Palomar College Learning For Success

Comet Information Exchange (CIE)

Connecting Committees and Councils through Communication


Tag: scheduling

IPC (10/25/17)

The following discussion and action took place at the October 25, 2017 meeting of the Instructional Planning Council:

Dean Sivert called the meeting to order at 2:31 p.m.

  • Announcements:
    • NOHE Notice – Dean Sivert reported we are requesting that people receive approval from Instructional Services for NOHE’s prior to the work being completed.
    • Instructional printing changes – Fiscal Services sent out a memo to all Deans regarding a new account number for direct instruction costs related to printing. The Memo should be shared with all Divisions and Departments and will also be forwarded to IPC.
  • Comments from Constituencies – Acting Dean Justin Smiley reported that the Theater of the Absurd’s Rhinoceros opens on December 1, 2017.
  • First Reading – Integrated Draft for Review – Olga Diaz presented a draft of the BSI/SSSP/NCSSSP/SE plan. The funding allocation is currently pending and the new date that the plan is due to the Chancellor’s Office is on 1/31/18.  Olga asked that the Council review the draft and send her any feedback prior to the Second Reading.  The Second Reading will come to IPC on December 13, 2017.  The link to this living document will be sent out to the Council. 
  • First Reading – Career Education Committee (Formerly Perkins Planning and Advisory Committee) (IV.A.2) – Associate Dean Nichol Roe reviewed the suggested additional Governance Structure form for adding the Career Education Committee that would report to IPC.  The following recommendations were made:
    • All faculty to be appointed by Faculty Senate
    • Specify the “Representative, Special Populations”
    • Add ASG representative
    • Change “Informational” to “Information” Services Director (or designee)
    • Change all titles under members to reflect the official titles for the college
    • Change title on first line under Role from Instructional Services Office to Instructional Services
  • South Education Center Substantive Change Accreditation Draft – Dean Sivert reported that this draft is in its final stages. It will be going to the Accreditation Steering Committee on Friday, October 27, 2017 and then to SPC on Tuesday, November 7, 2017.
  • Waitlists Workgroup – Update – Barb Kelber reported that the workgroup met with and received input from students who were pleased that we are working on updating our waitlist process.
  • PRP (I.B.5) (I.B.9)
    • Department – Dean Sivert reported that each department may produce a department PRP, but are not required to.
  • Auditing a Course – Update (Seth San Juan) (II.A.1) – Seth San Juan reported that this was discussed at Senate a couple of weeks ago and their recommendation was that having a student audit a class is up to the discretion of the instructors.
  • Scheduling Tool and Process – Dean Sivert reported that the Summer 2018 scheduling tool development and process team included members from IRP (Michelle Barton and David Vazquez), Counseling (P.J. DeMaris), Evaluations (Rick Herren), Education Centers (Tom Medel and Ryan Williams), Instructional Deans and the VPI. The schedule planning tool provides us with information regarding fill rates from last summer.
  • FON – Faculty Hiring (III.A.7)
    • Process to hire outside faculty – Dean Sivert asked for discussion around what our process is for hiring part-time or full-time faculty to teach in a program that does not yet exist, such as Culinary. Barb Kelber reported there is language in BP 7120 and AP 7120 around faculty hiring stating that it originates from a department.
  • Certificates Workgroup (I.A.3) – Richard Loucks reported that the workgroup met a week and a half ago. They received a report with information about our certificates and programs over the last three years from IRP.  They are continuing to do more research and will bring more feedback to the next IPC meeting on November 8, 2017.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:

Chairs and Directors (11/6/15)

In Interim Vice President for Instruction Dan Sourbeer’s absence, Dean Shayla Sivert called the meeting to order at 1:08 p.m.

  • Interim President Adrian Gonzales discussed what Executive Leadership has been working on this fall, including discussion about what’s hurting Palomar as a college and addressing financial issues. He then opened the floor for questions and concerns.
  • Concerns about the block schedule were voiced by the Life Sciences Department.
    Najib Manea, Manager of Academic Technology, showed a tutorial video on Follett Discover Adopt & Access, indicating this is being considered at Palomar for future integration and asked for feedback from faculty. The tutorial can be viewed at
  • Dean Shayla Sivert discussed how PRP forms are accessed. Rand Green asked in what browser the copy/paste function works. Discussion ensued about the PRP deadline and many asked that it be extended until the 3rd week of classes next semester. Shayla said that she would check in with VP Sourbeer.
  • Dean Shayla Sivert discussed fall scheduling and some faculty asked about exceptions and flexibility with the block scheduling. Dean Sivert responded that she would speak with Interim VP Dan Sourbeer and Richard Loucks about this issue.
  • Rico Bianchi with TTIP South gave a presentation on CCC Confernow (ZOOM) online meetings through Blackboard Collaborate. He explained that faculty/staff can log into for a free membership.
  • Dean Shayla Sivert demonstrated the Comet Information Exchange (CIE), which has been set up as a one-stop shop for campus information from councils and committees. CIE can be accessed at

The meeting adjourned at 2:30 p.m.

Next Meeting
December 4, 2015