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Tag: SPPF

SSPC (3/8/17)

The following discussion took place at the March 8, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
  • Police Department – Chief DiMaggio reviewed this PRP.
  • Pride Center – Abbie Cory reviewed this PRP.
  • Student Affairs – Sherry Titus reviewed this PRP.
  • Student Health Centers – Judy Harris reviewed this PRP.
  • SPPF Requests – We received a total of five SPPF requests.  One was received after the deadline (Michelle Vogel Trautt – Peer Health Educator Program for $20,000.00).  This SPPF request did not move forward, as the deadline was not met. The SPPF requests below that receive a consensus from the Council to move forward, will go to Executive Cabinet for further review and then to SPC for a broader discussion.  SPPF requests will then be supported based upon ranking and the availability of funding. It was suggested that we create a workshop on submitting SPPF requests as some had difficulty meeting the requirements for submission.
    • Melinda Carrillo – Reading Services In-reach Program ($2,800.00) – VP Gonzales reviewed this SPPF request. It generally met the criteria and will be moved forward for further discussion.
    • Patricia Rodriguez – FYRST Textbook Assistance ($16,000.00) – VP Gonzales reviewed this SPPF. This SPPF request will not be sent forward, as it did not meet the Strategic Plan objectives.  It needed to be more fully developed and should have included collaboration with others on campus.
    • Veronica Aguilera/Calvin Onedeer Gavin – FYRST San Pasqual Dual Enrollment/Counseling Section ($9,600.00) – VP Gonzales reviewed this SPPF request. This SPPF request will not be send forward.  SPPF requests do support course development, but not course scheduling.  This request should have included collaboration with others on campus.  We will look into other funding sources to support this request.
    • Veronica Aguilera/Calvin Onedeer Gavin – Technology Updates – EOPS, CARE, CalWORKs, FYRST ($7,598.00) – VP Gonzales reviewed this SPPF request. We will get more clarity around the equipment and software requests and move it forward for further discussion.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

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SPC (12/01/15)

Strategic Planning Council

The following action and discussion took place at the December 1, 2015 meeting of the Strategic Planning Council.  To read these highlights and those from other councils, please go to https://www.palomar.edu/cie/.

ACTION ITEMS/SECOND READING

  • MS (Stockert/Laughlin):  Approval to add an Administrative Association member to the Student Services Planning Council. The motion carried
  • MS (Dryden/Stockert): Approval of Board Policy 5500-Standards of Student Conduct.  The motion carried.
  • MS (Titus/Sourbeer):  Approval of Board Policy 6700-Civic Center and other Facilities.  The motion carried.
  • MS (Sourbeer/Titus):  Approval of Administrative Procedure 3750-Use of Copyrighted Materials.  The motion carried.
  • MS (Titus/Sourbeer):  Approval of Administrative Procedure 5500-Standards of Student Conduct.  The motion carried.
  • MS (Sourbeer/Stockert):  Approval of Administrative Procedure 6700-Other Facilities Use.  The motion carried.
  • MS (Stockert/Larson):  Approval of Policies and Procedures Reference Changes.  The motion carried.
  • MS (Larson/Sourbeer):  Approval of Student Equity Plan 2014-2017.  The motion carried

ACTION ITEMS/FIRST READING

  • The addition of the Director of Enrollment Services to the Budget Committee

INFORMATION/DISCUSSION:

  • Review of SPC timeline for activities in Spring
  • The SPPF request for the Student Union Outdoor Digital Signage Upgrades was reviewed.   Ms. Titus was asked to find out the cost to purchase software that can be integrated with what is used for the Marquee in the front of the campus; if funding is available through other sources; and the cost to install digital signage at other areas of the campus.

MSC (Lienhart/Sourbeer) to table this item until the next meeting pending detail on software, integration and other funding (Titus, Nagtalon, Stockert, Smiley voted nay)

  • Marty Furch reviewed the SPPF request for the Learning Outcomes Assessment Day.  Ron Perez stated that the use of $1500 for food could not come from the general fund.  It was decided that the money for food will be taken out the vending account.  Everyone agreed to continue to fund the request at $7,500.00.

MSC (Sourbeer/Barton) to approve the Learning Outcomes Assessment Day SPPF request at $7,500.00, and use $1,500 from the vending account to purchase food for the event.

  • Laura Gropen discussed the plans, goal, objectives, and challenges of marketing for Palomar College.  She reviewed traditional and new media strategies.
  • SPC members discussed ideas regarding recruitment and community perception.
  • SPC members provided questions they would like answered to Laura Gropen who will write a RFP to hire a consulting firm regarding marketing and outreach.

Additional information and exhibits can be found at the Strategic Planning Website:

http://www.palomar.edu/strategicplanning/SPC.html

SSPC (11/18/15)

Student Services Planning Council

To read these highlights and those from other councils, please go to:

https://www.palomar.edu/cie/

The following action and discussion took place at the November 18, 2015 meeting of the Student Services Planning Council:

MINUTES

  • Approval of Minutes for November 4, 2015:

MSC – (DiMaggio/Cathcart): The minutes for November 4, 2015 were approved and accepted into the record with abstentions from Suzanne Sebring and Lindsay Kretchman.

ACTION ITEMS/FIRST READING:

  • The SPPF request from Sherry Titus for the Student Union Outdoor Digital Signage Upgrades was reviewed.  The Council will discuss this request with their constituent groups and bring any feedback to the SSPC meeting on December 9, 2015.

INFORMATION/DISCUSSION:

  • Discussion continued regarding the SSPC membership having proportional representation.
  • Review of the Student Services PRP’s:
    • Assessment – Dean Stockert and Dr. Magnuson reviewed this PRP.  Updates will be made to this PRP and brought back to SSPC on December 9, 2015.
    • Police Department – Chief DiMaggio reviewed this PRP.

COMMITTEE REPORTS:

  • Registration Committee – Dr. Magnuson reported this committee will meet on November 19, 2015 to finalize the fall 2016 registration cycle which is planned to commence on Thursday, June 2, 2016.
  • The remaining committee reports were tabled.

Additional information can be found at the Student Services Planning Council Website:

http://www2.palomar.edu/pages/sspc/

FASPC (11/12/15)

Finance & Administrative Services Planning Council

The following action and discussion took place at the November 12, 2015 meeting of the Finance & Administrative Services Planning Council:

INFORMATION/DISCUSSION:

  • Minutes from the September 24th meeting were approved.
  • Chris Miller discussed the SPPF requests that are due November 16th. 75% of the FY15-16 SPPF funds will be allocated to fund one or two large institutional-wide initiatives and the remaining 25% to other projects.
  • Connie Moise discussed AP 3720, Computer and Network Use and the need to change some of the language.
  • Chris Miller reported there is a need for a lactation facility on campus for staff and students and Facilities is currently searching for a possible location.
  • Chris Miller reported the new Baseball Field is complete with the grand opening scheduled for their first home opener in January 2016.
  • Chris Miller reported the old Baseball Field will be turned into a temporary parking lot for students due to the loss of parking when the Parking Structure construction starts.

Additional information can be found at the Finance & Administrative Services Planning Council Website:

http://www2.palomar.edu/pages/faspc/

HRSPC (11/3/15)

Human Resource Services Planning Council

The following discussion took place at the November 3rd, 2015 meeting of the Human Resources Services Planning Council:

INFORMATION/DISCUSSION

  • Minutes from the October 6th meeting were approved with two abstentions.
  • Discussion on the Accreditation Self-Evaluation: Recommendation #5 which directs the College to create a Program Review Plan for Human Resource Services that includes the same level of detailed narrative and analyses as other college division programs.
  • Discussion on a new Onboarding Plan that will assimilate new employees to the Palomar College community and provide them with the tools and knowledge they need to become successful at their new job.
  • Discussion on the new model for the Staffing Master Plan.
  • Discussion on Strategic Plan 2016 – Action Plan Year Three and the plan to allocate 75% of FY15-16 SPPF funds to a major project and the remaining 25% to other projects.

Additional information can be found at the Human Resource Services Planning Council Website: http://www2.palomar.edu/pages/hrspc/

SSPC (10/28/15)

The following action and discussion took place at the October 28, 2015 meeting of the Student Services Planning Council:

ACTION ITEMS/FIRST READING:

  • Members were asked to attain feedback from their constituent groups regarding the SSPC membership to include an AA representative; this item will move to second reading and approval at the next SSPC meeting on November 4, 2015

ACTION ITEMS/SECOND READING:

  • MS (Stockert/Kretchman):  A motion was made to approve Veronica Aguilera as the SSPC Faculty Member assigned to the Student Success and Equity Council

INFORMATION/DISCUSSION:

  • Olga Diaz and Michael Large presented the Student Equity Plan and related data
  • Discussion of the SSPC membership will continue at the next SSEC meeting
  • Enrollment Discussions continued regarding retaining students and increasing enrollment
  • Report that Student Services PRP’s are due November 6, 2015
  • Report that SPPF Allocations will be split with 75% of the funding being used for a large institutional project and the remaining 25% for individual applicants to address the strategic plan
  • Report that the Campus Police Committee is looking for a chairperson for this committee
  • Report on staffing updates
  • Report that Palomar College will be joining the M2C3 Consortium

Additional information can be found at the Student Services Planning Council Website:

http://www2.palomar.edu/pages/sspc/

 

IPC (10/14/15)

Instructional Planning Council

The following discussion took place at the October 14, 2015 meeting of the Instructional Planning Council:

INFORMATION/DISCUSSION:

