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IPC (10/25/17)

The following discussion and action took place at the October 25, 2017 meeting of the Instructional Planning Council:

Dean Sivert called the meeting to order at 2:31 p.m.

  • Announcements:
    • NOHE Notice – Dean Sivert reported we are requesting that people receive approval from Instructional Services for NOHE’s prior to the work being completed.
    • Instructional printing changes – Fiscal Services sent out a memo to all Deans regarding a new account number for direct instruction costs related to printing. The Memo should be shared with all Divisions and Departments and will also be forwarded to IPC.
  • Comments from Constituencies – Acting Dean Justin Smiley reported that the Theater of the Absurd’s Rhinoceros opens on December 1, 2017.
  • First Reading – Integrated Draft for Review – Olga Diaz presented a draft of the BSI/SSSP/NCSSSP/SE plan. The funding allocation is currently pending and the new date that the plan is due to the Chancellor’s Office is on 1/31/18.  Olga asked that the Council review the draft and send her any feedback prior to the Second Reading.  The Second Reading will come to IPC on December 13, 2017.  The link to this living document will be sent out to the Council. 
  • First Reading – Career Education Committee (Formerly Perkins Planning and Advisory Committee) (IV.A.2) – Associate Dean Nichol Roe reviewed the suggested additional Governance Structure form for adding the Career Education Committee that would report to IPC.  The following recommendations were made:
    • All faculty to be appointed by Faculty Senate
    • Specify the “Representative, Special Populations”
    • Add ASG representative
    • Change “Informational” to “Information” Services Director (or designee)
    • Change all titles under members to reflect the official titles for the college
    • Change title on first line under Role from Instructional Services Office to Instructional Services
  • South Education Center Substantive Change Accreditation Draft – Dean Sivert reported that this draft is in its final stages. It will be going to the Accreditation Steering Committee on Friday, October 27, 2017 and then to SPC on Tuesday, November 7, 2017.
  • Waitlists Workgroup – Update – Barb Kelber reported that the workgroup met with and received input from students who were pleased that we are working on updating our waitlist process.
  • PRP (I.B.5) (I.B.9)
    • Department – Dean Sivert reported that each department may produce a department PRP, but are not required to.
  • Auditing a Course – Update (Seth San Juan) (II.A.1) – Seth San Juan reported that this was discussed at Senate a couple of weeks ago and their recommendation was that having a student audit a class is up to the discretion of the instructors.
  • Scheduling Tool and Process – Dean Sivert reported that the Summer 2018 scheduling tool development and process team included members from IRP (Michelle Barton and David Vazquez), Counseling (P.J. DeMaris), Evaluations (Rick Herren), Education Centers (Tom Medel and Ryan Williams), Instructional Deans and the VPI. The schedule planning tool provides us with information regarding fill rates from last summer.
  • FON – Faculty Hiring (III.A.7)
    • Process to hire outside faculty – Dean Sivert asked for discussion around what our process is for hiring part-time or full-time faculty to teach in a program that does not yet exist, such as Culinary. Barb Kelber reported there is language in BP 7120 and AP 7120 around faculty hiring stating that it originates from a department.
  • Certificates Workgroup (I.A.3) – Richard Loucks reported that the workgroup met a week and a half ago. They received a report with information about our certificates and programs over the last three years from IRP.  They are continuing to do more research and will bring more feedback to the next IPC meeting on November 8, 2017.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:    http://www2.palomar.edu/pages/ipc/

IPC (10/11/17)

The following discussion and action took place at the October 11, 2017 meeting of the Instructional Planning Council:

Vice President for Instruction, Jack S. Kahn, Ph.D. called the meeting to order at 2:32 p.m.

