{"id":7526,"date":"2018-07-05T11:13:02","date_gmt":"2018-07-05T18:13:02","guid":{"rendered":"https:\/\/www.palomar.edu\/studentlifeandleadership\/?page_id=7526"},"modified":"2025-12-10T12:39:46","modified_gmt":"2025-12-10T20:39:46","slug":"about-a-student","status":"publish","type":"page","link":"https:\/\/www.palomar.edu\/studentlifeandleadership\/about-a-student\/","title":{"rendered":"Concern About a Student"},"content":{"rendered":"<h2 style=\"text-align: left\"><span class=\"ez-toc-section\" id=\"Reporting_a_Concern_about_a_Student\"><\/span>Reporting a Concern about a Student<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Incident Reports are used to report both alleged Standards of Student Conduct violations and\/or concerns about a student\u2019s wellbeing. If you have a\u00a0concern about\u00a0a student, you may file an <u><a href=\"https:\/\/www.palomar.edu\/studentlifeandleadership\/incident-report\/\">Incident Report.<\/a><\/u><strong>\u00a0<\/strong><\/p>\n<p style=\"text-align: left\">If there is an immediate safety concern call Campus Police (760) 891-7273 or x2289 from a campus phone or call 911.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"For_Incidents_related_to_Sexual_Violence_Sexual_Harassment_Stalking_Title_IX_Workplace_Violence_or_Discrimination\"><\/span>For Incident(s) related to Sexual Violence, Sexual Harassment, Stalking, Title IX, Workplace Violence, or Discrimination:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Contact Human Resource Services (<u><a href=\"mailto:eeotitleix@palomar.edu\">eeotitleix@palomar.edu<\/a><\/u>). Human Resource Services can walk you through your reporting options and provide you with support,\u00a0or you can contact Palomar College Human Resources via phone at 760-744-1150, ext. 2608. Please this website visit for more information or contact Palomar College Human Resources: <u><a href=\"https:\/\/www.palomar.edu\/titleix\/\">https:\/\/www.palomar.edu\/titleix\/<\/a><\/u><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Grades_or_Instructional_Matters\"><\/span>Grades or Instructional Matters:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The Office of Student Life &amp; Leadership does not have jurisdiction in matters relating to instructional matters, faculty complaints, grade administration, or grade disputes. Questions regarding any of the above should be directed to the <u><a href=\"https:\/\/www.palomar.edu\/instruction\/\">Office of Instructional Services (AA-104)<\/a><\/u>.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Incident_Reports\"><\/span>Incident Reports<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<h4><span class=\"ez-toc-section\" id=\"Have_questions_about_how_to_fill_out_the_Incident_Report_Call_the_Office_of_Student_Life_Leadership_with_specific_questions_760-744-1150_x2594\"><\/span>Have questions about how to fill out the Incident Report? Call the Office of Student Life &amp; Leadership with specific questions (760-744-1150 x2594).<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<h4><span class=\"ez-toc-section\" id=\"Required_Information\"><\/span>Required Information<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Note the Student ID Number in the appropriate box (<u>including<\/u> the preceding zeros).<\/p>\n<ul>\n<li>Faculty \u2013 your ADA can provide you with the Student ID Number.<\/li>\n<li>If you are a student completing an Incident Report and do not have access to the ID number, be sure to accurately spell first and last name and offer identifying information in the report (ex: state a current course that the alleged offender is enrolled in).<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Guiding_Questions\"><\/span>Guiding Questions<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Below are some guiding questions to think about when addressing a policy violation or conduct concern.\u00a0 These are helpful to think about in advance of an event, so that you are best prepared to write an Incident Report just in case an incident occurs.<\/p>\n<p>Note all <strong>statements <\/strong>and<strong> observations (detailed examples)<\/strong> that help demonstrate the reported concern. For example, rather than writing, \u201cThe student was uncooperative,\u201d list all <strong>specific behavior <\/strong>and<strong> statements<\/strong> that demonstrate what occurred during the incident. Additionally, please include dates, times, and specific locations.<\/p>\n<p><em>For example, instead of \u201cFirst I said don\u2019t use a anything on the exam, then later she used a phone calculator on the exam.\u201d it is better to write, \u201cAt 8:00am I delivered exam instructions, including the statement that no calculators and no cell phones are allowed during the exam. Then, at 8:23am, I observed the student pulling out a calculator from her jacket pocket and then when I approached the student about the device, she look stunned and said, \u2018It\u2019s not what you think.\u2019 I then immediately collected her exam and she left quietly.\u201d<\/em><\/p>\n<h4><span class=\"ez-toc-section\" id=\"_Academic_Honesty\"><\/span>\u00a0Academic Honesty<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Who is the accused party?<\/li>\n<li>What is the timeline of the events?<\/li>\n<li>Is there a statement in the course syllabus that has been violated, in addition to any violations of the code of conduct (ex: no cell phones allowed in the classroom)?<\/li>\n<li>What instructions were given to the student that the student blatantly disregarded (ex: no cell phone use during an exam)?<\/li>\n<li>What behavior occurred and what statements were made during the incident?<\/li>\n<li>What statements or behavior demonstrate that the student\u2019s behavior was compliant or disrespectful, dishonest or forthcoming, etc.?<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (ex: photos, video,\u00a0or copies of emails)?<\/li>\n<li>Did you call Campus Police to address the cheating (if applicable \u2013 ex: a student is taking photos of an exam)?<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"_Alcohol_consumption_possession_distribution\"><\/span>\u00a0Alcohol (consumption\/ possession\/ distribution)<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>If you believe the person to be under the influence of alcohol, immediately call Campus Police to conduct an assessment so they verify if the person is under the influence, and call for medical support if needed.<\/li>\n<li>Does the individual appear to be currently under the influence of alcohol? How can you tell?\n<ul>\n<li>Remember the three senses test \u2013 What do you see, hear, or smell that leads you to believe that someone is under the influence, or not?