Palomar College Learning For Success

Comet Information Exchange (CIE)

Connecting Committees and Councils through Communication


Tag: SLOs

IPC (2/08/17)

The following discussion took place at the February 8, 2017 meeting of the Instructional Planning Council:


  • Interim VP Sourbeer welcomed the group and asked for announcements. There were none.
  • Interim VP Sourbeer asked for comments from constituencies and there were none.
  • MSC Mufson/Ordille to approve the minutes of the November 9, 2016 meeting by unanimous vote with one abstention.
  • Interim VP Sourbeer asked the group for input on the new, dynamic Annual PRP Form. There were no suggested changes. Michael Mufson moved to approve the form, Pete Ordille seconded the motion and it was approved unanimously.
  • Interim VP Sourbeer reviewed the new, dynamic Resource Allocation Form and Kathy Kailikole motioned to move this item to action. The motion was seconded by Michael Mufson and approved unanimously. Glyn Bongolan motioned to approve the form, which was seconded by Pete Ordille and approved unanimously.
  • Interim VP Sourbeer reviewed the Faculty Rationale Form. This form is now in the new, dynamic format, but there were no significant changes to the content. Pete Ordille motioned to move the form to action, which was seconded by Marlene Forney and approved unanimously. The group asked that a minor edit be made to the form instructions and Pete Ordille motioned to approve the form with the edit. Michael Mufson seconded the motion and it was approved unanimously.
  • Interim VP Sourbeer indicated the forms would be vetted through Faculty Senate and all forms will be due on March 17th, but later realized the due date will be March 24th.
  • The comprehensive form, which was already approved by Faculty Senate, will go out on Friday to Department Chairs. The other forms will go out once approved by Faculty Senate.
  • Standing Reports/Updates
    • Accreditation: Interim VP Sourbeer announced that the college received formal notification that we will continue as an accredited body as a result of the follow-up report. Michelle Barton has transitioned into the role of Accreditation Liaison Officer and is working on substantive change reports for the North and South Centers. The College will then begin working on the midterm report, in which the College will address recommendations for institutional effectiveness. The Curriculum Committee has addressed one recommendation by approving placement of SLOS on the CORs and is currently discussing placing the minimum qualifications within the CORs.
    • Enrollment: Interim VP Sourbeer reported that spring enrollment is up 1-2% when considering winter intersession. It is projected we should reach between 18,200-18,300 FTES this year, but the College target is 19,567. We do have a healthy surplus, but Interim VP Sourbeer reinforced the need to continue to grow efficiently and eliminate the deficit as we do so. The Enrollment Task Force will also be meeting to come up with more suggestions to grow enrollment. Another strategy for growth is dual/concurrent enrollment for which Dean Hussain will be taking the lead on the Instruction side, and Glyn Bongolan will take the lead for Student Services.
    • SSEC: The first meeting of the semester will be this Friday, February 10th.
    • LOC: Hope Farquharson and Susan Miller are coordinating SLOs this semester as Wendy Nelson is on sabbatical. The first LOC meeting of the semester will be this Thursday, February 9th. Michael Mufson mentioned that the Education, Knowledge & Culture subgroup, which came out of the Cultural Competency GE Learning Outcome this past summer, is hosting four workshops this semester on Cultural Intelligence. Three of these will be led by Freddy Avalos, the diversity coordinator from CSSM. The first workshop, on how we support undocumented students, will be held this Friday from 11-1 in MD-105. Information on these events can be found on the PD website:
    • SPC: Interim VP Sourbeer had no report on SPC but did discuss Policy & Procedure actions that will be headed to SPC.
    • CTEE: Suzanne Sebring reported that the work with the Adult Education Block Grant (AEBG) continues to progress through our regional consortium, the Education to Career Network (ETCN). The consortium is applying for WIOA funding, which will increase financial support for Basic Skills and ESL programs. There is a requirement that comes with this additional funding which involves using the CASAS pre/post assessments to measure progress. However, the state has made the decision to align reporting requirements with federal Workforce Innovation and Opportunity Act (WIOA) data elements for several initiatives including AEBG and Strong Workforce. This is a positive effort to make reporting and analysis easier in the long run, but it does involve work on the front end. She further reported that Barbara Blanchard is applying for a Pre-Apprenticeship Grant for the college. The goal of this grant is to provide more qualified applicants to the apprenticeship program pools so more will successfully complete the program; to recruit underrepresented populations into Apprenticeship; and to increase the graduation rate from our program to meet current industry needs of the region.  The project will be to develop noncredit pre-apprenticeship programs in conjunction with our three apprentice training sites to prepare students for our 7 (8th program – Intelligent Transportation Systems – is currently going through the curriculum process) apprenticeship programs. If successful, the grant will help to kick-start this project, but the plan is to proceed regardless of the grant outcome.
    • BSI: No report
  •  Announcements/Other
    • None.

