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Agenda and Minutes of Meeting

PERKINS ADVISORY COMMITTEE FACULTY STEERING SUBCOMMITTEE MEETING

September 28, 2009

Members attending:
Byung Kang, Wing Cheung, Rita Campo Griggs. Lisa Faas, Dennis Lutz and Wilma Owens

The faculty subcommittee of the Perkins Advisory Committee met to:

  • review the 2009-10 approved plan.
  • discuss procedures for developing the 2010-11 plan.
  • discuss new procedures for equipment purchases.
  • review results of the recent audit of Federal funds.

A.   Members reviewed the approved plan.  Staff will work with all programs/departments to make sure funds are expended in accordance with the plan.  The committee will receive a progress report in January.

B.   Our System Office Specialist noted that our plan repeatedly funds the same TOP Codes. If the   same TOP Codes apply for funding in the 2010-11 academic year, we may need to return to the practice of giving priority to TOP Codes not funded in the previous two years.  This would assure more equity. Another issue this year was including all TOP Codes in our submitted plan.  This diluted the funding and it may have prevented some programs from implementing a plan that was of the quality needed for improvement.  The committee will review this practice in 2010-11 and may need to limit the number of TOP Codes included in the plan in order to fully implement proposals.  In the past, some Perkins funded equipment has been ordered only to find out that the infrastructure cannot accommodate it.  For the 2010-11 year, program directors will be required to obtain approval from Facilities and Information Services during the proposal development process.  The attached form has been developed to facilitate this process.

C.  Wilma reported that our Perkins administration process had just been reviewed in concert with the last fiscal audit.  Again, we have no audit exceptions. The committee reviewed the publication from the System Office “Common Concerns for Use of Perkins Funds”.  This publication is intended to assist Districts in properly managing funds.

D.  Announcements Wilma will again do training for all program directors, faculty and committee members interested in submitting a proposal for the 2010-11 plan. The date will be announced in mid-late February. We have several vacancies among industry representatives.  Committee members were asked to submit nominations to Wilma. She will follow up with information about the committee responsibilities.  We can pay a $100 stipend for attending the meeting.

Perkins Planning and Advisory Committee Meeting
Minutes
October 27, 2008

Attendees:   Norma Bean, Lisa Faas, Susan Garland, Rita Campo Griggs, Dennis Lutz, Wilma Owens, Wade Rollins, and Ann Worthington.

The Perkins Advisory Committee Meeting convened at 2:00 p.m.  Introductions took place.

Dean Wilma Owens explained the governance structure of the Perkins Advisory Committee and outlined the required membership as indicated per the governance structure.  The current structure was revised last month and approved by our Instructional Planning Council.

Wilma also discussed the Perkins five-year plan with the committee.  A copy was distributed to the committee for review and they were also reminded that a copy is available on the Career Technical & Extended Education website.  She asked the committee to advise if they felt any revisions were necessary.  She explained that each year we submit a new one-year plan, however, we can revise the five-year plan if needed.  Wilma stated that she was especially interested in learning if Palomar College was meeting the demands of business and industry.  She asked Ann Worthington, representative of business and industry, to peruse the five-year plan and advise.

Dennis Lutz stated that he did not feel that a discipline should be allowed to apply for Perkins funds if they had not held an advisory meeting during the prior academic year.   Wilma stated that definitely was a requirement of Perkins and she will clearly outline in the instructions that advisory committee minutes must be attached to their proposal or the proposal will not be approved for funding.

Wade Rollins brought up problems which he encountered last year when attempting to find core indicator data.  Wilma stated that there is now more than one source to locate LMI information, so it should go more smoothly in the future.

Wilma discussed the importance of departments ordering approved items early and certainly before January.  Funds which aren’t encumbered during January are reallocated.

Wilma indicated that she will mail the tentative plan, the list of requested items for next year, to new committee members.  She said that we may also receive new proposals for consideration for year two.  Wilma stated that she plans to hold an informational meeting in the spring regarding the application process at which time she will walk through the process, explaining deadlines and also how the committee rates plans.  She will then schedule a Perkins Advisory Committee meeting for final selection and approval of the two-year plans.

Wilma stated that she is still seeking representation from labor and industry.  She asked everyone to check at their next advisory meetings for possible interest.

Rita Campo Griggs reported that the Tech Prep Fall 2008 open house was very successful; she is presently preparing to hold a second open house during this academic year on February 20, 2009.  Rita stated that the Meet the Professor meetings are occurring on a regular basis with local high school instructors and Palomar College faculty.

Meeting was adjourned at 2:45 p.m.

_______________________________

Wilma Owens, Dean
Career Technical & Extended Education