<\/li>\n<\/ul>\n<\/li>\n<li>Is the individual in physical possession of alcohol? How can you tell?<\/li>\n<li>Had the individual been drinking earlier? If so, where? When? Do they appear to still be under the influence? How can you tell?<\/li>\n<li>Where did he\/ she obtain the alcohol?<\/li>\n<li>Did the individual furnish\/ sell\/ provide\/ give away alcohol to others? How was this determined?<\/li>\n<li>Was the individual provided medical attention (EMTs, detox or hospital)?<\/li>\n<li>Where was the student drinking (both on and off campus)?<\/li>\n<li>What event was the student coming from\/ going to?<\/li>\n<li>If related, what organization is the student a member of? (ex: sports team, club, etc.)<\/li>\n<li>What is the person\u2019s age?<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (photos)?<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Challenging_Behavior_Classroom_Disruption\"><\/span>Challenging Behavior\/ Classroom Disruption<strong><br \/>\n<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>If there is immediate behavior that you are unable to safely and confidently deescalate, contact Campus Police right away.<\/li>\n<li>Remember that your safety and the safety of other students is a priority. If you are able to safely help the student calm down, do so and walk them either to the Office of Student Life &amp; Leadership or to Behavioral Health to meet with a counselor.<\/li>\n<li>Who is the accused party?<\/li>\n<li>What is the timeline of events?<\/li>\n<li>What happened prior to the incident? Was there any triggering statement or event that may help explain the cause of the behavior?<\/li>\n<li>What specific actions or words were disruptive?<\/li>\n<li>Is this behavior a violation of your syllabus (you can attached a copy of your syllabus to the incident report)?<\/li>\n<li>How long has this behavior been going on?<\/li>\n<li>What actions or behavior has been perceived as disruptive?<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (photos, emails)?<\/li>\n<li>Remain impartial toward all students involved as you are able.<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (copies of emails, text messages, etc)?<\/li>\n<li>Who else was impacted by the events (any witnesses)? Be sure to follow up with any other impacted parties (other students who witnessed the event) as you are able.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"_Marijuana_and_Other_Drugs_possession_use_distribution\"><\/span>\u00a0Marijuana and Other Drugs (possession\/ use\/ distribution)<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>If you believe the person to be under the influence of marijuana or other drugs, immediately call Campus Police to conduct an assessment so they verify if the person is under the influence, and call for medical support if needed.<\/li>\n<li>Immediately call Campus Police when you suspect Marijuana and other drug possession\/ use on campus.<\/li>\n<li>Does the individual appear to be currently under the influence of marijuana or other drugs? How can you tell?\n<ul>\n<li>Remember the three senses test \u2013 What do you see, hear, or smell that leads you to believe that someone is under the influence, or not?<\/li>\n<\/ul>\n<\/li>\n<li>Is there a distinct smell of marijuana in the area? If so, call Campus Police.<\/li>\n<li>Was an individual in physical possession of marijuana? How can you tell?<\/li>\n<li>Do you know if the individual was consuming marijuana earlier on or off campus? If so, where? When? Do they appear to still be under the influence? How can you tell?<\/li>\n<li>Where did he\/ she obtain the marijuana?<\/li>\n<li>Did the individual furnish\/ sell\/ provide\/ give away marijuana to others? How was this determined?<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (photos)?<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Theft\"><\/span>Theft<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Who is reporting the theft?<\/li>\n<li>Who is the impacted party? (Sometimes the person reporting the theft is not the victim of the crime).<\/li>\n<li>Who is the accused party?<\/li>\n<li>What is the timeline of events?<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (photos)?<\/li>\n<li>Refer the student to Campus Police to file a report and submit your Incident Report.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"_Threat\"><\/span>\u00a0Threat<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>If there is an immediate threat, contact Campus Police right away.<\/li>\n<li>Who is reporting the threat?<\/li>\n<li>Who is the impacted party? (Sometimes the person reporting the threat is not the victim of the crime).<\/li>\n<li>For what reasons do they feel they, or someone else, is being threatened?<\/li>\n<li>Who is the accused party?<\/li>\n<li>What is the timeline of events?<\/li>\n<li>How long has this behavior been going on?<\/li>\n<li>What actions or behavior has been perceived are threatening? If applicable, is there documentation of the threat(s) that you can include in your report?<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (photos, emails)?<\/li>\n<li>Remain impartial toward all students involved as you are able.<\/li>\n<li>Is there any supporting documentation you can include in the Incident Report (copies of emails, text messages, etc)?<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Reporting a Concern about a Student Incident Reports are used to report both alleged Standards of Student Conduct violations and\/or concerns about a student\u2019s wellbeing. If you have a\u00a0concern about\u00a0a&hellip; <a class=\"continue\" href=\"https:\/\/www.palomar.edu\/studentlifeandleadership\/about-a-student\/\">Continue Reading<span> Concern About a Student<\/span><\/a><\/p>\n","protected":false},"author":521,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"jetpack_post_was_ever_published":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-7526","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P1R1zA-1Xo","publishpress_future_action":{"enabled":false,"date":"2026-04-18 05:14:09","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/pages\/7526","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/users\/521"}],"replies":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/comments?post=7526"}],"version-history":[{"count":5,"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/pages\/7526\/revisions"}],"predecessor-version":[{"id":140509,"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/pages\/7526\/revisions\/140509"}],"wp:attachment":[{"href":"https:\/\/www.palomar.edu\/studentlifeandleadership\/wp-json\/wp\/v2\/media?parent=7526"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}