Full meeting minutes, once approved, can be found at the Instructional Planning Council Website:

Chairs & Directors (12/2/16)

The following discussion took place at the December 2, 2016 Chairs & Directors Meeting:

  • Jenny Fererro encouraged faculty to look more critically at CORs in the initial steps of the approval process in order to increase the efficiency of the process and suggested that faculty originators have an additional set of eyes review CORs for errors/edits prior to being pushed through to the next step. She also provided a handout that explains how faculty can determine which courses are in need of review.
  • Interim VP Sourbeer stated that the College will be adding SLOs to CORs, reminding faculty to make sure there is a relationship between content, objectives, and SLOs.
  • Ryan Williams gave a presentation which included:
    • services and programs available to Camp Pendleton students,
    • layout of classrooms on base,
    • equipment and technology available to faculty and students,
    • reserve textbook availability at the base library,
    • bookstore delivery services, and
    • challenges to, and requirements for, getting on base as a student or faculty members.
  • Ryan also encouraged faculty to participate in the Military Ally workshop, which is offered every Fall.
  • April Cunningham and Kelly Falcone discussed their work on the Zero Textbook Cost (ZTC) Grant in support of faculty who want to find an alternative to high cost textbooks. The grant is due on December 12th and a proposal is going to Senate on Monday, December 5th. Goals of the grant would be to:
    • raise awareness of ZTC options,
    • identify course sections with zero textbook costs, and
    • create potential programs that would not require textbooks for program completion.
  • Kelly Falcone announced the Palomar Leadership Exploration and Development (LEaD) Academy and stated that 23 applications have already been received and there is a balanced representation from all groups.
  • Dean Kahn reminded the group that a Distance Education Taskforce was created at the beginning of the semester to talk about challenges and barriers to the expansion of distance education. He then presented possible solutions identified by the task force.
  • Interim VP Sourbeer reported that Suzanne Sebring has nearly completed the new PRP form and that a timeline will now be created. This spring 1/3 of the departments will receive the comprehensive form and the other 2/3 will receive the follow-up form. Trainings on how to properly fill out the form will be offered during the winter break for faculty who are available.
  • Interim VP Sourbeer stated that work on the Fall schedule is ongoing. He reported that there will an increase focus on efficiency in order to meet the WSCH/FTEF goal.
  • Interim VP Sourbeer will email a form to the group, outlining the guidelines for non-credit courses.
  • Interim VP Sourbeer reported that Dr. Blake would like to create a food pantry for students and took a poll to determine if faculty would be in favor of converting the staff lounge in the student union into a food pantry. The group was supportive of the idea and encouraged Interim VP Sourbeer to poll staff as well and to provide an alternative option for part-time faculty who use that room.
  • Shayla Sivert encouraged all to contribute to the food and toy drive at the Dean’s happy hour at Cocina Del Charro on December 8th.
  • Interim VP Sourbeer reminded everyone that there is no longer a final exam schedule.
  • Interim VP Sourbeer asked that faculty be mindful of materials fees, as they tend to be growing and reminded faculty to invite students to continue their education into the Spring semester.
  • Jay Schultz announced that glass and ceramic sales are currently underway.
  • Patrick O’Brien announced that the counseling department will be fully staffed in January.
  • Tammy Weintraub announced that the library will be staffed during the intersession.

Chairs & Directors (9/2/16)

The first Chairs & Directors meeting of the semester took place on September 2, 2016. Interim Vice President for Instruction Dan Sourbeer called the meeting to order at 1:05 p.m.

