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HRSPC

HRSPC (9/27/2017)

The following discussion took place at the September 27, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • VPHRS Search

A new VPHRS has been selected and is expected to begin working in mid-October after the October Governing Board meeting.

  • Accreditation Update

Planning Council Involvement:

The Accreditation Steering Committee (ASC) has been meeting and discussing different ways to include Planning Councils in the accreditation process.  One idea is the ASC could delegate work to the Planning Councils so they’re more involved in the process.

Recommendations Relevant to HRS:

  • Improve and expand Title IX, VAWA/SaVE Training Programs for all District employees.
  • Develop a Professional Development Plan.

 

  •  Reclassification Activities Update:

The classification study for the Classified unit (350 individual positions) began in 2013, was completed, and then implemented in early 2017.  There were 25 classified employees who submitted requests for reclassification per the process outlined in Article 10 of the Agreement between the District and the CCE.  There is another smaller group of 12 employees whose positions, which were reevaluated during the classification study, are being reviewed for possible reclassification under Article 10.  Reward Strategy Group (RSG) will soon be conducting a full scale study for all AA and CAST positions, including Deans & VP’s.

  • New Semester EEO Reminders:

In accordance with Title 5 regulations, information regarding EEO policies and procedures is provided to all employees via email each semester.  HR handles all complaints of unlawful discrimination, including sexual harassment and sexual violence.  Palomar employees are responsible for reporting any complaints or allegations to the HR office.  Basic information and instructions on how to file a complaint are available by following the link on the front page of the Palomar College website titled, Title IX and the Campus SaVE Act.

 Other

Cornerstone:

New learning management software, Cornerstone, was rolled out for professional development at the beginning of the Fall semester; HR is considering utilizing the software for the purpose of training/onboarding new faculty and staff.

Open Enrollment:

In October 2017, all employees will have the opportunity to make changes to their health benefits and flexible spending accounts.  All changes will become effective January 1st, 2018.

North & South Centers:

Staffing needs are being discussed for the new North Center in Fallbrook and South Center in Rancho Bernardo.  These new Centers, expected to open Summer 2018, will generate FTES for the District.

          

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

http://www2.palomar.edu/pages/hrspc/

SSPC (4/26/17)

The following discussion took place at the April 26, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Update on Student Services District BP/AP – Dean Stockert reported that the following Student Services Administrative Procedure was sent to the SSPC for feedback. There were no suggested edits from the Council.  This AP will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.  This concludes the complete review of the Student Services BP/AP’s for this review cycle.
    • AP 5520 – Student Discipline Procedures
  • North Center Equipment and Staffing – Dean Stockert reported the Student Services management team is in the process of creating initial staffing, furniture, fixtures and equipment (FFE) estimates for each area that will be represented at this site. There have been recent architectural, building and planning changes that indicate we will now have double the amount of space then what we previously had available.  Portables will be in place to ensure the opening in the summer of 2018.  The college plans to advertise for the North and South Center positions in the fall of 2017.
  • South Center Equipment and Staffing – Dean Stockert reported that we are in the process of creating initial staffing, furniture, fixtures and equipment (FFE) estimates for each Student Services area that will be represented at this site. The college is planning for the opening to occur in the summer of 2018.  The college plans to advertise for the North and South Center positions in the fall of 2017.
  • Career Center Director – Patrick O’Brien reviewed this item from the last SSPC meeting on April 12, 2017. The Counseling department proposed changing this position to a full-time Educational Administrator.  This change was listed as an action item on the Counseling department’s agenda at the March 22, 2017 meeting and the motion passed.  The Council was asked to take this information to their constituent groups and bring feedback to this meeting.  There was no feedback from constituent groups.  Dean Stockert reported we are in the process of looking at best practices in the region around this model and this Educational Administrator would report to the Dean of Counseling.

COMMITTEE REPORTS

  • Behavioral Health & Campus Wellness Committee – Dean Stockert reported that they are planning to hold campus-wide trainings on reporting roles, policies and procedures to support Behavioral Health on campus. He also reported that Apolinar Mariscal, Adjunct Math Instructor is working on updating the Behavioral Health and Campus Wellness website.  Lori Meyers reported that they are working on launching a peer educator program beginning in the spring of 2018.  The peer educators will hold 30-40 presentations each semester on depression coping strategies, suicide prevention and stress management.  The peer educators will be trained in the fall of 2017 to prepare for the spring 2018 launch.
  • Registration Committee – Jamie Moss reported that the committee is working on creating a 2-year planning cycle.

OTHER BUSINESS

  • Dean Stockert reported on the following hiring updates:
    • A DRC Director has been selected, pending Governing Board approval on May 9, 2017.
    • John Lewis, our new Business Systems Analyst in Enrollment Services began his full time employment on April 12, 2017.
    • A second Business Systems Analyst in SSSP has been selected, pending Governing Board approval on May 9, 2017.
    • The search committee for the Foundation Executive Director is in the process of selecting candidates to interview.
    • The search committee for the Chief of Police is in the process of selecting candidates to interview.
    • The search committee for the Director of Student Health Centers is in the process of selecting candidates to interview.
    • The search committee for the Student Affairs Supervisor is in the process of selecting candidates to interview.
    • The search committee for the Associate Dean for Strong Workforce is in the process of selecting a candidate.
    • Kathy Kailikole, Ed.D. has been selected as the permanent Dean of Mathematics and the Natural and Health Sciences. Her effective date will be July 1, 2017.
    • The VPHRS position will be posted soon.
  • Jamie Moss reported that students will be able to view the 2017-18 BOGW eligibility this week.  Information regarding their eServices To-Do list for the 2017-18 academic year will be available within the next two weeks.
  • Dean Stockert reported that we will be hiring a consultant with SSSP funds to assist us with implementing Degree Audit.
  • Dean Stockert reported that we will be holding Maverick training to teach staff members how to better use our PeopleSoft tools. The training will initially be made available for 20 people.  This training will assist us in using PeopleSoft the way it was intended and help to weed out much of the customization we have created.
  • Dean Stockert reported that the Student Success and Equity Council is reviewing how funds are being distributed. We are integrating BSI/SSSP/NCSSSP/SE per direction from the Chancellor’s Office.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SSPC (3/22/17)

The following discussion took place at the March 22, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Need Member from SSPC to Serve on SSEC – VP Gonzales advised the Council that there is a position available on SSEC for a faculty member from SSPC. There were no volunteers at this time.  We will revisit this item in the fall 2017 semester.
  • Review 2016-17 PRP’s – VP Gonzales advised we need to have a more consistent approach with our SAO’s and to also find ways to ensure our data collection is cleaner across the board. We will identify who our SAO Coordinator is and reach out to that person to guide us through the process.
    • Counseling – Non-Instructional – Patrick O’Brien reviewed this PRP.
    • EOPS/CARE and CalWORKs – Brian Stockert reviewed this PRP.
    • Transfer Center – Elvia Nunez reviewed this PRP.
  • Update on Student Services BP/AP – VP Gonzales reported that the following Student Services BP’s and AP’s were sent to the Council for feedback. There were no suggested edits from the Council.  They will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.  Item 3c will be tabled until the next meeting on April 12, 2017 as our new Director of Financial Aid, Adrianne Lee is making edits to this AP.
    • AP 5015 – Residence Determination
    • AP 5070 – Attendance
    • AP 5130 – Financial Aid, Veterans’ & Scholarship Services – Tabled.
    • AP 5300 – Student Equity
  • IEPI Visit on 3/17/17 – VP Gonzales reported on the IEPI visit took place on March 17, 2017. The visiting team gave us a lot of positive and complimentary feedback.  They will make recommendations at their next visit in April 2017 and will return again in fall of 2018.   They focused on the following items:
    • Enrollment Management – Current processes and suggestions for improvement
    • Human Resources – Hiring process, hiring committees, time management, etc.
    • Communications – Shared governance and communications reaching all constituent groups
  • North Center Update – VP Gonzales reported that the land at the North Center has been graded. The Center will include temporary mobile buildings while the permanent buildings are being constructed.  We will be offering General Education classes, Biological Sciences and possibly Public Safety classes beginning in the fall of 2018.
  • South Center Update -VP Gonzales reported that the South Center is currently being remodeled. The Groundbreaking took place on March 3, 2017.  We will be offering classes starting in the fall of 2018.  We will be offering General Education classes, Technology classes and CTE classes.  Staffing is currently being discussed at the VP Student Services Cabinet.  A PowerPoint of both the North and South Centers will be sent out to the SSPC.
  • Student Health Centers:
    • New Behavioral Health Counselor – Mariana Guzman
    • Outreach Activities – Judy Harris and Dr. Jean Cook will be discussing Mental Health resources on campus at Classified Speaks on March 23, 2017. This information will also be discussed at Classified Staff Development Day on March 28, 2017.
    • Planned Parenthood Event – This will be held on April 5, 2017 from 10:00 a.m. – 3:00 p.m. in Student Quad.