  • PRP forms, process and timeline were discussed and approved. Complete PRP forms will be due to Deans by November 19th and to the VPI prior to the semester break.
  • Discussion regarding the need for a workgroup to evaluate/edit PRP forms/process for 2016-19 – Wendy Nelson and Michael Mufson volunteered to be part of this workgroup at the last meeting. Mark Bealo and Michelle Barton will also join this group. Interim VP Sourbeer will poll department chairs to see if anyone else is interested in participating.
  • Discussion regarding Enrollment and breakout session into small groups to complete SWOT analysis to assist in determining possible strategies to increase enrollment/retention
  • Interim VP Sourbeer reported that Nursing and Fire Academy accreditation reaffirmations are in progress.
  • Michelle Barton reported that SPC is planning to use 75% of SPPF funds toward one or two large strategic goals and allocating 25% of SPPF funds toward smaller projects.
  • Mollie Smith updated the council on the Adult Education Block Grant (AEBG 104) and Career Pathways.

Additional information can be found at the Instructional Planning Council Website:

http://www2.palomar.edu/pages/ipc/

SSPC (10/14/15)

Student Services Planning Council

The following action and discussion took place at the October 14, 2015 meeting of the Student Services Planning Council:

ACTION ITEMS/FIRST READING:

  • Veronica Aguilera agreed to serve as the SSPC Faculty Member assigned to the Student Success and Equity Council

INFORMATION/DISCUSSION:

  • Olga Diaz presented the SSSP plan which is due to the Chancellor’s Office on October 30, 2015
  • Discussion of the SSPC membership structure and appointment of an AA representative to the Council
  • Enrollment Discussions to include retaining students and increasing enrollment
  • Report that PRP’s are due November 6, 2015
  • Report that SPPF Allocations will be split with a majority of the funding being used for large projects and the remaining for individual department needs
  • Report that Commencement was listed incorrectly in the Catalog and will be on May 20, 2016

Additional information can be found at the Student Services Planning Council Website:

http://www2.palomar.edu/pages/sspc/

SPC (10/1/15)

Strategic Planning Council

The following action and discussion took place at the October 1, 2015 meeting of the Strategic Planning Council:

ACTION ITEMS/FIRST READING

  • Benefits Committee membership change
  • Comet Information Exchange
  • Strategic Plan 2016 Year 3 Goals and Objectives
  • Enrollment Task Force
  • 2015-2016 SPPF Allocation

INFORMATION/DISCUSSION:

  • Reminder that SPPF funds need to be spent by the end of the second year or the remainder money will be given to the Councils for their PRPs
  • Review of the 2015-2016 SPC Timeline
  • Review of the 2014-2015 SPC Governance Self-Evaluation
  • Report that ACCJC called a meeting to hear public comments on the Accreditation Task Force’s findings and then discuss it in closed session
  • Report that FASPC began identifying topics to submit for SPPF
  • Report that IPC decided to use the same PRP forms as last year
  • Report that SSPC discussed communication with member’s constituencies and ideas to increase enrollment and recruit/train students
  • Report that CCE signed off on the change to benefit provider
  • Report that the Faculty Senate approved the faculty hiring procedures draft #13
  • The Political Economy Days will be on October 14 and 15

Additional information and exhibits can be found at the Strategic Planning Website:

http://www.palomar.edu/strategicplanning/SPC.html

SPC (09/15/15)

The following action and discussion took place at the September 15, 2015 meeting of the Strategic Planning Council:

INFORMATION/DISCUSSION:

  • The work of the Web Revamp Task Force was summarized
  • Review of a proposed procedure on having media placed on the new Streaming Media Server.  The procedure will be sent to the Policies and Procedures Committee
  • Discussion of a proposed website, Comet Information Exchange (CIE), a one-stop shop where faculty and staff are connected with the summaries of Palomar’s planning council meetings and other Palomar committee meetings
  • Review of the 20156-2016 SPC Timeline
  • Discussion and agreement to form an enrollment task force.  The proposal will come to SPC at its next meeting as a first reading
  • Review of the Strategic Plan 2016 Year 3 goals and objectives.  The finalized goals and objectives will come to SPC at the next meeting as a first reading
  • Discussion of SPPF funds FY 2015-2016, and consensus to concentrate on the enrollment objectives within the Strategic Plan 2016 Year 3.  This item will come to SPC at the next meeting as a first reading
  • Report that IPC reviewed and approved the faculty hiring list
  • Discussion of the FON number for the next fiscal year
  • Announcement that during the Political Economy Days on October 14-15, Ian Ruskin will be giving a one-man show on labor titled From Wharf Rats to Lords of the Docks on October 14 at 2:00 p.m. in the Howard Brubeck Theatre
  • Announcement that the Foundation netted $250,000 at its GALA event

Additional information and exhibits can be found at the Strategic Planning Website:

http://www.palomar.edu/strategicplanning/SPC.html