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Category: Finance & Administrative Services Planning Council (FASPC)

FASPC (2/9/17)

The following took place at the February 9, 2017 meeting of the Finance and Administrative Services Planning Council:

SECOND READING

  • A motion to approve the Technology Master Plan was carried out by unanimous vote.

INFORMATION/DISCUSSION:

  • VP Perez was absent so Connie Moise reported on his behalf.
    • There was a data breach on payroll data. The breach is under criminal investigation and the District is working with law enforcement to identify the perpetrator.
    • The Administration is working on the preliminary staffing plans for the North and South Education Centers. The centers are scheduled to open by summer 2018.
    • The Groundbreaking Ceremony for the South Ed Center will be on Friday, March 3, 2017.
    • Bond sale for the last series of bonds in the amount of $139M.
  • Chris Miller reported security cameras will be installed at NB Behavioral Health and the Health Center. The cameras will only be in the hallway for security reasons and not on an employee’s workstation.
  • Chris Miller reported the District will be leasing an offsite parking lot for students. We will have a shuttle to transport students to the San Marcos campus. This will make up for the loss of student parking once Lot 12 and the temporary parking lot close for construction.
  • Carmen Coniglio reported the District’s annual audit was clean with no findings. We received one recommendation to limit the use of Cal-Cards as they expose us to a lot of financial risk.
  • Connie Moise reported the mobile app is in the Android and Apple store but still not available for download. Oracle, the mobile vendor and IS are working diligently to resolve one problem before releasing it.

Meeting was adjourned at 3:02 p.m.

Full meeting minutes, once approved, can be found at the Finance and Administrative Services Planning council website: http://www2.palomar.edu/pages/faspc/

FASPC (12/8/16)

The following took place at the December 8, 2016 meeting of the Finance and Administrative Services Planning Council:

FIRST READING

  • Connie Moise presented the draft Technology Master Plan for review. Members were asked to take the plan back to their constituent groups for feedback.

INFORMATION/DISCUSSION:

  • VP Perez was absent so Connie Moise reported on his behalf.
    • The campus theme for 2017-2018 will be “Better Together”
    • The South Ed Center is under construction.
    • The North Ed Center is in the design/planning stages.
    • PFF negotiations are complete and the TA will go to the December Board Meeting.
    • CCE negotiations began today (December 8th).
    • Payment plans are now available to students when they register for the spring semester
    • The mobile app is in the Android and Apple store but not available for download yet. There is a data sharing problem with one piece of the app and IS and the vendor are working diligently to resolve it.

Meeting was adjourned at 3:22 p.m.

Full meeting minutes, once approved, can be found at the Finance and Administrative Services Planning council website: http://www2.palomar.edu/pages/faspc/

FASPC (9/8/16)

Finance & Administrative Services Planning Council

The following action and discussion took place at the September 8, 2016 meeting of the Finance & Administrative Services Planning Council:

MINUTES:

  • MS (Moise/Garland): The minutes from the April 14th meeting were approved.

ACTION ITEMS:

  • Convert all single-use restrooms on campus (current or future) to gender neutral restrooms, with newly approved district signage. The state Assembly passed Assembly Bill 1732, single-user restrooms. If signed into law by Governor Brown, the bill would take effect on March 1, 2017.
    • MS (Miller/Fernandez) motioned to move to action/second reading. Motion carried.
    • MS (Akins/Fernandez) motion to approve the change to single-use restrooms. Motion carried.
  • Naming Rights – Radio Studio: The family of Jonathan Downey will set up a $20,000 scholarship endowment for Palomar College students with a major in Communications/Radio TV. Per AP 3830, recognition plaques may be placed in appropriate locations in honor of the donor with a gift amount between $10,001 and $99,999. The radio studio will be named after Jonathan Downey, a former student of Palomar College. The plaque will be placed outside the radio studio inside the radio station.
    • MS (Miller/Moise) motioned to move to action/second reading. Motion carried.
    • MS (Moise/Fernandez) motion to approve the naming of facilities. Motion carried.

INFORMATION/DISCUSSION:

  • VP Perez reviewed the membership list and meeting dates/times for FY 2017. There are currently 3 vacancies: ASG representative, PFF representative and Manager of Business & Contract Services.
  • VP Perez will take the FY 2016-17 Adopted Budget to the Governing Board for approval on September 13, 2016.
  • VP Perez reported we are down in enrollment and need to gain 1,767 FTES. The District is working on a new funding model for future semesters.
  • VP Perez reported the CCE and the District tentatively agreed on the implementation of the RSG Classification Study. The agreement will go to the Governing Board for approval on September 13, 2016.
  • VP Perez reviewed the Draft Strategic Plan 2019.
  • Connie Moise reported the Technology Plan Workgroup finalized the structure and most of the content for the Technology Master Plan. They are working on tying it back to the Strategic Plan.
  • Chris Miller reported the Facilities Review Committee approved the Escondido Center Early Childhood Education Lab School to temporarily use their scrolling sign on the outside of the building to advertise they are accepting students as they are currently down in enrollment.
  • Chris Miller reported the safety issue the sandwich boards pose on our visually impaired students. If you see one in the way, move it to the side and notify the department responsible for the sign.
  • Chris Miller reported there is currently $220 million of projects in construction and in design.
  • Chris Miller reported The Great American Shakeout is scheduled for October 20, 2016 at 10:20 a.m. The Environmental Health & Safety Department is working with the Deans to identify buildings that want to participate.
  • Connie Moise reported Information Services temporarily expanded the wireless access in the Bookstore to help students find their books using their mobile devices in the Bookstore the first few weeks of school.