OTHER BUSINESS

  • VP Gonzales reported that there is a regional initiative to offer services to formerly incarcerated students. We will be identifying a liaison to lead this effort.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SPC (4/27/16)

Strategic Planning Council

The following action and discussion took place at the April 27, 2016 meeting of the Strategic Planning Council.

 

DISCUSSION OF THE SOUTH CENTER:

  • Review of the history of the Master Plan 2022
  • Discussion of how the South Center site was chosen and the physical layout
  • Review of enrollment flow from 2000-01 through 2014-15 in the Palomar District
  • Discussion of the academic programs that have the potential to do well at the South Center
  • Review of the drawings of the building floor plans and what may be offered on each of the four floors
  • Review of the Environmental Impact Report (EIR)
  • Review of scenarios run to show potential revenue and expenditures for a small center, medium center and large center.  In all the scenarios, the South Center would have a positive ending balance
  • Review of staffing needs for the South Center
  • Discussion of the potential benefits of establishing a South Center in our District
  • Discussion of the importance of hiring a permanent South Center Director
  • Discussion of ideas and concerns of SPC members for the South Center
  • After discussion, there was consensus with SPC members to move forward with the South Center

Additional information and exhibits can be found at the Strategic Planning Website:

http://www2.palomar.edu/pages/spc/

Chairs & Directors (5/6/16)

Interim Vice President for Instruction Dan Sourbeer called the meeting to order at 1:09 p.m.

  • Interim VP Sourbeer discussed enrollment management. Historically, summer enrollment is an indicator of fall enrollment. At this time, summer enrollment is down, but enrollment continues and the hope is these numbers will increase.
  • New announcements included the hiring of a new CTE Dean who will begin on July 1st, Margie Fritch. In addition, a marketing firm is being selected who will work with faculty and staff to redefine Palomar and make sure the community knows what we have to offer.
  • Strategic Planning Committee (SPC) had a presentation on the South Center and voted unanimously to move forward. The Board will be discussing the South Center at an upcoming Board workshop.
  • A lot of collaboration is occurring between Palomar and its K-12 districts. Discussions and activities including dual enrollment, CSU remediation, cohort groups for summer classes, and noncredit opportunities through the Adult Education Block Grant are underway.
  • Interim VP Sourbeer informed the group that the IPC approved the subcommittee recommended top 20 positions to hire for 2017-18. It is possible that hiring will not occur next year, as our numbers are down and significant hiring is taking place this year.
  • Interim VP Sourbeer indicated that IPC is working on approval of PRP funding allocations. The goal is to allocate lottery funds at the beginning of each fiscal year for regular operating expenses. The remainder of lottery funds and block grant funds will be allocated for one time or short term uses at the end of the fiscal year. Those funds will be available July 1st of the next fiscal year and must be used within that year.
  • Interim VP Sourbeer discussed the need for increased money for conference/travel. He is working with the Foundation to secure an allocation. This might be coordinated through Professional Development. He asked those present if getting a more significant allocation every four (4) years or so would be a better option than having a smaller amount available. The consensus was this would preferred. Rand Green mentioned that travel for professional development and travel for training (updating of certifications, etc.) should be viewed differently.
  • Interim VP Sourbeer discussed topics from a recent CIO conference which included regionalization of funding, including AEBG and some of the CTE initiatives. In addition 25 recommendations from the Taskforce on Workforce were discussed. Strategic planning in regard to these recommendations will take place over the summer.
  • Interim President Gonzales, Interim VP Sourbeer, and Acting VP Stockert visited Arizona State University last week to tour the campus and learn about transfer opportunities for Palomar students.
  • Work on the accreditation recommendations continues and will be finalized over the summer.
  • The Policies & Procedures committee will be addressing the free speech policies and procedures at 9:00 am in Room H-306 on May 13th. BP 3900 & AP 3900 are attached for your review.
  • Dean Kahn introduced the Instructional Showcase Advertising Team, including Chris Norcross, Melinda Finn, Kelly Helming and Abby Algarin. This team has been working on a tool for our website that has been developed to showcase programs and activities occurring at Palomar. Events can be share through various social media and flyers can be automatically generated using this tool as well.
  • Dean Sivert, Debra Avila, and Chris Norcross discussed a tool called the SkillShop Site Calendar that is being developed to be a one-stop destination for students to see what workshops are available to assist them in meeting their educational needs. The calendar is color coded and can be filtered by category and/or campus locations to see what SkillShops are being offered.
  • Chris Norcross demonstrated how to use the new Open Class Search Tool, which has been launched and allows filtering of open classes to find a course needed by the individual student, depending on their educational goal.
  • Dean Sivert mentioned that the look of e-services is changing. She asked that Directors and Department Chairs inform their faculty.
  • Dean Sivert also discussed the progress of the creation of a part-time faculty pool and the steps to be used when utilizing this resource, which she hopes to see up and running this summer. We will continue to streamline the process collectively.
  • Marty Furch and Wendy Nelson discussed work of the Learning Outcomes Council and GE-ILO assessments. They also discussed the job of the SLO facilitator and offered recommendations as to how this position should be structured/filled in the future.
  • Interim Dean Kailikole gave an update on the status of the HSI STEM Proposal. We will not know until June or July if the college will be receiving funding. Interim Dean Kailikole, Interim Dean Blanchard and Dean Kahn and working on another STEM grant. Information will be presented to the Faculty Senate on May 16th.
  • Interim Director Harris explained to faculty that they do not issue medical excuses to students and ask that faculty not send them to the Health Center for this reason.

The meeting adjourned at 2:53 p.m.

FASPC (04/14/16)

Finance & Administrative Services Planning Council

 

The following action and discussion took place at the April 14, 2016 meeting of the Finance & Administrative Services Planning Council:

MINUTES:

  • MS (Miller/Coniglio): The minutes from the March 10th meeting were approved with an abstention from Jose Fernandez and Connie Moise.

INFORMATION/DISCUSSION:

  • VP Perez reviewed the draft of AP 3570 – Smoking and/or Other Tobacco Use. There were no comments or suggestions from the members.
  • VP Perez reported due to the compressed calendar for the fall 2016 semester, the starting and ending times of classes will be shifting. Our meeting time will change from 2-3:30PM to 2:45-4PM to accommodate our faculty members.
  • VP Perez reported the members for the Presidential Search Committee were approved with Governing Board Secretary, Nancy C. Chadwick serving as the committee chair. A tentative start date for the new President is August 2016.
  • VP Perez reported there will be a special SPC meeting on April 27, 2016 from 3:30-5 PM to discuss the South Education Center and encourages anyone interested to attend.
  • VP Perez reported the Budget Committee will be making recommendations to SPC on budget reduction ideas while the District is in stability funding.
  • Connie Moise reported a taskforce was created to review mobile apps for the District. They reviewed 3 companies and will be presenting their findings at the next SPC meeting on April 19, 2016.

Additional information can be found at the Finance & Administrative Services Planning Council Website: http://www2.palomar.edu/pages/faspc/

 

SPC (03/01/16)

Strategic Planning Council

The following action and discussion took place at the March 1, 2016 meeting of the Strategic Planning Council.

ACTION ITEMS/SECOND READING

  • MS (Sourbeer/Stockert): Approval to revise the meeting dates for the Accreditation Steering Committee.  Motion carried

INFORMATION/DISCUSSION:

  • Discussion on the College’s Mission, Vision, and Values.  There was consensus that there was no need to revise them at this time
  • Discussion on the potential plans for the South Center
  • Update on the ACCJC Annual Report

Additional information and exhibits can be found at the Strategic Planning Website:

http://www2.palomar.edu/pages/spc/

 

SPC (02/02/16)

Strategic Planning Council

The following action and discussion took place at the February 2, 2016 meeting of the Strategic Planning Council.

ACTION ITEMS/SECOND READING

  • MS (Dryden/Stockert):  Approval to add the Director of Enrollment Services to the Budget Committee.  The motion carried

ACTION ITEMS/FIRST READING

  • New Compressed Academic Calendar 2016-2017
  • Holiday Schedule 2016-2017
  • Winter Holiday Schedule 2016-2017; 2017-18; 2018-2019

INFORMATION/DISCUSSION:

  • Discussion on the five areas of focus for the semester: stabilization of enrollments; fiscal planning to ensure a balanced budget; filling critical vacancies; strengthening of outreach and retention efforts; and strengthening our messaging to our community
  • Dan Sourbeer reviewed how enrollment is calculated, the current enrollment numbers, and potential enrollment for 2016-17.  He discussed the challenges and opportunities to increase enrollment
  • Michelle Barton presented an enrollment flow study, showing where District students are attending community college in San Diego County, and where Palomar College students come from.
  • Ron Perez reported on the Governor’s proposed budget.
  • Ron Perez reported that Palomar College is in stability funding and lead a discussion on its impact to the District.
  • The Student Union Outdoor Digital Signage SPPF request was approved in the amount of $29,000 to $32,000.  The signage will be purchased after a recommendation on district-wide signage is made by the new architects.
  • ACCJC is looking for additional evaluators; contact the Accreditation Office if interested.

