{"id":150,"date":"2014-04-03T12:03:48","date_gmt":"2014-04-03T19:03:48","guid":{"rendered":"https:\/\/www.palomar.edu\/payrollservices\/?page_id=150"},"modified":"2022-07-12T11:48:04","modified_gmt":"2022-07-12T18:48:04","slug":"general-information","status":"publish","type":"page","link":"https:\/\/www.palomar.edu\/payrollservices\/general-information\/","title":{"rendered":"General Information"},"content":{"rendered":"\n<ul class=\"wp-block-list\"><li><a href=\"#absence-reports\">Absence Reports<\/a><\/li><li><a href=\"#leave-accruals\">Understanding Leave Accruals<\/a><\/li><li><a href=\"#reissue-check\">Request for Re-Issue of Lost, Never Received, Stolen Check<\/a><\/li><li><a href=\"#off-cycle-check\">Request for Special Off-Cycle Check<\/a><\/li><li><a href=\"#w-2\">W-2<\/a><\/li><li><a href=\"#duplicate-w-2\">Request for Duplicate W-2<\/a><\/li><li><a href=\"#retirement-research\">Retirement Research<\/a><\/li><li><a href=\"#payroll-deadlines\">Payroll Deadlines<\/a><\/li><\/ul>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"absence-reports\">Absence Reports<\/h3>\n\n\n\n<p>Absence Reports for the previous month are included in pay envelopes.&nbsp; These Reports are due in Payroll Services the first day of the next month.&nbsp; Absence Reports are used to report hours not worked, such as sick, personal necessity (include reason), vacation, compensatory time, bereavement leave (relationship and State), jury duty, industrial accident, off salary time and any other absences.&nbsp; Other absences would include any time off with no pay or critical illness of immediate family member.&nbsp; All Absence Reports must be signed by the employee and their supervisor.<\/p>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"leave-accruals\">Understanding Leave Accruals<\/h3>\n\n\n\n<p>All balances are calendar year-to-date.<\/p>\n\n\n\n<p>Sick Leave and Personal Necessity (PN) entitlements are advanced at the beginning of the fiscal year (July 1st). When Personal Necessity is used, so is full pay Sick Leave. Personal Necessity is not in addition to Sick Leave or vice a versa, they are integrated; therefore, once Sick Leave at full pay is exhausted so is Personal Necessity.<\/p>\n\n\n\n<p>Vacation and Compensatory Time off (C.T.) is posted on a monthly basis as earned.<\/p>\n\n\n\n<p>Full time faculty members who also teach overload accrue sick leave on their overload assignments and this is reflected as &#8216;hours&#8217; on their 20th of the month pay stubs. Please be advised that full time sick days and overload hours cannot be intermingled.<\/p>\n\n\n\n<p>For specific information on how leave accruals are calculated, please refer to your Employee Agreement\/Handbook located at <a href=\"https:\/\/www.palomar.edu\/HR\/\">https:\/\/www.palomar.edu\/HR\/<\/a>.<\/p>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"reissue-check\">Request for Re-Issue of Lost, Never Received, Stolen Check<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>Employee signs and dates &#8220;Affidavit to Obtain Duplicate of Lost or Destroyed Warrant&#8221; available in Payroll Services.<\/li><li>Check will be re-issued once approval has been received from the County Treasurer&#8217;s Department; this can take up to 10 business days.<\/li><li>Once check is re-issued, employee is contacted; check may be picked up or mailed.<\/li><\/ol>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"off-cycle-check\">Request for Special Off-Cycle Check<\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li>Request must come from employee&#8217;s supervisor via email stating reason for request, i.e., time report was lost, forgot to turn, etc.<\/li><li>Time Report for student or Temporary employees must be submitted for processing, and a minimum of 2 business days allowed to complete request.<\/li><li>Check may be picked up or mailed.<\/li><\/ol>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"w-2\">W-2<\/h3>\n\n\n\n<p>W-2 forms are mailed to your mailing address by the end of January. To change your mailing address, please submit the <a href=\"https:\/\/www.palomar.edu\/hr\/forms\/\" target=\"_blank\" rel=\"noopener noreferrer\">Address\/Name Change Form<\/a> to HR before mid January.<\/p>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"duplicate-w-2\">Request for Duplicate W-2<\/h3>\n\n\n\n<p>Submit the <a href=\"https:\/\/www.palomar.edu\/payrollservices\/wp-content\/uploads\/sites\/236\/2014\/04\/w2duplication.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Request for Duplicate W-2 Form<\/a> available online or in Payroll Services. Reissue of W-2 starts a few weeks after the original W-2 was mailed.<\/p>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"retirement-research\">Retirement Research<\/h3>\n\n\n\n<p>Contact the agency for a research regarding past employment and earnings for buy-back of the service credit.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>CalPERS:\u00a0 888-CalPERS (or 888-225-7377), <a rel=\"noreferrer noopener\" href=\"https:\/\/www.calpers.ca.gov\/\" target=\"_blank\">https:\/\/www.calpers.ca.gov\/<\/a><\/li><li>CalSTRS:\u00a0 800-228-5453, <a rel=\"noreferrer noopener\" href=\"https:\/\/www.calstrs.com\/\" target=\"_blank\">https:\/\/www.calstrs.com\/<\/a><\/li><li>APPLE:\u00a0 800-634-1178, <a href=\"https:\/\/mymidamerica.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/mymidamerica.com\/<\/a><\/li><\/ul>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"payroll-deadlines\">Payroll Deadlines<\/h3>\n\n\n\n<p>Data input, change requests, and paperwork required to process each payroll must be done by the following deadlines. <span style=\"text-decoration: underline\">These deadlines are not for time reports, absence reports, and overtime reports.<\/span> Please refer to instructions on individual forms for their deadline.<\/p>\n\n\n<h2 id=\"tablepress-FT_TIMELINE-name\" class=\"tablepress-table-name tablepress-table-name-id-FT_TIMELINE\">For Full-Time Employees<\/h2>\n\n<table id=\"tablepress-FT_TIMELINE\" class=\"tablepress tablepress-id-FT_TIMELINE\" aria-labelledby=\"tablepress-FT_TIMELINE-name\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Pay Period Begin Date<\/th><th class=\"column-2\">Pay Period End Date<\/th><th class=\"column-3\">Pay Date<\/th><th class=\"column-4\">Deadline<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">01\/01\/26<\/td><td class=\"column-2\">01\/31\/26<\/td><td class=\"column-3\">01\/30\/26<\/td><td class=\"column-4\">01\/13\/26<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">02\/01\/26<\/td><td class=\"column-2\">02\/28\/26<\/td><td class=\"column-3\">02\/27\/26<\/td><td class=\"column-4\">02\/11\/26<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">03\/01\/26<\/td><td class=\"column-2\">03\/31\/26<\/td><td class=\"column-3\">03\/31\/26<\/td><td class=\"column-4\">03\/10\/26<\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\">04\/01\/26<\/td><td class=\"column-2\">04\/30\/26<\/td><td class=\"column-3\">04\/30\/26<\/td><td class=\"column-4\">04\/14\/26<\/td>\n<\/tr>\n<tr class=\"row-6\">\n\t<td class=\"column-1\">05\/01\/26<\/td><td class=\"column-2\">05\/31\/26<\/td><td class=\"column-3\">05\/29\/26<\/td><td class=\"column-4\">05\/13\/26<\/td>\n<\/tr>\n<tr class=\"row-7\">\n\t<td class=\"column-1\">06\/01\/26<\/td><td class=\"column-2\">06\/30\/26<\/td><td class=\"column-3\">06\/30\/26<\/td><td class=\"column-4\">06\/14\/26<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n<h2 id=\"tablepress-ADJ_TIMELINE-name\" class=\"tablepress-table-name tablepress-table-name-id-ADJ_TIMELINE\">For Adjunct Faculty<\/h2>\n\n<table id=\"tablepress-ADJ_TIMELINE\" class=\"tablepress tablepress-id-ADJ_TIMELINE\" aria-labelledby=\"tablepress-ADJ_TIMELINE-name\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Pay Period Begin Date<\/th><th class=\"column-2\">Pay Period End Date<\/th><th class=\"column-3\">Pay Date<\/th><th class=\"column-4\">Deadline<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">12\/18\/25<\/td><td class=\"column-2\">1\/20\/2026<\/td><td class=\"column-3\">01\/20\/26<\/td><td class=\"column-4\">01\/05\/26<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">1\/21\/2026<\/td><td class=\"column-2\">02\/20\/26<\/td><td class=\"column-3\">02\/20\/26<\/td><td class=\"column-4\">02\/04\/26<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">02\/21\/26<\/td><td class=\"column-2\">03\/20\/26<\/td><td class=\"column-3\">03\/20\/26<\/td><td class=\"column-4\">03\/03\/26<\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\">03\/21\/26<\/td><td class=\"column-2\">04\/20\/26<\/td><td class=\"column-3\">04\/20\/26<\/td><td class=\"column-4\">04\/06\/26<\/td>\n<\/tr>\n<tr class=\"row-6\">\n\t<td class=\"column-1\">04\/21\/26<\/td><td class=\"column-2\">5\/31\/2026<\/td><td class=\"column-3\">05\/20\/26<\/td><td class=\"column-4\">05\/04\/26<\/td>\n<\/tr>\n<tr class=\"row-7\">\n\t<td class=\"column-1\">06\/01\/26<\/td><td class=\"column-2\">06\/20\/26<\/td><td class=\"column-3\">06\/18\/26<\/td><td class=\"column-4\">06\/04\/26<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n<h2 id=\"tablepress-STM_TIMELINE-name\" class=\"tablepress-table-name tablepress-table-name-id-STM_TIMELINE\">For Short-Term Employees<\/h2>\n\n<table id=\"tablepress-STM_TIMELINE\" class=\"tablepress tablepress-id-STM_TIMELINE\" aria-labelledby=\"tablepress-STM_TIMELINE-name\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Pay Period Begin Date<\/th><th class=\"column-2\">Pay Period End Date<\/th><th class=\"column-3\">Pay Date<\/th><th class=\"column-4\">Deadline<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">11\/25\/25<\/td><td class=\"column-2\">12\/24\/25<\/td><td class=\"column-3\">01\/09\/26<\/td><td class=\"column-4\">12\/19\/25<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">12\/25\/25<\/td><td class=\"column-2\">01\/24\/26<\/td><td class=\"column-3\">02\/10\/26<\/td><td class=\"column-4\">01\/23\/26<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">01\/25\/26<\/td><td class=\"column-2\">02\/24\/26<\/td><td class=\"column-3\">03\/10\/26<\/td><td class=\"column-4\">02\/23\/26<\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\">02\/25\/26<\/td><td class=\"column-2\">03\/24\/26<\/td><td class=\"column-3\">04\/10\/26<\/td><td class=\"column-4\">03\/20\/26<\/td>\n<\/tr>\n<tr class=\"row-6\">\n\t<td class=\"column-1\">03\/25\/26<\/td><td class=\"column-2\">04\/24\/26<\/td><td class=\"column-3\">05\/08\/26<\/td><td class=\"column-4\">04\/23\/26<\/td>\n<\/tr>\n<tr class=\"row-7\">\n\t<td class=\"column-1\">04\/25\/26<\/td><td class=\"column-2\">05\/24\/26<\/td><td class=\"column-3\">610\/2023<\/td><td class=\"column-4\">05\/22\/26<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n<h2 id=\"tablepress-STU_TIMELINE-name\" class=\"tablepress-table-name tablepress-table-name-id-STU_TIMELINE\">For Student Employees<\/h2>\n\n<table id=\"tablepress-STU_TIMELINE\" class=\"tablepress tablepress-id-STU_TIMELINE\" aria-labelledby=\"tablepress-STU_TIMELINE-name\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Pay Period Begin Date<\/th><th class=\"column-2\">Pay Period End Date<\/th><th class=\"column-3\">Pay Date<\/th><th class=\"column-4\">Deadline<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">12\/16\/25<\/td><td class=\"column-2\">01\/15\/26<\/td><td class=\"column-3\">01\/30\/26<\/td><td class=\"column-4\">01\/13\/26<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">01\/16\/26<\/td><td class=\"column-2\">02\/15\/26<\/td><td class=\"column-3\">02\/27\/26<\/td><td class=\"column-4\">02\/11\/26<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">02\/16\/26<\/td><td class=\"column-2\">03\/15\/26<\/td><td class=\"column-3\">03\/31\/26<\/td><td class=\"column-4\">03\/10\/26<\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\">03\/16\/26<\/td><td class=\"column-2\">04\/15\/26<\/td><td class=\"column-3\">04\/30\/26<\/td><td class=\"column-4\">04\/14\/26<\/td>\n<\/tr>\n<tr class=\"row-6\">\n\t<td class=\"column-1\">04\/16\/26<\/td><td class=\"column-2\">05\/15\/26<\/td><td class=\"column-3\">05\/29\/26<\/td><td class=\"column-4\">05\/13\/26<\/td>\n<\/tr>\n<tr class=\"row-7\">\n\t<td class=\"column-1\">05\/16\/26<\/td><td class=\"column-2\">06\/15\/26<\/td><td class=\"column-3\">06\/30\/26<\/td><td class=\"column-4\">06\/14\/26<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"<p>Absence Reports Understanding Leave Accruals Request for Re-Issue of Lost, Never Received, Stolen Check Request for Special Off-Cycle Check W-2 Request for Duplicate W-2 Retirement Research Payroll Deadlines Absence Reports Absence Reports for the previous month are included in pay envelopes.&nbsp; These Reports are due in Payroll Services the first day of the next month.&nbsp;&hellip; <a class=\"continue\" href=\"https:\/\/www.palomar.edu\/payrollservices\/general-information\/\">Continue Reading<span> General Information<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"jetpack_post_was_ever_published":false,"footnotes":""},"class_list":["post-150","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P4qBPD-2q","_links":{"self":[{"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/pages\/150","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/comments?post=150"}],"version-history":[{"count":34,"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/pages\/150\/revisions"}],"predecessor-version":[{"id":874,"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/pages\/150\/revisions\/874"}],"wp:attachment":[{"href":"https:\/\/www.palomar.edu\/payrollservices\/wp-json\/wp\/v2\/media?parent=150"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}