Additional information can be found at the Finance & Administrative Services Planning Council Website: http://www2.palomar.edu/pages/faspc/

FASPC (04/14/16)

Finance & Administrative Services Planning Council

 

The following action and discussion took place at the April 14, 2016 meeting of the Finance & Administrative Services Planning Council:

MINUTES:

  • MS (Miller/Coniglio): The minutes from the March 10th meeting were approved with an abstention from Jose Fernandez and Connie Moise.

INFORMATION/DISCUSSION:

  • VP Perez reviewed the draft of AP 3570 – Smoking and/or Other Tobacco Use. There were no comments or suggestions from the members.
  • VP Perez reported due to the compressed calendar for the fall 2016 semester, the starting and ending times of classes will be shifting. Our meeting time will change from 2-3:30PM to 2:45-4PM to accommodate our faculty members.
  • VP Perez reported the members for the Presidential Search Committee were approved with Governing Board Secretary, Nancy C. Chadwick serving as the committee chair. A tentative start date for the new President is August 2016.
  • VP Perez reported there will be a special SPC meeting on April 27, 2016 from 3:30-5 PM to discuss the South Education Center and encourages anyone interested to attend.
  • VP Perez reported the Budget Committee will be making recommendations to SPC on budget reduction ideas while the District is in stability funding.
  • Connie Moise reported a taskforce was created to review mobile apps for the District. They reviewed 3 companies and will be presenting their findings at the next SPC meeting on April 19, 2016.

Additional information can be found at the Finance & Administrative Services Planning Council Website: http://www2.palomar.edu/pages/faspc/

 

FASPC (03/10/16)

Finance & Administrative Services Planning Council

The following action and discussion took place at the March 10, 2016 meeting of the Finance & Administrative Services Planning Council:

MINUTES:

  • MS (Sena/Miller): The minutes from the February 25th meeting were approved with an abstention from Carmen Coniglio.

ACTION ITEMS/SECOND READING:

  • MS (Miller/Sena): Chris Miller discussed suggested signage for the single use restrooms on campus. A motion was made to accept and advance it to SPC. The motion carried unanimously.

INFORMATION/DISCUSSION:

  • VP Perez reviewed the draft of AP 3570 – Smoking and/or Other Tobacco Use. He asked that the members discuss this with their constituent groups and we’ll bring it back for discussion and hold a formal vote later in the semester.
  • VP Perez reported Interim President Gonzales will hold two All College Forums on March 16, 2016 with an update on spring activities.
  • VP Perez reported the District will implement a payment plan for students through Nelnet.
  • VP Perez reported a subcommittee of the Budget Committee is discussing ways to decrease expenditures along with identifying ways to use other funds strategically.
  • Chris Miller reported the new Early Childhood Education Lab School will open on Monday, March 28, 2016.
  • Bernie Sena reviewed Aramark’s Fall 2015 Dining Styles Survey.

Additional information can be found at the Finance & Administrative Services Planning Council Website: http://www2.palomar.edu/pages/faspc/

FASPC (11/12/15)

Finance & Administrative Services Planning Council

The following action and discussion took place at the November 12, 2015 meeting of the Finance & Administrative Services Planning Council:

INFORMATION/DISCUSSION:

  • Minutes from the September 24th meeting were approved.
  • Chris Miller discussed the SPPF requests that are due November 16th. 75% of the FY15-16 SPPF funds will be allocated to fund one or two large institutional-wide initiatives and the remaining 25% to other projects.
  • Connie Moise discussed AP 3720, Computer and Network Use and the need to change some of the language.
  • Chris Miller reported there is a need for a lactation facility on campus for staff and students and Facilities is currently searching for a possible location.
  • Chris Miller reported the new Baseball Field is complete with the grand opening scheduled for their first home opener in January 2016.
  • Chris Miller reported the old Baseball Field will be turned into a temporary parking lot for students due to the loss of parking when the Parking Structure construction starts.

Additional information can be found at the Finance & Administrative Services Planning Council Website:

http://www2.palomar.edu/pages/faspc/

FASPC (09/24/15)

Finance & Administrative Services Planning Council

The following action and discussion took place at the September 24, 2015 meeting of the Finance & Administrative Services Planning Council:

ACTION/SECOND READING:

  • MS (Miller/Moise):  Debbie King from the Foundation presented a five-year pledge from Hunter Industries establishing an endowment of $500,000 in support of the Palomar College Arboretum.  A motion was made to accept the donation and advance it to SPC.  The motion carried unanimously.

INFORMATION/DISCUSSION:

  • VP Perez welcomed and introduced new Fiscal Services Director, Carmen Coniglio.
  • VP Perez reported a subcommittee of the Budget Committee will meet on the fourth Tuesday of each month for an in depth discussion and analysis of the District’s budget.
  • VP Perez reported the interviews for the new President are in progress with an anticipated start date of January 2016.
  • VP Perez mentioned that the District is beginning to plan for offerings/schedule/staffing of the South Education Center, opening Fall 2017.
  • VP Perez reported the new California Coast Credit Union ATM machine was installed near the Bookstore.
  • Chris Miller reported Palomar College won two awards at the Community College Facility Coalition (CCFC); an Award of Excellence for the Humanities Building and an Award of Merit for the Learning Resource Center.

 

Additional information can be found at the Finance & Administrative Services Planning Council Website:

http://www2.palomar.edu/pages/faspc/