{"id":64,"date":"2015-06-16T17:02:22","date_gmt":"2015-06-16T17:02:22","guid":{"rendered":"https:\/\/www.palomar.edu\/evaluationsandrecords\/?page_id=64"},"modified":"2025-12-04T10:55:17","modified_gmt":"2025-12-04T18:55:17","slug":"records-forms","status":"publish","type":"page","link":"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/","title":{"rendered":"Records Forms"},"content":{"rendered":"\n<ul class=\"wp-block-list\">\n<li>You may use Adobe&#8217;s Fill and Sign feature to complete our forms. Download the free <a href=\"https:\/\/acrobat.adobe.com\/us\/en\/mobile\/fill-sign-pdfs.html\">Adobe Signature<\/a> application if necessary.<\/li>\n\n\n\n<li>To sign in <em>eSignature<\/em>, you must download and save your form to your computer first. Additionally, wet signatures are still acceptable.<\/li>\n<\/ul>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index of Forms<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69dbc40fcae52\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #5a5d5e;color:#5a5d5e\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #5a5d5e;color:#5a5d5e\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69dbc40fcae52\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#_Academic_Renewal_Petition\" >\u00a0Academic Renewal Petition<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Academic_Review_Committee_Petition\" >Academic Review Committee Petition<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Credit_by_Exam\" >Credit by Exam<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Excused_Withdrawal_EW_Petition\" >Excused Withdrawal (EW) Petition<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Grade_Adjustment_Form\" >Grade Adjustment Form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Record_of_Incomplete_Grade_Form\" >Record of Incomplete Grade Form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Transcript_Request\" >Transcript Request<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Verification_of_Enrollment_Request\" >Verification of Enrollment Request<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Verification_of_Non-Enrollment_or_Financial_Aid_Request\" >Verification of Non-Enrollment or Financial Aid Request<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/#Military_Withdrawal_MW_Petition\" >Military Withdrawal (MW) Petition<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"_Academic_Renewal_Petition\"><\/span>\u00a0Academic Renewal Petition<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2020\/04\/AcdRnwlPet-2020.01.29.pdf\">Petition for Academic Renewal <\/a><\/p>\n\n\n\n<p><strong>Purpose<\/strong>: Petition to exclude prior substandard course work from a student\u2019s grade point average which is not reflective of their current demonstrated ability<\/p>\n\n\n\n<p><strong>Location<\/strong>:&nbsp;Online&nbsp;or Records Office, SSC-55<br><strong>Location to Submit<\/strong>:&nbsp;<a href=\"mailto:records@palomar.edu\">Email<\/a>, or Records Office, SSC-55<br><strong>Documentation Required<\/strong>: None<br><strong>Processing Timeframe<\/strong>: Typically 7-10 business days, up to 3 weeks during end-of-term processing<br><strong>Student Notification<\/strong>: Email<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Academic_Review_Committee_Petition\"><\/span>Academic Review Committee Petition<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2015\/09\/academicreviewcommitpet2020.pdf\">Academic Review Petition<\/a><\/p>\n\n\n\n<p><strong>Purpose<\/strong>: Request an exception to an academic policy or procedure<br><strong>Location<\/strong>:&nbsp;Online&nbsp;or Records Office, SSC-40<br><strong>Location to Submit<\/strong>: Records Office, SSC-40<br><strong>Documentation Required<\/strong>: Varies with each student\u2019s reason for petitioning<br><strong>Processing&nbsp;Timeframe<\/strong>: Committee meets once a month, usually near the end of the term<br><strong>Student Notification<\/strong>: Mail<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Credit_by_Exam\"><\/span>Credit by Exam<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/cpl\/\">Credit by Exam<\/a><\/p>\n\n\n\n<p>For more information on CPL and to create an education plan, which is required in order to earn credit through prior learning, contact Tina Barlolong in <span class=\"\">Counseling at <a href=\"mailto:cbarlolong@palomar.edu\">cbarlolong@palomar.edu<\/a> or at (760) 744-1150 x 3415 to set up a <em>CPL counseling appointment<\/em>.<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Excused_Withdrawal_EW_Petition\"><\/span>Excused Withdrawal (EW) Petition<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2022\/05\/EW_W-Petitioncombo-2022B.pdf\">Petition for Excused Withdrawal&nbsp;<\/a><\/p>\n\n\n\n<p><strong>Purpose<\/strong>: Petition for Excused Withdrawal.<br><strong>Location<\/strong>: Online&nbsp;or Records Office, SSC-55<br><strong>Location to Submit:&nbsp;<\/strong>Records Office, SSC-55<br><strong>Documentation Required<\/strong>: None<br><strong>Student Notification<\/strong>: Students receive an email with instructions once the form is submitted<br><strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Grade_Adjustment_Form\"><\/span>Grade Adjustment Form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2018\/04\/GrdAdjForm2020.pdf\">Grade Adjustment Form<\/a><\/p>\n\n\n\n<p><strong>Purpose<\/strong>: This form is for students that have repeated a Palomar course at another institution. <strong>Palomar courses are automatically adjusted.<\/strong><\/p>\n\n\n\n<p><strong>Location<\/strong>: Online&nbsp;or Records Office, SSC-55<br><strong>Location to Submit<\/strong>:&nbsp;<a href=\"mailto:records@palomar.edu\">Email<\/a>, or Records Office, SSC-55<br><strong>Documentation Required<\/strong>: Official Transcripts<br><strong>Processing Timeframe<\/strong>: Typically 7-10 business days, up to 3 weeks during end-of-term processing<br><strong>Student Notification<\/strong>: None, student referred to check eServices transcript<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Record_of_Incomplete_Grade_Form\"><\/span>Record of Incomplete Grade Form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2015\/06\/Incompleteform2020.pdf\">Incomplete Grade Form<\/a><\/p>\n\n\n\n<p><strong>Purpose<\/strong>: Request to receive an Incomplete grade in a course due to unforeseeable, emergency, and justifiable reasons at the end of the term. The student will have 1 year to complete the missing course requirements. Failure to complete the course work will result in an F grade.