and progress