Proctoring

In-Person

Faculty

Proctoring for full classes is limited to online courses only.  

Submit Proctoring Request Form, exams and class roster(s) to the STAR Tutoring Center, 3rd floor of the Library.

Make-up exam proctoring is available to all Palomar faculty.

Indicate exam parameters and/or permissible items on the Proctoring Request Form.  Please print, complete and submit this form along with your exams to our counter on the third floor of the Library.—>  Our operating schedule differs from the Library’s hours. Please call us at extension 2448 to confirm our hours.

Unless pick-up service is specified, completed exams and materials are campus-mailed to the instructor. Tests left beyond the exam deadline will be campus-mailed unless prior arrangements have been made.

Students must show a current photo ID to receive the exam. IDs will be cross-referenced with your class roster(s) to ensure that only bona fide students are given the exam. No ID, no exam, no exceptions.

Students should bring their own permissible testing materials: our office may not have the items available for lending and leaving that to chance is a major risk.

Students

A current photo ID must be presented. We cannot administer your exam without it.

Bring all necessary testing materials the day of your test: scantrons, pencils, calculators, etc.

Confirm the Tutoring Center’s proctoring schedule by calling the number listed on our Home Page —>  Our schedule differs from the Library’s hours.

No personal belongings are allowed inside our Proctoring room during testing. You may choose to store personal items in a locker on-site or take them to your car for safekeeping. Tutoring does not accept any responsibility for missing or stolen items.

Mobile phones, iPods, smart watches nor anything resembling one (Fitness trackers, for example) are not permitted while you’re testing. Use of these items will be construed as cheating: you’ll forfeit your test and be reported to your instructor.

Proctoring – Online

Faculty

The Online Proctoring Program at Palomar offers faculty online proctoring services for their online courses beyond the end of Palomar’s contract with Proctorio. The Online Proctoring Program at Palomar offers virtual proctoring for online assessments via Zoom facilitated by proctors.

Online Proctoring sessions are held in a Zoom room, where students are placed individually into breakout rooms. They turn on their video in Zoom and share their entire desktop, not just the testing window, in the break out room. Proctors periodically join each break out room, but do not disturb the test taker. Any issues are reported by the proctor and sent to the test takers’ instructor.

The Online Proctoring Program at Palomar is conducted within Palomar’s secure Zoom account, and students are never recorded during the proctoring session. Palomar proctors are official Palomar employees who have gone through the hiring and screening process and are committed to Palomar’s Mission to respect each of our students’ experiences and support them to achieve academic success.

Students don’t need high-powered computers to participate. All they need is a basic computer with wireless service and a working camera. Palomar also has computer labs and wifi available on its campuses or students are welcome to come to the STAR Tutoring Center.

Online Proctoring Session Request Form

Students

You will need a computer equipped with wifi, a camera and a microphone in order to take an online proctored exam. A cell phone is not recommended for this activity. Palomar College has several computer labs with computers you can use. STAR Tutoring, 3rd floor of the Library, has computers/laptops you can borrow for this purpose. Please plan ahead.

Step One: Get Registered

Your instructor will provide you the link for Online Proctoring. Select from one of the available slots. You may return to the registration page and change your slot up to 4 hours before your exam. You will receive an email with the Zoom address you will need to join on the day and time you selected.

When you join the Zoom meeting for your online proctoring session, you’ll be placed in the waiting room until the proctor can get you checked in. Once you’re admitted into the meeting, you’ll be asked to show the proctor your picture ID. We cannot administer your exams without it.

Step Two: Get Set Up in Your Breakout Room

Once you’re all checked in, the proctor will place you in a breakout room. Once you’re in your breakout room, turn on your camera and share your entire desktop, not just your test window, for the entire time you’re taking your exam. Begin your exam when you’re ready.

Step Three: Proctor Will Visit Your Breakout Room

A proctor will come into your room periodically, but won’t talk to you, or disturb you. They’ll leave your room and return periodically while you’re taking your exam. If you have questions about proctoring, you can ask your proctor, but please don’t ask them test-related questions. During your testing session, please avoid questionable behavior which includes but is not limited to turning off your camera, not sharing your screen,  viewing any other websites other than the testing site, as these actions could be considered cheating attempts. At the end of your session, the proctor will submit a report to your instructor if any questionable behavior is observed during your testing session.

Step Four: Return to the Main Room

When you’re finished with your exam, leave the break out room and return to the main room. Check in with the proctors to confirm you are finished, and then leave the meeting. Your instructor will receive a report of who attended online proctoring.