<\/p>\n\n\n\n<p><strong>Location<\/strong>:&nbsp;Online&nbsp;or Records Office, SSC-55<br><strong>Location to Submit<\/strong>: Records Office, SSC-55<br><strong>Documentation Required<\/strong>: None<br><strong>Processing Timeframe<\/strong>: End-of-term when grade rosters are submitted<br><strong>Student Notification<\/strong>: Mail<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Transcript_Request\"><\/span>Transcript Request<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>(From Palomar to another school, employer, institution, etc.)<\/p>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.parchment.com\/\">Transcript Request Form<\/a><\/p>\n\n\n\n<p><strong>Note<\/strong>: Rush transcripts are available for pick up on the same day Monday &#8211; Thursday until 3:00 PM and until 2:00 PM on Friday. Any rush transcript order that is processed after this time will be available for pick up the next business day.<\/p>\n\n\n\n<p><strong>Purpose<\/strong>: Request your Palomar transcript to be sent to schools, colleges, universities, employers, or other third parties.<br><strong>Location<\/strong>:&nbsp;Online&nbsp;or Records Office, SSC-55<br><strong>Location to Submit<\/strong>: Student eServices, Online, or Records Office, SSC-55<br><strong>Documentation Required<\/strong>: Typically none<br><strong>Processing Timeframe<\/strong>: Processing options:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Normal: 7-10 business days<\/li>\n\n\n\n<li>Rush: 1-2 business days<\/li>\n\n\n\n<li>Holds: Depends on grade and degree processing<\/li>\n<\/ul>\n\n\n\n<p><strong>Student Notification<\/strong>: None<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Verification_of_Enrollment_Request\"><\/span>Verification of Enrollment Request<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/payit.nelnet.net\/form\/MkTWkAWj\">Verification of Enrollment Request Form<\/a><\/p>\n\n\n\n<p>Complete this form when you need a letter confirming that you are a student at Palomar College. This form will be stamped with the Registrar&#8217;s name and include the school seal. The form can indicate the number of units that you are taking currently, the number of units completed, the major declared, the degree awarded and the date of the award and the cumulative G.P.A. Submit the completed form to the Records Office, located at the east end of the Student Services Center at the San Marcos campus. See the form for fee information.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Verification_of_Non-Enrollment_or_Financial_Aid_Request\"><\/span>Verification of Non-Enrollment or Financial Aid Request<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2024\/04\/Verification-of-Non-Enrollment-and-Financial-Aid-Form-Ver04022024.pdf\">Verification of Non-Enrollment Financial Aid Form<\/a><\/p>\n\n\n\n<p>Complete this form for a letter of confirmation of non-enrollment for a specific term and\/or academic year. Or confirmation of financial aid awarded and\/or disbursed for a specific term and\/or academic year. When completed please email it to records@palomar.edu or in person. Processing time may take up to 5 business days.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Military_Withdrawal_MW_Petition\"><\/span>Military Withdrawal (MW) Petition<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a class=\"button\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-content\/uploads\/sites\/96\/2025\/10\/Petition-for-Military-Withdrawal-Ver20250925.pdf\">Petition for Military Withdrawal&nbsp;<\/a><\/p>\n\n\n\n<p><strong>Purpose<\/strong>: Petition for Military Withdrawal.<br><strong>Location<\/strong>: Online&nbsp;or Records Office, SSC-55<br><strong>Location to Submit:&nbsp;<\/strong>Records Office, SSC-55<br><strong>Documentation Required<\/strong>: None<br><strong>Student Notification<\/strong>: Students receive an email with instructions once the form is submitted<\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u00a0Academic Renewal Petition Petition for Academic Renewal Purpose: Petition to exclude prior substandard course work from a student\u2019s grade point average which is not reflective of their current demonstrated ability Location:&nbsp;Online&nbsp;or Records Office, SSC-55Location to Submit:&nbsp;Email, or Records Office, SSC-55Documentation Required: NoneProcessing Timeframe: Typically 7-10 business days, up to 3 weeks during end-of-term processingStudent Notification:&hellip; <a class=\"continue\" href=\"https:\/\/www.palomar.edu\/evaluationsandrecords\/forms\/records-forms\/\">Continue Reading<span> Records Forms<\/span><\/a><\/p>\n","protected":false},"author":10534,"featured_media":0,"parent":156,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"jetpack_post_was_ever_published":false,"footnotes":""},"class_list":["post-64","page","type-page","status-publish","hentry"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/P6lSHr-12","_links":{"self":[{"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/pages\/64","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/users\/10534"}],"replies":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/comments?post=64"}],"version-history":[{"count":15,"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/pages\/64\/revisions"}],"predecessor-version":[{"id":2188,"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/pages\/64\/revisions\/2188"}],"up":[{"embeddable":true,"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/pages\/156"}],"wp:attachment":[{"href":"https:\/\/www.palomar.edu\/evaluationsandrecords\/wp-json\/wp\/v2\/media?parent=64"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}