  • Announcements:
    • Marketing Update – Laura Gropen, Director of Communications, Marketing, and Public Affairs reported that our new brand is called “Palomar Powered”. She reported that her department has been working with Creative Services to effectively develop templates for the campus to be able to support this brand.  Laura also reported that her department oversees and/or develops marketing for billboards (3), digital campaigns, bus ads (50-88), class schedules, catalogs, community events, 3 Minutes of News and Palomar News.  She can be contacted at 760-744-1150 x2152 with any questions.
    • Need faculty member from IPC to serve on SSEC – VP Kahn announced that we need a faculty member from IPC to serve on SSEC and Susan Snow volunteered.
    • VP Kahn introduced Justin Smiley as the Acting Dean of Social and Behavioral Sciences.
  • Comments from Constituencies – Barb Kelber reported that she, Glyn Bongolan, Dean Sivert and Gary Sosa attended the Dual Enrollment conference on 9/27/17. They will be putting together summaries of their workshop experience to share with the Council.
  • Approve minutes – September 27, 2017 MSC – (Farrell/Smiley): The minutes for September 27, 2017 were approved and accepted into the record.
  • First Reading – Add Apprenticeship Faculty and Associate Dean of Workforce & Extended Studies to IPC (IV.A.2) – VP Kahn suggested we move to Second Reading/Action Item and vote on this item.  There was a suggestion on the Apprenticeship faculty being appointed by the CTEE Division.
    • Motion to move item to a Second Reading/Action Item:  MSC: (Miyamoto/Bealo)
    • Motion was made to add Associate Dean of Workforce Development & Extended Studies and Apprenticeship faculty representative appointed by the CTEE Division; motion carried unanimously. 
  • Waitlists Workgroup – Kelly Falcone reported that our waitlist is currently run manually as a “batch” process at midnight and stops running 5 days before a class starts. Another option is a “trigger” process that would automatically enroll a student once a position in a class open up.  Kelly will research both the batch and trigger options, look into models other colleges use around waitlists and come back to next IPC meeting on 10/25/17 with more information.
  • PRP (I.B.5) (I.B.9)
    • Department – VP Kahn surveyed the Council regarding the need for department PRPs to be completed for another reason besides the purpose of resource allocation. He suggested the following:
      1. All departments can do a PRP.
      2. The departments that want to a PRP can do one
      3. Departments do not complete a PRP, but at Resource Allocation time, fill out a Resource Allocation form.

The Council agreed that the departments who would like to do a PRP can do one.Questions­ – Contact Kelly Falcone at 760-744-1150 x3643 for Google Drive or PRP training

  • Faculty Prioritization – This typically happens in the spring.
  • Resource Allocation – This typically happens in the spring.
  • Block Grant update – VP Kahn reported we will not be receiving Block Grant funds this year.
  • Quirky web issue (Sivert) – Dean Sivert reported there was an issue on the IRP website that was fixed using the refresh button.
  • Staffing requests­ – The new VPHR will be putting together a staffing plan.
  • Guided Pathways – VP Kahn reported that he and Michelle Barton, Glyn Bongolan, Adrian Gonzales, Rachel Miller and Benjamin Mudgett have been working on a draft for a Guided Pathways Self-Assessment that is major initiative by the state. The draft is our own view of where we are with Guided Pathways at Palomar College.  We are looking at how we are creating accessibility for middle and high school students by the use of meta-majors.
  • Strong Workforce & Perkins Membership – Update (IV.A.3) – Nichol Roe reported we have been discussing creating a committee for Strong Workforce by combining it with the current Perkins Planning and Advisory Committee to form a new committee that reports to IPC. She would like to recommend this new committee meet twice a semester, with two additional meetings for Strong Workforce and Perkins proposal discussions for a total of six meetings per year.  It was suggested to add the following:
    • Instructional Dean
    • Information Services Director (or designee)
    • Facilities Director (or designee)
    • IRP Director (or designee)
    • Enrollment Services Director (or designee)

VP Kahn asked that Nichol bring a proposal to the next IPC meeting stating how this committee and their meetings will integrate into the IPC process.  This item will be brought back as a First Reading/Action Item at the next IPC meeting on 10/25/17.

  • Standing Reports
    • Accreditation – VP Kahn reported that we are finishing our substantive change report for the South Education Center.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:    http://www2.palomar.edu/pages/ipc/

 

IPC (9/13/17)

The following discussion and action took place at the September 13, 2017 meeting of the Instructional Planning Council:

Vice President for Instruction, Jack S. Kahn, Ph.D. called the meeting to order at 2:36 p.m.