  • Dean Sivert introduced Monique Dumbrique and Christine Winterle from Human Resource Services. Together they gave a presentation regarding draft policies and procedures created regarding the establishment of an unassigned part-time faculty pool. This will provide a way for departments to have a pool of vetted part-time faculty ready to assign to last minute openings or substitute positions. Dean Sivert asked those present to review the proposed process and send feedback to her no later than noon on September 9th.
  • Wendy Nelson discussed Student Learning Outcomes, asking chairs to enter any new or changed SLOs into TracDat as links on the website will soon be updated. Next, she discussed how SLO facilitators are designated, indicating that department chairs are ultimately responsible for ensuring the work of the SLO facilitator is complete, though they are able to appoint a designee if necessary.
  • Wendy Nelson invited everyone to a Professional Development Day mini-conference that will be held on Friday, October 7th from 8:00 am-4:15 pm in the Student Union, led by Tom Angelo.
  • Interim VP Sourbeer gave an overview regarding enrollment and related topics. He first explained the factors that contribute to how the college is funded. He further noted the college is in the second year of stability funding (a 3-year process), and our baseline funding we re-bench at the end of FY 17-18.
  • Next, Interim VP Sourbeer discussed how everyone is part of the team when it comes to enrollment management. He shared that enrollment has declined due to several factors including improved economy, loss of community involvement, changes in repeatability, etc. He emphasized the importance of scheduling to serve our students and community. Growth can be achieved through many avenues, including dual enrollment, concurrent enrollment, targeted classes/programs for the military, distance education, and creation/expansion of programs and opportunities with Career Technical and Extended Education (CTEE). The South Center will also offer growth to the District, but not in time to impact the re-benching of our baseline funding. Therefore, the other opportunities for growth need to be addressed immediately as we determine the needs of our community.
  • Interim VP Sourbeer outlined the structure of the newly revised Program Review and Planning process, which will be brought to Instructional Planning Council (IPC) for consideration soon. The new format has one third of the programs going through an in-depth Y1 process at a time, followed by a shorter Y2 and Y3 follow up. More information will be forthcoming.
  • Interim VP Sourbeer briefly discussed the Faculty Obligation Number (FON).  Because our enrollment numbers are down, it is unlikely the college will be hiring faculty from the general fund this year, unless required for program accreditation purposes.
  • Interim VP Sourbeer encouraged everyone to use the Comet Information Exchange (CIE) as a central location for learning about the conversations occurring on campus. This site houses meeting summaries and allows members of the campus community to communicate with their constituency representatives in order to contribute to these discussions.
  • Finally, Interim VP Sourbeer recognized all the work that VP Adrian Gonzales had done last year as Interim President and also commended the Deans on their efforts.

The meeting adjourned at 2:30 p.m.

IPC (2/10/16)

The following discussion took place at the February 10, 2016 meeting of the Instructional Planning Council:


  • Michael Mufson reminded the council of the Campus Engagement through the Arts project this semester on the topic of The Refugee Crisis. You can go check it out at Palomar Coffee Talks: If faculty has any way they would like to participate, please sign up at this site.
  • Interim VP Sourbeer discussed the PRP process with the council asking if they wished to follow the same process that was used last year or make revisions. Following discussion, the council decided to follow the same process.
  • Interim VP Sourbeer discussed enrollment stabilization and related topics including what it means to enter stability funding and how the new compressed calendar will effect FTES calculations. Many ideas for increasing FTES are being investigated including building relationships with K-12 feeder schools and looking into programs such as dual enrollment, community education and increasing Career Technical Education.
  • Wendy Nelson gave an update on SLOAC indicating there is a new reporting process for SLO facilitators. In addition, LOC is assessing digital literacy this semester as one of their institutional learning outcomes.
  • Interim VP Sourbeer indicated a request for proposal (RFP) has or will be going out soon for a marketing firm to assist the district with identity and marketing.
  • Interim Dean for Math and the Natural Health Sciences, Kathryn Kailikole, was introduced to the council members.

Additional information can be found at the Instructional Planning Council Website: