{"id":682,"date":"2015-11-15T09:36:23","date_gmt":"2015-11-15T17:36:23","guid":{"rendered":"https:\/\/www.palomar.edu\/fiscalservices\/?page_id=682"},"modified":"2026-08-13T10:59:55","modified_gmt":"2026-08-13T17:59:55","slug":"accounts-payable","status":"publish","type":"page","link":"https:\/\/www.palomar.edu\/fiscalservices\/home\/accounts-payable\/","title":{"rendered":"Accounts Payable"},"content":{"rendered":"\n<p>Accounts Payable is responsible for processing all non-payroll disbursements to vendors and individuals, including payments against purchase orders and contracts, travel reimbursements, staff reimbursements, and direct pays.&nbsp; Other responsibilities include Sales and Use Tax and Form 1099 reporting compliance.&nbsp; All payments are subject to the rules and regulations established by the Palomar Community College District Governing Board and Administrative Procedures governing use of State funds.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Important Updates<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Vendor\/Supplier Payments: <\/strong>The cutoff for the weekly check run is <strong>12:00pm every Wednesday.<\/strong> All payment requests or pay vouchers received later than 12:00pm on Wednesday, will be processed and included in the following week&#8217;s check run.<\/li>\n\n\n\n<li>For all <strong>telecommuting supplies requests<\/strong>, please see the &#8220;Request for Telecommuting Supplies&#8221; located in the <a href=\"https:\/\/www.palomar.edu\/fiscalservices\/forms\/accounts-payable-forms\/\">Accounts Payable Forms &amp; Documents page<\/a><\/li>\n\n\n\n<li>AP requires all Vouchers to be routed through the &#8220;Payment Request&#8221; function in PeopleSoft. In instances where that is not possible, an e-signed voucher can be sent to our AP department email, AP@palomar.edu<strong>&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<p>See <a href=\"https:\/\/www.palomar.edu\/fiscalservices\/forms\/accounts-payable-forms\/\">Accounts Payable Forms &amp; Documents page<\/a> for information on those requirements.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/wp-content\/uploads\/sites\/275\/2020\/03\/Quick-Reference-Guide-for-making-payment.pdf\">Quick Reference Guide for making payment<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Travel<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.palomar.edu\/governingboard\/wp-content\/uploads\/sites\/64\/2026\/01\/AP-7400-Employee-Travel-Rev-2026.01.pdf\">Administrative Policy 7400 Employee Travel <\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/forms\/travel-forms\/\">Travel Reimbursement Claim Forms<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/wp-content\/uploads\/sites\/275\/2019\/01\/60-71-High-Cost-Travel-013119.pdf\">IRS Notice 2018-77 High Cost City<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/cpsearch.fas.gsa.gov\/cpsearch\/search.do\">GSA Airline City Pairs link<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Related links<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/wp-content\/uploads\/sites\/275\/2020\/03\/Pay-Voucher-Procedure.pdf\">Pay Voucher Procedure<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/wp-content\/uploads\/sites\/275\/2019\/06\/Copy-of-Cashed-Checks-Policy-1.pdf\">Copy of Cashed Checks<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/wp-content\/uploads\/sites\/275\/2019\/06\/CCCO-Equip-vs-Supplies.pdf\">CCCO Equipment vs Supplies<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.palomar.edu\/fiscalservices\/wp-content\/uploads\/sites\/275\/2026\/01\/FAS-26-01-Prop-20-Lottery-updated-1.pdf\">MEMO FAS 26-01<\/a><\/li>\n<\/ul>\n\n\n\n<p>See <a href=\"https:\/\/www.palomar.edu\/fiscalservices\/forms\/accounts-payable-forms\/\">Accounts Payable Forms &amp; Documents page<\/a> for all applicable forms<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Accounts Payable is responsible for processing all non-payroll disbursements to vendors and individuals, including payments against purchase orders and contracts, travel reimbursements, staff reimbursements, and direct pays.&nbsp; Other responsibilities include Sales and Use Tax and Form 1099 reporting compliance.&nbsp; All payments are subject to the rules and regulations established by the Palomar Community College District&hellip; <a class=\"continue\" href=\"https:\/\/www.palomar.edu\/fiscalservices\/home\/accounts-payable\/\">Continue Reading<span> Accounts Payable<\/span><\/a><\/p>\n","protected":false},"author":525,"featured_media":0,"parent":11,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-682","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P4qBPD-b0","_links":{"self":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/682","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/users\/525"}],"replies":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/comments?post=682"}],"version-history":[{"count":14,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/682\/revisions"}],"predecessor-version":[{"id":5865,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/682\/revisions\/5865"}],"up":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/11"}],"wp:attachment":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/media?parent=682"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}