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HRSPC

HRSPC (9/27/2017)

The following discussion took place at the September 27, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • VPHRS Search

A new VPHRS has been selected and is expected to begin working in mid-October after the October Governing Board meeting.

  • Accreditation Update

Planning Council Involvement:

The Accreditation Steering Committee (ASC) has been meeting and discussing different ways to include Planning Councils in the accreditation process.  One idea is the ASC could delegate work to the Planning Councils so they’re more involved in the process.

Recommendations Relevant to HRS:

  • Improve and expand Title IX, VAWA/SaVE Training Programs for all District employees.
  • Develop a Professional Development Plan.

 

  •  Reclassification Activities Update:

The classification study for the Classified unit (350 individual positions) began in 2013, was completed, and then implemented in early 2017.  There were 25 classified employees who submitted requests for reclassification per the process outlined in Article 10 of the Agreement between the District and the CCE.  There is another smaller group of 12 employees whose positions, which were reevaluated during the classification study, are being reviewed for possible reclassification under Article 10.  Reward Strategy Group (RSG) will soon be conducting a full scale study for all AA and CAST positions, including Deans & VP’s.

  • New Semester EEO Reminders:

In accordance with Title 5 regulations, information regarding EEO policies and procedures is provided to all employees via email each semester.  HR handles all complaints of unlawful discrimination, including sexual harassment and sexual violence.  Palomar employees are responsible for reporting any complaints or allegations to the HR office.  Basic information and instructions on how to file a complaint are available by following the link on the front page of the Palomar College website titled, Title IX and the Campus SaVE Act.

 Other

Cornerstone:

New learning management software, Cornerstone, was rolled out for professional development at the beginning of the Fall semester; HR is considering utilizing the software for the purpose of training/onboarding new faculty and staff.

Open Enrollment:

In October 2017, all employees will have the opportunity to make changes to their health benefits and flexible spending accounts.  All changes will become effective January 1st, 2018.

North & South Centers:

Staffing needs are being discussed for the new North Center in Fallbrook and South Center in Rancho Bernardo.  These new Centers, expected to open Summer 2018, will generate FTES for the District.

          

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

http://www2.palomar.edu/pages/hrspc/

SSPC (4/26/17)

The following discussion took place at the April 26, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Update on Student Services District BP/AP – Dean Stockert reported that the following Student Services Administrative Procedure was sent to the SSPC for feedback. There were no suggested edits from the Council.  This AP will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.  This concludes the complete review of the Student Services BP/AP’s for this review cycle.
    • AP 5520 – Student Discipline Procedures
  • North Center Equipment and Staffing – Dean Stockert reported the Student Services management team is in the process of creating initial staffing, furniture, fixtures and equipment (FFE) estimates for each area that will be represented at this site. There have been recent architectural, building and planning changes that indicate we will now have double the amount of space then what we previously had available.  Portables will be in place to ensure the opening in the summer of 2018.  The college plans to advertise for the North and South Center positions in the fall of 2017.
  • South Center Equipment and Staffing – Dean Stockert reported that we are in the process of creating initial staffing, furniture, fixtures and equipment (FFE) estimates for each Student Services area that will be represented at this site. The college is planning for the opening to occur in the summer of 2018.  The college plans to advertise for the North and South Center positions in the fall of 2017.
  • Career Center Director – Patrick O’Brien reviewed this item from the last SSPC meeting on April 12, 2017. The Counseling department proposed changing this position to a full-time Educational Administrator.  This change was listed as an action item on the Counseling department’s agenda at the March 22, 2017 meeting and the motion passed.  The Council was asked to take this information to their constituent groups and bring feedback to this meeting.  There was no feedback from constituent groups.  Dean Stockert reported we are in the process of looking at best practices in the region around this model and this Educational Administrator would report to the Dean of Counseling.

COMMITTEE REPORTS

  • Behavioral Health & Campus Wellness Committee – Dean Stockert reported that they are planning to hold campus-wide trainings on reporting roles, policies and procedures to support Behavioral Health on campus. He also reported that Apolinar Mariscal, Adjunct Math Instructor is working on updating the Behavioral Health and Campus Wellness website.  Lori Meyers reported that they are working on launching a peer educator program beginning in the spring of 2018.  The peer educators will hold 30-40 presentations each semester on depression coping strategies, suicide prevention and stress management.  The peer educators will be trained in the fall of 2017 to prepare for the spring 2018 launch.
  • Registration Committee – Jamie Moss reported that the committee is working on creating a 2-year planning cycle.

OTHER BUSINESS

  • Dean Stockert reported on the following hiring updates:
    • A DRC Director has been selected, pending Governing Board approval on May 9, 2017.
    • John Lewis, our new Business Systems Analyst in Enrollment Services began his full time employment on April 12, 2017.
    • A second Business Systems Analyst in SSSP has been selected, pending Governing Board approval on May 9, 2017.
    • The search committee for the Foundation Executive Director is in the process of selecting candidates to interview.
    • The search committee for the Chief of Police is in the process of selecting candidates to interview.
    • The search committee for the Director of Student Health Centers is in the process of selecting candidates to interview.
    • The search committee for the Student Affairs Supervisor is in the process of selecting candidates to interview.
    • The search committee for the Associate Dean for Strong Workforce is in the process of selecting a candidate.
    • Kathy Kailikole, Ed.D. has been selected as the permanent Dean of Mathematics and the Natural and Health Sciences. Her effective date will be July 1, 2017.
    • The VPHRS position will be posted soon.
  • Jamie Moss reported that students will be able to view the 2017-18 BOGW eligibility this week.  Information regarding their eServices To-Do list for the 2017-18 academic year will be available within the next two weeks.
  • Dean Stockert reported that we will be hiring a consultant with SSSP funds to assist us with implementing Degree Audit.
  • Dean Stockert reported that we will be holding Maverick training to teach staff members how to better use our PeopleSoft tools. The training will initially be made available for 20 people.  This training will assist us in using PeopleSoft the way it was intended and help to weed out much of the customization we have created.
  • Dean Stockert reported that the Student Success and Equity Council is reviewing how funds are being distributed. We are integrating BSI/SSSP/NCSSSP/SE per direction from the Chancellor’s Office.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SSPC (3/22/17)

The following discussion took place at the March 22, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Need Member from SSPC to Serve on SSEC – VP Gonzales advised the Council that there is a position available on SSEC for a faculty member from SSPC. There were no volunteers at this time.  We will revisit this item in the fall 2017 semester.
  • Review 2016-17 PRP’s – VP Gonzales advised we need to have a more consistent approach with our SAO’s and to also find ways to ensure our data collection is cleaner across the board. We will identify who our SAO Coordinator is and reach out to that person to guide us through the process.
    • Counseling – Non-Instructional – Patrick O’Brien reviewed this PRP.
    • EOPS/CARE and CalWORKs – Brian Stockert reviewed this PRP.
    • Transfer Center – Elvia Nunez reviewed this PRP.
  • Update on Student Services BP/AP – VP Gonzales reported that the following Student Services BP’s and AP’s were sent to the Council for feedback. There were no suggested edits from the Council.  They will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.  Item 3c will be tabled until the next meeting on April 12, 2017 as our new Director of Financial Aid, Adrianne Lee is making edits to this AP.
    • AP 5015 – Residence Determination
    • AP 5070 – Attendance
    • AP 5130 – Financial Aid, Veterans’ & Scholarship Services – Tabled.
    • AP 5300 – Student Equity
  • IEPI Visit on 3/17/17 – VP Gonzales reported on the IEPI visit took place on March 17, 2017. The visiting team gave us a lot of positive and complimentary feedback.  They will make recommendations at their next visit in April 2017 and will return again in fall of 2018.   They focused on the following items:
    • Enrollment Management – Current processes and suggestions for improvement
    • Human Resources – Hiring process, hiring committees, time management, etc.
    • Communications – Shared governance and communications reaching all constituent groups
  • North Center Update – VP Gonzales reported that the land at the North Center has been graded. The Center will include temporary mobile buildings while the permanent buildings are being constructed.  We will be offering General Education classes, Biological Sciences and possibly Public Safety classes beginning in the fall of 2018.
  • South Center Update -VP Gonzales reported that the South Center is currently being remodeled. The Groundbreaking took place on March 3, 2017.  We will be offering classes starting in the fall of 2018.  We will be offering General Education classes, Technology classes and CTE classes.  Staffing is currently being discussed at the VP Student Services Cabinet.  A PowerPoint of both the North and South Centers will be sent out to the SSPC.
  • Student Health Centers:
    • New Behavioral Health Counselor – Mariana Guzman
    • Outreach Activities – Judy Harris and Dr. Jean Cook will be discussing Mental Health resources on campus at Classified Speaks on March 23, 2017. This information will also be discussed at Classified Staff Development Day on March 28, 2017.
    • Planned Parenthood Event – This will be held on April 5, 2017 from 10:00 a.m. – 3:00 p.m. in Student Quad.

OTHER BUSINESS

  • VP Gonzales reported that there is a regional initiative to offer services to formerly incarcerated students. We will be identifying a liaison to lead this effort.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/