Palomar College Learning For Success

Comet Information Exchange (CIE)

Connecting Committees and Councils through Communication


Tag: CIE

Chairs & Directors (9/2/16)

The first Chairs & Directors meeting of the semester took place on September 2, 2016. Interim Vice President for Instruction Dan Sourbeer called the meeting to order at 1:05 p.m.

  • Dean Sivert introduced Monique Dumbrique and Christine Winterle from Human Resource Services. Together they gave a presentation regarding draft policies and procedures created regarding the establishment of an unassigned part-time faculty pool. This will provide a way for departments to have a pool of vetted part-time faculty ready to assign to last minute openings or substitute positions. Dean Sivert asked those present to review the proposed process and send feedback to her no later than noon on September 9th.
  • Wendy Nelson discussed Student Learning Outcomes, asking chairs to enter any new or changed SLOs into TracDat as links on the website will soon be updated. Next, she discussed how SLO facilitators are designated, indicating that department chairs are ultimately responsible for ensuring the work of the SLO facilitator is complete, though they are able to appoint a designee if necessary.
  • Wendy Nelson invited everyone to a Professional Development Day mini-conference that will be held on Friday, October 7th from 8:00 am-4:15 pm in the Student Union, led by Tom Angelo.
  • Interim VP Sourbeer gave an overview regarding enrollment and related topics. He first explained the factors that contribute to how the college is funded. He further noted the college is in the second year of stability funding (a 3-year process), and our baseline funding we re-bench at the end of FY 17-18.
  • Next, Interim VP Sourbeer discussed how everyone is part of the team when it comes to enrollment management. He shared that enrollment has declined due to several factors including improved economy, loss of community involvement, changes in repeatability, etc. He emphasized the importance of scheduling to serve our students and community. Growth can be achieved through many avenues, including dual enrollment, concurrent enrollment, targeted classes/programs for the military, distance education, and creation/expansion of programs and opportunities with Career Technical and Extended Education (CTEE). The South Center will also offer growth to the District, but not in time to impact the re-benching of our baseline funding. Therefore, the other opportunities for growth need to be addressed immediately as we determine the needs of our community.
  • Interim VP Sourbeer outlined the structure of the newly revised Program Review and Planning process, which will be brought to Instructional Planning Council (IPC) for consideration soon. The new format has one third of the programs going through an in-depth Y1 process at a time, followed by a shorter Y2 and Y3 follow up. More information will be forthcoming.
  • Interim VP Sourbeer briefly discussed the Faculty Obligation Number (FON).  Because our enrollment numbers are down, it is unlikely the college will be hiring faculty from the general fund this year, unless required for program accreditation purposes.
  • Interim VP Sourbeer encouraged everyone to use the Comet Information Exchange (CIE) as a central location for learning about the conversations occurring on campus. This site houses meeting summaries and allows members of the campus community to communicate with their constituency representatives in order to contribute to these discussions.
  • Finally, Interim VP Sourbeer recognized all the work that VP Adrian Gonzales had done last year as Interim President and also commended the Deans on their efforts.

The meeting adjourned at 2:30 p.m.

IPC (10/28/15)

The following discussion took place at the October 28, 2015 meeting of the Instructional Planning Council:


  • Minutes from the September 23rd and October 14th meeting were approved.
  • Dean Kahn reviewed the SWOT Analysis results and the IPC goals established through this process. Dean Sivert proposed the addition of one more goal. The council approved the goals with the addition by Dean Sivert.
  • Dean Kahn lead a discussion regarding Enrollment as the council reviewed the summary results of the Enrollment SWOT Analysis and the Top 10 Programs to Promote exercises conducted at the last meeting. The members discussed the possibility of having a team of faculty work with Interim VP Sourbeer to help address some of the Enrollment issues.
  • Dean Kahn announced there would be a South Center Community Forum tonight, October 28th, at Mount Carmel High School Gymnasium, as part of the EIR process.
  • Mollie Smith updated the council on the Adult Education Block Grant (AEBG 104) and Career Pathways.
  • Dean Sivert demonstrated how to access the Comet Information Exchange (CIE).  This is a web-based blog which has been designed to be a one-stop shop for Palomar information. Rather than receiving email highlights from all the different meetings, all highlights would be posted on this website, with links to the complete minutes. An additional benefit of this format is that “TAGS” are located on the left side of the home screen. The larger the word, the more posts regarding that subject. You can click on the tag and it will bring up all the related conversations. The site can be accessed at Dean Sivert encouraged the council to get the word out regarding this resource.
  • The Council would like to propose more interconnection between councils. This would be the idea of the CIE, but in a face-to-face format.

Additional information can be found at the Instructional Planning Council Website: