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Tag: Classification Study

HRSPC

HRSPC (9/27/2017)

The following discussion took place at the September 27, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • VPHRS Search

A new VPHRS has been selected and is expected to begin working in mid-October after the October Governing Board meeting.

  • Accreditation Update

Planning Council Involvement:

The Accreditation Steering Committee (ASC) has been meeting and discussing different ways to include Planning Councils in the accreditation process.  One idea is the ASC could delegate work to the Planning Councils so they’re more involved in the process.

Recommendations Relevant to HRS:

  • Improve and expand Title IX, VAWA/SaVE Training Programs for all District employees.
  • Develop a Professional Development Plan.

 

  •  Reclassification Activities Update:

The classification study for the Classified unit (350 individual positions) began in 2013, was completed, and then implemented in early 2017.  There were 25 classified employees who submitted requests for reclassification per the process outlined in Article 10 of the Agreement between the District and the CCE.  There is another smaller group of 12 employees whose positions, which were reevaluated during the classification study, are being reviewed for possible reclassification under Article 10.  Reward Strategy Group (RSG) will soon be conducting a full scale study for all AA and CAST positions, including Deans & VP’s.

  • New Semester EEO Reminders:

In accordance with Title 5 regulations, information regarding EEO policies and procedures is provided to all employees via email each semester.  HR handles all complaints of unlawful discrimination, including sexual harassment and sexual violence.  Palomar employees are responsible for reporting any complaints or allegations to the HR office.  Basic information and instructions on how to file a complaint are available by following the link on the front page of the Palomar College website titled, Title IX and the Campus SaVE Act.

 Other

Cornerstone:

New learning management software, Cornerstone, was rolled out for professional development at the beginning of the Fall semester; HR is considering utilizing the software for the purpose of training/onboarding new faculty and staff.

Open Enrollment:

In October 2017, all employees will have the opportunity to make changes to their health benefits and flexible spending accounts.  All changes will become effective January 1st, 2018.

North & South Centers:

Staffing needs are being discussed for the new North Center in Fallbrook and South Center in Rancho Bernardo.  These new Centers, expected to open Summer 2018, will generate FTES for the District.

          

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

http://www2.palomar.edu/pages/hrspc/

HRSPC

HRSPC (11/10/16)

The following discussion took place at the November 10, 2016 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

Strategic Plan 2019 – Action Plan Year 1 (Draft)
Shawna Cohen led committee members in a careful review of the draft objectives and project steps related to Goal #4 in the new Strategic Plan 2019, which is to maintain and support a diverse workforce.

Classification Study Implementation Update
Shawna Cohen reported implementation of the changes resulting from the Classification Study is almost complete. Memos were sent to classified staff (and their supervisors) whose positions were reviewed in the study informing them of their new classification titles and related position information as approved by the Governing Board. All the new classification specifications are now posted on the HRS website.

Recruitment Update
Shawna Cohen reported HRS is currently recruiting to fill vacated positions resulting from the SERP. Classified positions that were held up due to the Class Study are now being opened as well. As the District is now in stability funding, recruiting for faculty positions will be limited. HRS is also working toward filling all interim administrator positions. Recruitment for the position of Vice President, Human Resource Services, is scheduled to open a second time; interviews will be conducted in early Spring 2017.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

Human Resource Services Planning Council (HRSPC)

HRSPC (9/20/16)

The following discussion took place at the September 20, 2016 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • Orientation
    Michelle Barton presented an overview of the Palomar College Governance Structure, explaining the value of participatory (shared) governance, participation, and communication.  She provided information regarding the Comet Information Exchange (CIE), a website where summaries from all Palomar College planning councils and numerous committee meetings are represented, making it easier for people to get information about the campus’ shared governance.  She reported an Accreditation Team follow-up site visit is expected in mid-October.
  • Staff Training and Development Committee Discussion
    Kelly Falcone reported Assembly Bill 2558, passed in September 2014, established the Community College Professional Development Program and funding  will be allocated to community college districts that provide professional development opportunities for both faculty and staff.  An adjustment is needed to the Palomar College Governance Structure so a new committee can be formed and a Human Development Resource Plan can be developed.  The Staff Training & Development Committee and      Professional Development Committee will likely be merged to create this new committee.  (There was some discussion about representation on the new committee.)  New Software will need to be identified and tested.
  • Classified Unit Classification Study
    Shawna Cohen reported the Class Study was officially approved at the September 13th Governing Board meeting.  HR is in the process of notifying classified employees with information about new classifications, titles, and salaries.
  • EEO Funds Allocation for 2016-2017
    Shawna Cohen reported Palomar Community College is one of 55 districts that provided the Chancellor’s Office with an EEO Funding Allocation report that will result in the funding of $60,000 to be used towards EEO initiatives. An electronic copy of the report will be provided to committee  members.
  • EEO Plan Review
    Shawna Cohen reported the Palomar College EEO Plan 2016 went through a first-ever peer review process.  While there were a few suggested improvements, the review team appointed by the Chancellor’s Office found the Plan to be exemplary, one of the best in the state, and a model for other districts.  An electronic copy of the review will be provided to committee members.
  • Other
    The new compressed calendar has created some scheduling conflicts, resulting in the need to find a new day and time for the regularly scheduled meetings of the HRS Planning Council.  Committee members were asked to bring their calendars and suggestions to the next meeting.Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website: http://www2.palomar.edu/pages/hrspc/

 

 

SPC (04/19/16)

Strategic Planning Council

The following action and discussion took place at the April 19, 2016 meeting of the Strategic Planning Council.

