{"id":68,"date":"2014-03-11T14:40:15","date_gmt":"2014-03-11T21:40:15","guid":{"rendered":"https:\/\/www.palomar.edu\/fiscalservices\/?page_id=68"},"modified":"2016-01-23T23:45:41","modified_gmt":"2016-01-24T07:45:41","slug":"faqs","status":"publish","type":"page","link":"https:\/\/www.palomar.edu\/fiscalservices\/home\/budget\/faqs\/","title":{"rendered":"Budget FAQs"},"content":{"rendered":"

PeopleSoft:<\/span><\/h4>\n
    \n
  1. When\u00a0should I do a Budget Transfer?<\/li>\n<\/ol>\n

    A Budget Transfer should be\u00a0\u00a0 done when the expenditure account pool budget has a zero or insufficient balance\u00a0\u00a0 available, and there will be upcoming expenditures from this budget.\u00a0 A Budget Transfer should also be done when\u00a0\u00a0 you anticipate that the expenditure will be more than the budgeted amount.\u00a0 (See the Budget Transfer Form and Budget Transfer Instructions on the Fiscal Services\/Budget web page).<\/p>\n

      \n
    1. <\/a>What type of account should I use when I do a Budget Transfer?<\/li>\n<\/ol>\n

      When completing a Budget\u00a0Transfer, always use the Budget Pool account. (Refer to the Pool Budget tree in\u00a0the Budgets section of the Fiscal Services web page.)<\/p>\n

      Note:\u00a0 when expending against your budget (i.e. Pay Vouchers, Travel, Requisitions) use an expenditure account.<\/p>\n

        \n
      1. <\/a>Can\u00a0I do a Budget Transfer between Unrestricted and Designated project\/grants, or\u00a0\u00a0 between Unrestricted and Restricted project\/grants, or between Designated and\u00a0Restricted project\/grants?<\/li>\n<\/ol>\n

        No, budget transfers may be made between like project\/ grant chartfields.<\/p>\n

          \n
        1. <\/a>How\u00a0many Budget Transfer copies should I send when I am preparing my Budget\u00a0\u00a0 Transfer?<\/li>\n<\/ol>\n

          2 copies (1 original and 1\u00a0copy).<\/p>\n

            \n
          1. <\/a>What\u00a0should I do if a chartfield combination that I want to use does not have an\u00a0\u00a0 existing budget?<\/li>\n<\/ol>\n

            Prepare a Budget Transfer\u00a0\u00a0 for the new chartfield combination that you want to utilize.\u00a0 Note:\u00a0\u00a0\u00a0 make sure that you use an Instructional program number with an\u00a0\u00a0 Instructional account number and a Non-Instructional program number with a\u00a0Non-Instructional account number.<\/p>\n

              \n
            1. <\/a>When\u00a0should I do a Budget Increase?<\/li>\n<\/ol>\n

              A Budget Increase should be\u00a0\u00a0 done to request an increase or decrease to restricted or designated budgets when\u00a0\u00a0 revenue received is greater or less than the original budgeted amount.\u00a0 Remember, total revenue and total expenditure\u00a0\u00a0 budget amounts in the same project grant must equal.\u00a0 A Budget Increase should also be done to\u00a0\u00a0 establish a budget for new restricted or designated programs, grants, or\u00a0\u00a0 contracts.\u00a0 (See the Budget Increase Form\u00a0\u00a0 and the Budget Increase Instructions on the Fiscal Services\/Budget web\u00a0page).<\/p>\n

                \n
              1. <\/a>Are\u00a0\u00a0 there documents available that provide listings of the individual\u00a0\u00a0 chartfields?<\/li>\n<\/ol>\n

                Yes, on Fiscal Services web\u00a0\u00a0 page, Financials section.\u00a0 The Budget\u00a0Pool is located in the Budget section.<\/p>\n

                  \n
                1. <\/a>How\u00a0do I find the budget for my Department?<\/li>\n<\/ol>\n

                  To find the budget for your\u00a0Department run an nVision report based upon your Department number in the Scope\u00a0\u00a0 Definition.<\/p>\n

                    \n
                  1. <\/a>Are\u00a0Organization and Department ID the same?<\/li>\n<\/ol>\n

                    Yes.<\/p>\n

                      \n
                    1. <\/a>What fund do I use with\u00a0district unrestricted, designated, and restricted project\/grants?<\/li>\n<\/ol>\n

                      Unrestricted Project\/Grants\u00a0use Fund 11.\u00a0 Designated Project\/Grants\u00a0\u00a0 use Fund 11.<\/p>\n

                      Restricted Project\/Grants use Fund 12.<\/p>\n","protected":false},"excerpt":{"rendered":"

                      PeopleSoft: When\u00a0should I do a Budget Transfer? A Budget Transfer should be\u00a0\u00a0 done when the expenditure account pool budget has a zero or insufficient balance\u00a0\u00a0 available, and there will be upcoming expenditures from this budget.\u00a0 A Budget Transfer should also be done when\u00a0\u00a0 you anticipate that the expenditure will be more than the budgeted amount.\u00a0… Continue Reading Budget FAQs<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":671,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"no-sidebar.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-68","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P4qBPD-16","_links":{"self":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/68","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/comments?post=68"}],"version-history":[{"count":10,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/68\/revisions"}],"predecessor-version":[{"id":895,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/68\/revisions\/895"}],"up":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/pages\/671"}],"wp:attachment":[{"href":"https:\/\/www.palomar.edu\/fiscalservices\/wp-json\/wp\/v2\/media?parent=68"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}