  • Announcements
    • Accreditation Steering Committee – IPC Representative Needed – There were no volunteers to serve on the Accreditation Steering Committee.  We will continue to bring this item back at future meetings.
  • Comments from Constituencies – José Briceño asked if the PRP form would be revised again this year. VP Kahn informed the Council of a meeting scheduled for tomorrow that will address revision of the PRP form as well as to access of the data.
  • Approve minutes – August 23, 2017 – MSC – (DeSimone/Lee): The minutes for August 23, 2017 were approved and accepted with corrections, and abstentions from Kathy Kailikole, Zeb Navarro, Seth San Juan and Susan Snow.  (Corrections suggested by Bealo – Section 12 – Change Michael Bealo to Mark Bealo; Addition of a note on the marketing comment ($350K) into the minutes).
  • Integration Draft for Review – Olga Diaz, Director of Student Success and Equity informed the Council that the Chancellor’s Office is requiring all Colleges to integrate plans for SSSP, NCSSSP, Student Equity, and BSI into a single plan. The legislative focus for each of the programs has not changed. IPC will be provided a draft of the integrated plan and will be able to critique and approve the Plan and drafts.  The projected timeline for the plan is as follows:
    • September/October – Shared Governance 1st and 2nd readings by each Council
    • November – Governing Board approval
    • December 15th – Plan due to the Chancellor’s Office
  • Strong Workforce & Perkins Membership Update (IV.A.3) – VP Kahn reported that Susan Garland and Dean Fritch are coming up with a timeline for how we allocate and spend Strong Workforce funds. VP Kahn is advocating for that group to be a subcommittee of IPC due to the fact that the Perkins funding is a subset of instructional planning. He asked the Council for their thoughts of adding them to a subcommittee reporting to IPC.
  • PRP feedback process (I.B.5) (I.B.9) (II.A.16)
    • Timeline (Attachment B) – The Council reviewed the proposed timeline for PRPs. The Council agreed that PRPs should be reviewed by deans prior to being forwarded to IPC groups for peer review and proposed changes to the current timeline.
    • Suggestion for choosing next 30 – The next 30 departments due for a comprehensive review have already been chosen. Those departments will be notified by the deans after VP Kahn sends them a list of those departments.
    • Define “Re-do” – There was consensus among the Council to define a “Re-do” of the PRP as completing a new comprehensive program review this year based on new data, as opposed to revising the comprehensive form based on the data from last year in addition to the review required this year.
      • Re-do last year
        • -more work
        • +stay on cycle
      • Do another Comprehensive this year
        • -less work
        • +more value as more up to date
        • -off cycle
    • VPI Feedback – Audience – There was consensus among the Council that the VPI should include department chairs in the feedback sent to IPC groups that reviewed the PRPs.
    • Past year feedback resolution – VP Kahn proposed to the Council that his recommendation regarding departments directed to re-do a PRP be supported by the Council and not be sent back to the Council for further review, for this year. All were in favor, with an abstention by Marlene Forney.
    • Current year feedback process – There was consensus among the Council that if there is a disagreement between the reviewing groups and the VPI, a meeting of the VPI and IPC review group would take place to review the concerns.
      • Group and VPI
      • Who reads Re-do
      • Action on Re-do – What do we do if we disagree?
    • Establish new groups (PRP Review)
    • VPI PRP Rubric (Attachment C)
    • IPC Google Shared Drive – VP Kahn will communicate via email regarding establishment of the new groups.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:    http://www2.palomar.edu/pages/ipc/

IPC (8/23/17)

The following discussion and action took place at the August 23, 2017 meeting of the Instructional Planning Council:

Vice President for Instruction, Jack S. Kahn, Ph.D. called the meeting to order at 2:36 p.m.