ACTION ITEMS/SECOND READING

  • MS (Barton/Larson): Motion to approve ACCJC Recommendation#1 Response.  Motion carried
  • MS (Sourbeer/Stockert): Motion to approve Board Policy 3200-Accreditation.  Motion carried.
  • MS (Sourbeer/Barton): Motion to approve Administrative Procedure 3200-Accreditation.  Motion carried.
  • MS (Larson/Stockert): Motion to approve Administrative Procedure 3505-Emergency Response Plan.  Motion carried.

ACTION ITEMS/FIRST READING

  • EEO Plan 2016: The EEO Plan 2016 was reviewed and the changes from the last EEO Plan were explained
  • IEPI Goals (Institutional Effectiveness Partnership Initiative): The metrics for the IEPI goals were discussed

INFORMATION/DISCUSSION:

  • Review of the Strategic Plan 2016 Year 3 Year-End Progress Report
  • Review of the metrics in the Institutional Effectiveness Student Success Scorecard
  • Discussion of the draft goals and objectives for Strategic Plan 2019
  • Review and discussion of the report and recommendation of the Mobile Applications Task Force.  After discussion, there was consensus among SPC members to move forward with the company Dub Labs.
  • Discussion of the Budget Committee’s budget reduction ideas FY 2016-17.  SPC directed the Vice President of Finance and Administrative Services to move forward with the Budget Committee’s recommendation and discuss with executive staff
  • Report that the Community College CEO’s have established two workgroups, one that will work to improve the process and the other to develop transition plans to leave ACCJC
  • Report that the Instructional Planning Council approved the faculty hiring list for 2017-18
  • Report that the Student Services Planning Council is forming a Recruitment and Retention subcommittee
  • Report that the CCE is working with the District to implement the Classification Study
  • Report on the progress of the Marketing RFP

Additional information and exhibits can be found at the Strategic Planning Website:

http://www2.palomar.edu/pages/spc/

HRSPC (03/01/16)

Human Resource Services Planning Council

The following discussion took place at the March 1, 2016 meeting of the Human Resource Services Planning Council.

INFORMATION/DISCUSSION:

  • Staffing Master Plan: Work continues on the new 6-year plan, connecting it to enrollment and budget while keeping it simple and flexible. It is anticipated that the first reading will be available for review at the March 15th HRSPC meeting.
  • HRS Program Review Plan: Work continues on the new 2-year plan.  HRSPC will have the opportunity to review it and provide input before finalization.
  • EEO Plan: The new EEO Plan is due this year and will consist of revisions to comply with new Title 5 regulations.
  • Classification Study Update: The District and the CCE will begin negotiations soon with regards to the implementation of the Classification Study.
  • AP 3570 – Smoking and/or Other Tobacco Use (Second Reading): HRSPC discussed the concept of issuing citations to violators and adding “vaping” to the list of prohibited forms of smoking on campus. There was a unanimous vote “yes” to add “vaping” to the list of prohibited forms of “smoking” and to implement fines for second and subsequent violations.

Additional information can be found at the Human Resource Services Planning Council Website: http://www2.palomar.edu/pages/hrspc/

HRSPC (02/16/16)

Human Resource Services Planning Council

The following discussion took place at the February 16, 2016 meeting of the Human Resource Services Planning Council.

INFORMATION/DISCUSSION:

  • Staffing Master Plan: HRS has reviewed the current staffing plan and identified some of the obstacles that have made the process virtually ineffective.  Working with various councils and committees, HRS plans to create a new 6-year sustainable staffing plan that provides managers better direction and flexibility in considering their staffing needs in an ever-changing environment.
  • EEO Plan: The Chancellor’s Office is changing the model for how community colleges receive EEO funds.  There will be new measures by which community colleges will be evaluated for future funding and we will be required to submit a report in June to identify how we met the measures.
  • Classification Study Update: Reward Strategy Group (RSG) has completed the classification study.  The District and CCE must negotiate before implementing any changes.
  • AP 3570 – Smoking and/or Other Tobacco Use: Discussion on the concept of issuing citations to violators and adding “vaping” to the list of prohibited forms of smoking on campus.

Additional information can be found at the Human Resource Services Planning Council Website: http://www2.palomar.edu/pages/hrspc/