Additional information and exhibits can be found at the Strategic Planning Website:

http://www2.palomar.edu/pages/spc/

Chairs & Directors (12/4/15)

Chairs & Directors

Interim Vice President for Instruction Dan Sourbeer called the meeting to order at 1:07 p.m.

• Dean Jack Kahn followed up on the Follett Discover presentation given by Najib Manea at the last meeting. He answered questions indicating 1) current data will be integrated into the new system – you will not have to start over, and 2) there is flexibility with participation and those who do not wish to use Blackboard may continue to handle their adoptions via phone or email. Given this flexibility, the decision was made to move forward with the integration of Follett Discover Adopt & Access.

• Dean Brian Stockert introduced the college’s new Articulation Officer, Benjamin Mudgett. He also indicated a new DRC Director will be starting after the January Board Meeting.

• Interim VP Sourbeer opened a discussion of the failed Presidential search, indicating the process would be starting over in the spring.

• Interim VP Sourbeer then outlined how he expected the district to move forward in a number of areas this spring. Some of the gaps in Administration will be filled. The Governing Board will be asked to approve Dr. Kathleen Kailikole as Interim Dean for MNHS at its January 12th meeting. The District is currently advertising for the Dean, CTEE and may go out for the Dean, AMBCS position later this spring. Mollie Smith has taken a Dean’s position in Long Beach City College. In her absence, Barbara Blanchard will be the lead administrator for the Adult Education Block Grant. The possibility of reorganizing the college will also be considered. VP Sourbeer also addressed the South Center. A new parking study is being conducted as part of the Environmental Impact Report (EIR), and this addition to the EIR will likely delay opening the South Center to spring 2018. The district will likely identify a Director for the South Center relatively soon to coordinate all the details of the opening, and get out into the community to form relationships and determine needs for scheduling purposes.

• Spring Enrollment is currently down. Outreach and marketing strategies are needed to increase enrollment. Relationships with the high schools are being formed as are relationships with the business community in order to strengthen pathways. The benefit of internship relationships was also discussed.

• There is a PRP workgroup that will be active in early spring to look at the process. Interim VP Sourbeer requested that chairs make notes as they are working on filling out the forms this year in order to provide feedback to the workgroup.

• Interim VP Sourbeer updated the group on the progress with the Accreditation recommendations.

• Construction for the STEM Center will begin over the break and will, hopefully, be completed by March.

• The district is expanding its international relationships. Representatives from CSUSM introduced the administration to individuals with ties to universities in China. They are interested in developing “2 + 1” programs (2 years in China, 1 year at Palomar) in Child Development, Kinesiology, and Drafting Technology, with the possibility of expanding to other programs in the future. A similar relationship may also develop with universities in Korea.

• Interim VP Sourbeer discussed the need to publicize the fall 2016 compressed calendar and new schedule in the spring to make sure students are the community are aware of the upcoming changes.

The meeting adjourned at 2:08 p.m.

Next Meeting
February 5, 2016

IPC (10/28/15)

The following discussion took place at the October 28, 2015 meeting of the Instructional Planning Council:

INFORMATION/DISCUSSION:

  • Minutes from the September 23rd and October 14th meeting were approved.
  • Dean Kahn reviewed the SWOT Analysis results and the IPC goals established through this process. Dean Sivert proposed the addition of one more goal. The council approved the goals with the addition by Dean Sivert.
  • Dean Kahn lead a discussion regarding Enrollment as the council reviewed the summary results of the Enrollment SWOT Analysis and the Top 10 Programs to Promote exercises conducted at the last meeting. The members discussed the possibility of having a team of faculty work with Interim VP Sourbeer to help address some of the Enrollment issues.
  • Dean Kahn announced there would be a South Center Community Forum tonight, October 28th, at Mount Carmel High School Gymnasium, as part of the EIR process.
  • Mollie Smith updated the council on the Adult Education Block Grant (AEBG 104) and Career Pathways.
  • Dean Sivert demonstrated how to access the Comet Information Exchange (CIE).  This is a web-based blog which has been designed to be a one-stop shop for Palomar information. Rather than receiving email highlights from all the different meetings, all highlights would be posted on this website, with links to the complete minutes. An additional benefit of this format is that “TAGS” are located on the left side of the home screen. The larger the word, the more posts regarding that subject. You can click on the tag and it will bring up all the related conversations. The site can be accessed at http://www.palomar.edu/cie. Dean Sivert encouraged the council to get the word out regarding this resource.
  • The Council would like to propose more interconnection between councils. This would be the idea of the CIE, but in a face-to-face format.

Additional information can be found at the Instructional Planning Council Website:

http://www2.palomar.edu/pages/ipc/.