  • Welcome and Introductions – VP Kahn welcomed IPC to the fall 2017 semester and introductions were made.  Nichol Roe, Associate Dean of Workforce and Extended Education reported that the programs in her area include: Occupational and Non-Credit, Apprenticeship (credit and non-credit) and Not-for-Credit (i.e.: Venture).  Suzanne Sebring, Director of Occupational & Non Credit reported that she has been working with the Adult Education Block Grant (AEBG), faculty and department chairs of Math, English, Reading and ESL to implement pre/post testing.  She will be attending The New World of Noncredit with Melinda Carrillo, Shauna Moriarty, Wendy Nelson, Nichol Roe and Shayla Sivert on October 6 – 7, 2017 at Four Points by Sheraton in San Diego.
  • Comments from Constituencies – VP Kahn reinforced that we need to ensure that information is being disseminated out to our constituent groups from our Council meetings and feedback is brought back to the Council meetings.
  • Approve minutes – May 10, 2017  MSC – (Barton/Snow): The minutes for May 10, 2017 were approved and accepted into the record with abstentions from Mark Bealo, Sarah DeSimone, Nichol Roe and Suzanne Sebring.
  • IPC Roles & Responsibilities – Governance Structure & Membership – VP Kahn reviewed the roles and responsibilities of IPC include the following:
    • Program review and Planning (Fall)
    • Resource Allocation (Spring)
    • Prioritize faculty hiring (Spring)
  • New Structures – CSIT & MNHS – VP Kahn reported that there was a temporary move of Computer Science (CSIT) to Math and the Natural and Health Sciences (MNHS) and it has become a permanent move.
  • Strong Workforce & Perkins Membership – Susan Garland reported that there is Perkins Planning and Advisory committee in place. They are looking into combining this committee and the Strong Workforce committee into one and possibly inviting others from Facilities, Fiscal Services, IRP, IS and Student Services to join.
  • Accreditation – VP Kahn reported that our Accreditation department has challenges retrieving data from various Councils at year end. A recommendation was made at a recent retreat to site Accreditation information as we are going throughout the year on agendas/minutes.  Marti Snyder will be meeting with the recorders of the Councils in September to begin this process.
  • Board Policies and Administrative Procedures – Chapter 4: Instructional Services – VP Kahn reported Instruction will be reviewing their BP/APs this year Instruction’s year to go through BP/AP’s. We will be vetting them through the system to be completed by August 2018.  (I.B.7) (IV.A.3)
  • IPC PRP Forms – VP Kahn reported that we had 29 areas complete a comprehensive review for FY 2016-17. We will need to identify who will be completing the comprehensive PRPs for FY 2017-18.  (I.B.5) (I.B.9)
  • Certificates Workgroup – Gainful Employment (Loucks & group) – Richard Loucks reported we are federally required to keep our Gainful Employment website up to date: http://www2.palomar.edu/pages/gainfulemployment/ VP Kahn proposed that we create a Workgroup to include Richard, IRP and others to audit all of our certificates and bring proposals forward to IPC.  Glyn Bongolan and Michael Bealo offered to join the Workgroup.  (I.A.3)
  • Standing Reports
    • Accreditation – Michelle Barton reported that ASC will be meeting on Friday, August 25, 2017 and they are working on the sub-change for the North and South centers.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/ipc/

SSPC (3/8/17)

The following discussion took place at the March 8, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
  • Police Department – Chief DiMaggio reviewed this PRP.
  • Pride Center – Abbie Cory reviewed this PRP.
  • Student Affairs – Sherry Titus reviewed this PRP.
  • Student Health Centers – Judy Harris reviewed this PRP.
  • SPPF Requests – We received a total of five SPPF requests.  One was received after the deadline (Michelle Vogel Trautt – Peer Health Educator Program for $20,000.00).  This SPPF request did not move forward, as the deadline was not met. The SPPF requests below that receive a consensus from the Council to move forward, will go to Executive Cabinet for further review and then to SPC for a broader discussion.  SPPF requests will then be supported based upon ranking and the availability of funding. It was suggested that we create a workshop on submitting SPPF requests as some had difficulty meeting the requirements for submission.
    • Melinda Carrillo – Reading Services In-reach Program ($2,800.00) – VP Gonzales reviewed this SPPF request. It generally met the criteria and will be moved forward for further discussion.
    • Patricia Rodriguez – FYRST Textbook Assistance ($16,000.00) – VP Gonzales reviewed this SPPF. This SPPF request will not be sent forward, as it did not meet the Strategic Plan objectives.  It needed to be more fully developed and should have included collaboration with others on campus.
    • Veronica Aguilera/Calvin Onedeer Gavin – FYRST San Pasqual Dual Enrollment/Counseling Section ($9,600.00) – VP Gonzales reviewed this SPPF request. This SPPF request will not be send forward.  SPPF requests do support course development, but not course scheduling.  This request should have included collaboration with others on campus.  We will look into other funding sources to support this request.
    • Veronica Aguilera/Calvin Onedeer Gavin – Technology Updates – EOPS, CARE, CalWORKs, FYRST ($7,598.00) – VP Gonzales reviewed this SPPF request. We will get more clarity around the equipment and software requests and move it forward for further discussion.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

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SSPC (2/8/17)

The following action and discussion took place at the February 8, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
    • Athletics – Scott Cathcart reviewed this PRP.
    • Counseling – Instructional – Patrick O’Brien reviewed this PRP.
    • International Students – Yasue O’Neill reviewed this PRP.
  • Update on Student Services District BP/AP – VP Gonzales advised that the following Student Services Board Policies and Administrative Procedures were sent to the Council for feedback.  There were no suggested edits from the Council.  They will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.
    • AP 5075 – Course Adds and Drops
    • AP 5110 – Counseling Services
    • AP 5120 – Transfer Center
    • AP 5140 – DRC/DSPS
    • AP 5160 – Gear Up Program
    • AP 5170 – TRIO Program
    • AP 5510 – Off-Campus Student Organizations
    • AP 5610 – Voter Registration
    • AP 5700 – Athletics
    • AP 5900 – Prevention of Identity Theft in Student Financials
  • Promise Program Framework – VP Gonzales reported that the Palomar Promise grant proposal was sent to the Chancellor’s Office earlier this month, to meet the February 3, 2017 deadline.  The Palomar Promise will provide support to incoming freshman from Early Preparation > FYE > SYE > Completion.  The Palomar Promise will work in conjunction with many other student support services on campus such as dual/concurrent enrollment, summer academies, early alert, Transfer Center, Career Center, tutoring, retention, etc.
  • High School Concurrent/Dual Enrollment – VP Gonzales reported he met with a group from Instruction and Counseling last week to discuss how to reorganize AB 288 to allow us to work more closely with the high schools.  They are working on creating a menu of classes to offer to our district high schools.  Patrick O’Brien reported that all four classes offered to San Marcos High School, Mission Hills High School, Ramona High School and Fallbrook High School were filled for the spring 2017 semester.
  • AB 540/Immigrant Student Support – VP Gonzales reported that Student Services has created a website to include resources to our AB 540/Immigrant students.  The website will include statements, information, facts and resources for our students, faculty and staff.
  • Hiring FT Counselor(s) for Fall 2017 – Patrick O’Brien reported they currently have twenty-one full-time counselors and are in need of more.  He requested hiring two full time Counselors and the Council agreed that we can hire one Counselor now.  There was discussion on the various positions that need to be filled in Student Services areas.  VP Gonzales reported that we have hired over fifty classified positions, almost thirty faculty and several administrators since the SERP.

OTHER BUSINESS

  • VP Gonzales gave an update on the recent W-2 data breach. The breach was recognized through our regular IS monitoring and quickly blocked the port of entry of the breach.  An investigation is still ongoing.  There is an offer for 1 year of identity protection available to Palomar College employees.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

IPC (2/08/17)

The following discussion took place at the February 8, 2017 meeting of the Instructional Planning Council:

INFORMATION/DISCUSSION:

  • Interim VP Sourbeer welcomed the group and asked for announcements. There were none.
  • Interim VP Sourbeer asked for comments from constituencies and there were none.
  • MSC Mufson/Ordille to approve the minutes of the November 9, 2016 meeting by unanimous vote with one abstention.
  • Interim VP Sourbeer asked the group for input on the new, dynamic Annual PRP Form. There were no suggested changes. Michael Mufson moved to approve the form, Pete Ordille seconded the motion and it was approved unanimously.
  • Interim VP Sourbeer reviewed the new, dynamic Resource Allocation Form and Kathy Kailikole motioned to move this item to action. The motion was seconded by Michael Mufson and approved unanimously. Glyn Bongolan motioned to approve the form, which was seconded by Pete Ordille and approved unanimously.
  • Interim VP Sourbeer reviewed the Faculty Rationale Form. This form is now in the new, dynamic format, but there were no significant changes to the content. Pete Ordille motioned to move the form to action, which was seconded by Marlene Forney and approved unanimously. The group asked that a minor edit be made to the form instructions and Pete Ordille motioned to approve the form with the edit. Michael Mufson seconded the motion and it was approved unanimously.
  • Interim VP Sourbeer indicated the forms would be vetted through Faculty Senate and all forms will be due on March 17th, but later realized the due date will be March 24th.
  • The comprehensive form, which was already approved by Faculty Senate, will go out on Friday to Department Chairs. The other forms will go out once approved by Faculty Senate.
  • Standing Reports/Updates
    • Accreditation: Interim VP Sourbeer announced that the college received formal notification that we will continue as an accredited body as a result of the follow-up report. Michelle Barton has transitioned into the role of Accreditation Liaison Officer and is working on substantive change reports for the North and South Centers. The College will then begin working on the midterm report, in which the College will address recommendations for institutional effectiveness. The Curriculum Committee has addressed one recommendation by approving placement of SLOS on the CORs and is currently discussing placing the minimum qualifications within the CORs.
    • Enrollment: Interim VP Sourbeer reported that spring enrollment is up 1-2% when considering winter intersession. It is projected we should reach between 18,200-18,300 FTES this year, but the College target is 19,567. We do have a healthy surplus, but Interim VP Sourbeer reinforced the need to continue to grow efficiently and eliminate the deficit as we do so. The Enrollment Task Force will also be meeting to come up with more suggestions to grow enrollment. Another strategy for growth is dual/concurrent enrollment for which Dean Hussain will be taking the lead on the Instruction side, and Glyn Bongolan will take the lead for Student Services.
    • SSEC: The first meeting of the semester will be this Friday, February 10th.
    • LOC: Hope Farquharson and Susan Miller are coordinating SLOs this semester as Wendy Nelson is on sabbatical. The first LOC meeting of the semester will be this Thursday, February 9th. Michael Mufson mentioned that the Education, Knowledge & Culture subgroup, which came out of the Cultural Competency GE Learning Outcome this past summer, is hosting four workshops this semester on Cultural Intelligence. Three of these will be led by Freddy Avalos, the diversity coordinator from CSSM. The first workshop, on how we support undocumented students, will be held this Friday from 11-1 in MD-105. Information on these events can be found on the PD website: http://www2.palomar.edu/pages/pd/pd-workshops/.
    • SPC: Interim VP Sourbeer had no report on SPC but did discuss Policy & Procedure actions that will be headed to SPC.
    • CTEE: Suzanne Sebring reported that the work with the Adult Education Block Grant (AEBG) continues to progress through our regional consortium, the Education to Career Network (ETCN). The consortium is applying for WIOA funding, which will increase financial support for Basic Skills and ESL programs. There is a requirement that comes with this additional funding which involves using the CASAS pre/post assessments to measure progress. However, the state has made the decision to align reporting requirements with federal Workforce Innovation and Opportunity Act (WIOA) data elements for several initiatives including AEBG and Strong Workforce. This is a positive effort to make reporting and analysis easier in the long run, but it does involve work on the front end. She further reported that Barbara Blanchard is applying for a Pre-Apprenticeship Grant for the college. The goal of this grant is to provide more qualified applicants to the apprenticeship program pools so more will successfully complete the program; to recruit underrepresented populations into Apprenticeship; and to increase the graduation rate from our program to meet current industry needs of the region.  The project will be to develop noncredit pre-apprenticeship programs in conjunction with our three apprentice training sites to prepare students for our 7 (8th program – Intelligent Transportation Systems – is currently going through the curriculum process) apprenticeship programs. If successful, the grant will help to kick-start this project, but the plan is to proceed regardless of the grant outcome.
    • BSI: No report
  •  Announcements/Other
    • None.

Full meeting minutes, once approved, can be found at the Instructional Planning Council Website:

http://www2.palomar.edu/pages/ipc/

SSPC (12/14/16)

The following action and discussion took place at the December 14, 2016 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
    • Assessment – Dean Stockert reviewed this PRP.
    • Career Center – Rosie Antonecchia reviewed this PRP.
    • DRC – Instructional – Dean Stockert reviewed this PRP.
    • DRC –Non-Instructional – Dean Stockert reviewed this PRP.
    • Evaluations & Records – Dr. Magnuson reviewed this PRP.
    • Financial Aid, Veterans & Scholarships – Dr. Magnuson reviewed this PRP.
    • Police Department – This PRP was tabled until the next SSPC meeting on February 8, 2017.
  • Update on Student Services District BP/AP

The following Chapter 5, Student Services Board Policies & Administrative Procedures were reviewed by SSPC and will now move forward to the Policies and Procedures committee for further review.

  • BP 5000 – Student Responsibility
  • BP 5010 – Admissions and Concurrent Enrollment
  • BP 5015 – Residence Determination
  • BP 5020 – Nonresident Tuition
  • BP 5035 – Withholding of Student Records
  • BP 5040 – Student Records: Directory Information/Privacy
  • BP 5045 – Student Records: Challenging Content and Assess Log
  • BP 5050 – Student Success and Support Program
  • BP 5052 – Open Enrollment
  • BP 5055 – Enrollment Priorities
  • BP 5075 – Course Adds and Drops
  • BP 5110 – Counseling Services
  • BP 5120 – Transfer Center
  • BP 5130 – Financial Aid, Veterans & Scholarship Services
  • BP 5140 – DSPS/DRC
  • BP 5150 – EOPS
  • BP 5200 – Health Services
  • BP 5210 – Communicable Disease
  • BP 5220 – Shower Facilities for Homeless Students
  • BP 5300 – Student Equity
  • BP 5400 – ASG
  • BP 5410 – ASG Elections
  • BP 5510 – Off-Campus Student Organizations
  • BP 5570 – Student Credit Card Solicitors
  • BP 5700 – Athletics
  • BP 5900 – Prevention of Identity Theft in Student Financials
  • AP 5010 – Admissions and Concurrent Enrollment
  • AP 5013 – Students in the Military
  • AP 5020 – Nonresident Tuition
  • AP 5031 – Instructional Material Fees
  • AP 5035 – Withholding of Student Records
  • AP 5040 – Student Records, Directory Information and Privacy
  • AP 5045 – Student Records – Challenging Content and Access Log
  • AP 5050 – SSSP
  • AP 5052 – Open Enrollment
  • AP 5150 – EOPS
  • AP 5200 – Student Health Centers
  • AP 5210 – Communicable Disease
  • AP 5220 – Shower Facilities for Homeless Students
  • AP 5400 – ASG
  • AP 5410 – ASG Elections
  • AP 5570 – Student Credit Card Solicitors

OTHER BUSINESS

  • New Student Services Center Update – VP Gonzales reported that we are focused on all of Student Services being housed in the new Student Services Center. More information will be forthcoming over the next couple of months.
  • Palomar Promise Update – VP Gonzales reported that the focus of the Palomar Promise has shifted from a Financial Aid focus to more of a comprehensive Student Success initiative. A proposal will be submitted to the Chancellor’s Office by February 3, 2017 for $750,000.00 over two years to enhance the Palomar Promise to include the following five components:
    • Financial Aid
    • College preparation
    • First Year Experience (FYE) program
    • Second Year Experience (SYE) program
    • Completion
  • Governing Board meeting on December 13, 2016 – VP Gonzales reported that our new Trustee, Nina Deerfield was sworn in at this Governing Board meeting. He also reported that the following retirements, effective June 30, 2017 were approved:
    • Rich Talmo, Director of Development
    • Mark DiMaggio, Chief of Police
  • Current Climate on Campus – VP Gonzales reported that many in our campus community are feeling either uncertainty or discomfort around the recent elections. He advised that our first focus is to support one another and foster a climate of inclusion.  There will be more discussion in the coming weeks and months to allow faculty, staff and students to process any changes that may come forward.  A website will be created where credible information will be housed in relation to this topic.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

IPC (11/09/16)

The following discussion took place at the November 9, 2016 meeting of the Instructional Planning Council:

INFORMATION/DISCUSSION:

  • Interim VP Sourbeer welcomed the group and asked for announcements.
    1. Michael Mufson invited all to “Facing our Truth: Six Ten-Minute plays on Trayvon, Race, and Privilege,” as well as to Palomar Jazz Bands, the Chorale and Chamber Singers Concert, and the Winter Dance Festival, all performing in early December.
    2. Interim VP Sourbeer announced that Trustee Halcón and Trustee Hench, along with Nina Deerfield were re-elected/elected to the Palomar College Governing Board, and that both Prop 55 and the 78 bond measure were passed.
  • MSC Fritch/Nelson to approve the minutes of the October 26th, 2016 meeting by unanimous vote.
  • Interim VP Sourbeer suggested the addition of a meeting for the date of November 30th due to the non-instructional day on November 23rd. There were no objections. An announcement will be sent to the Council to tentatively calendar the meeting.
  • Interim VP Sourbeer announced that the Faculty Senate approved the comprehensive PRP form. Michelle Barton is developing data for the form and Interim VP Sourbeer and Wendy Nelson will then begin working on directions and instructional videos for the comprehensive form to train department chairs interested in using the form this year.
  • Interim VP Sourbeer reviewed the program review timeline. All materials should be available by December 5th, training will be provided over the break, and there will be six weeks available to work on the PRP. Documents are due to IPC by March 19th for review by the Council in March and April, with resources allocations completed in May 2017. The Council was instructed to review the timeline, as well as the Annual Update form, and address any comments via email to Interim VP Sourbeer and Suzanne Sebring.
  • Wendy Nelson stated that program set standards have been added to the less comprehensive Annual Report form this year to meet accreditation planning requirements. These standards will only be reflected on the Comprehensive forms in the future.
  • Standing Reports/Updates
    • Accreditation: Barbara Beno is retiring as President of ACCJC in June 2017. Dr. Raul Rodriguez has been appointed chair of ACCJC and its Board of Directors. The sentiment in the state may be to still move away from ACCJC. Michelle Barton will transition into the role of Accreditation Liaison Officer in spring 2017 to start the planning process for next year (Fall 2018). The College will begin working on the midterm report, which requires the College to address recommendations for institutional effectiveness. The Curriculum Committee has addressed one recommendation by approving placement of SLOS on the CORs and is currently discussing pacing the minimum qualifications within the CORs.
    • Enrollment: Interim VP Sourbeer reported that fall enrollment is flat from last year. Intersession classes, as well as concurrent enrollment classes, continue to be added. The Enrollment Task Force will be working to grow spring enrollment.
    • SSEC: No report.
    • LOC: Wendy Nelson reported that LOC is strategically planning how to achieve the identified goals for this year.
    • SPC: Interim VP Sourbeer reported that SPC is currently reviewing goals/objectives and actions related to those objectives.
    • CTEE: Travis Ritt reported that Palomar College is a pilot school for the Top Code Project. The project will be taken to the next Faculty Senate meeting for approval.
    • BSI: The College will need to develop strategies to coordinate BSI, Student Equity, and Student Success funds.
  • Announcements/Other
    • Interim VP Sourbeer informed the Council that the Curriculum Committee is reviewing the appropriateness of requests to schedule combined courses that typically are sequential or require one of the paired courses as a prerequisite for the other course. This topic will also be included on the next IPC agenda.

Full meeting minutes, once approved, can be found at the Instructional Planning Council Website:

http://www2.palomar.edu/pages/ipc/

SSPC (11/9/16)

The following action and discussion took place at the November 9, 2016 meeting of the Student Services Planning Council:

  • INFORMATION/DISCUSSION ITEMS
    • Payment Plan Review – Carmen Coniglio reviewed the new Nelnet Enterprise Payment Plan for students.  The plan is now live and benefits our students by offering them an alternative payment option.  It is integrated with PeopleSoft and transactions are processed in real time.
    • Review 2016-17 PRP’s – VP Gonzales reported that Student Services has a workgroup currently updating our PRP forms to be used next year (2017-18).  He reviewed the following PRP’s:
      • Admissions Office
      • Articulation
    • Update on Student Services District BP/AP
      • BP/AP 5220 – Shower for Homeless Students – VP Gonzales reported that there is new legislation (Assembly Bill No. 1995) requiring that we provide homeless students access to shower facilities.  The VP Student Services Cabinet is in the process of updating BP/AP 5220.  The draft will be brought to SSPC at the next meeting on December 14, 2016.
  • OTHER BUSINESS
    • VP Gonzales reported that the Search Committee for the VPHRS position completed their first level interviews on October 28, 2016.  Unfortunately, the pool of applicants was not very deep and the committee was not able to identify any candidates to move forward into second level interviews.  The committee unanimously recommended that the College restart the search process.  The position will be posted again next week and will run through January 2017. An email will be sent out soon to the constituent groups asking for members to serve on this hiring committee.
    • Judy Harris reported that La Maestra Community Health Centers is hosting a Mobile 3D Mammogram event today, November 9, 2016 from 10:00 a.m. – 2:00 p.m. in Parking lot 6.
    • Ryan Williams reported the Veterans Services department will be hosting a Veterans Day Ceremony on Thursday, November 10, 2016 on the lawn in front of the Student Union.
    • Patrick O’Brien reported that the Counseling Department hosted the High School Counselor Conference on Friday, November 4, 2016 in the Student Union. A group of 91 high school counselors from our district attended.  They learned about our academic departments, student support programs, updates regarding our new assessment process and dual enrollment opportunities.  They also heard from current Palomar students and alumni during a student panel.  The feedback was overwhelmingly positive with 73% of counselors reporting that the conference expanded their knowledge of the programs and services offered at Palomar.

Meeting was adjourned at 11:04 a.m.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:  http://www2.palomar.edu/pages/sspc