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Author: LaVigueur, Michelle

SSEC (3/24/17)

The following action and discussion took place at the March 24, 2017 meeting of the Student Success & Equity Council:

INFORMATION/DISCUSSION ITEMS

  • Conference OpportunitiesThose interested in attending any of the conferences can contact Olga at x3624.
  • Workgroups Report Out

    • Retention – Cindy Anfinson reported that their group has split into three subgroups:
    • ESL/Basic Skills Completion – led by Larry Lawson, working on:
      • Embedded tutoring workshops to be launched in fall of 2017
        • Information on funding for embedded tutors
        • 4 PD workshops in the fall of 2017 – this group will be meeting with Kelly Falcone at the next SSEC Workgroup meeting on April 28, 2017 to discuss implementation
        • Tutoring committee has a sub-group on embedded tutoring around STEM, led by Mireya Gutierrez-Aguero. This sub-group will be meeting to collaborate with them in April 2017
      • FYE and other high touch programs – led by Rosalinda Tovar, working on:
        • Restructure FYE orientation starting in fall of 2017
        • Integrating FYE with EAP, Week of Welcome, and other on-boarding activities
        • Create campus “traditions”
        • Considering an Open House event where parents will be invited
      • 6 factors of student success campaign – led by Nancy Moreno, working on:
        • Creating sample syllabi for faculty
        • PD workshop
        • Implementing the 6 factors into courses
        • Focus group for students
        • Create banners for the San Marcos, Escondido, North and South centers
        • Create videos and integrate them into other parts of the college/websites
        • Student Pathways – Rachel Miller reported that they reviewed an application around guided pathways and used it as a framework to create a readiness assessment. They used the readiness assessment to create questions/surveys to find out if members on campus are ready for guided pathways.  They also built a visualization of the timeline, based on the STEM pathway and would like to implement it by the fall of 2019.  Kathy Kailikole wrote a grant for STEM pathways and we received funding for a 3 million dollars block grant from the Chancellor’s Office in March 2017 for STEM pathways.
        • Access & Outreach – Pete Ordille reported that the following objectives were reached:
          • Creating a mission/value statement for the Veterans Outreach
          • Creating pathways for direct employment
            • Graduation at Camp Pendleton for EME students
          • Ensuring our Veterans have marketable skills
          • Legislation has been established that recognizes military training as college credit for     EME 100 – Combat Lifesavers course (required in the military).
          • Pair students up with mentors in the community
          • Fast-track them into jobs/careers
          • Counsel them regarding available benefits
          • Public safety marketing video has been created – it will be previewed on April 7, 2017
  • Integrate Updates (BSI/SE/SSSP/NCSSSP)Olga reported that the Chancellor’s office has initiated plan integration activities to combine the four categorical programs to include Basic Skills/Student Equity/SSSP and Non-Credit SSSP. The restrictions on all funding allocations are limited to: gifts, stipends, political contributions, courses that generate FTE and supplanting.  We will be creating our own guidelines for what is reasonable and justifiable for all four programs and will consistently apply those guidelines.

OTHER BUSINESS

  • VP Sourbeer reported on the IEPI visit which took place on March 17, 2017. The visiting team gave us a lot of positive and complimentary feedback.  They will make recommendations at their next visit in April 2017 and will return again in fall of 2018.   They focused on the following items:                                          
    • Enrollment Management – Current processes and suggestions for improvement
    • Human Resources – Hiring process, hiring committees, time management, etc.
    • Communications – Shared governance and communications reaching all constituent groups
  • VP Sourbeer reported that the interviews for the VPI position are taking place today.
  • VP Sourbeer reported that the VP of HR committee failed the search. We will be bringing in a consultant and will go out again for hire.

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

SSPC (3/22/17)

The following discussion took place at the March 22, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Need Member from SSPC to Serve on SSEC – VP Gonzales advised the Council that there is a position available on SSEC for a faculty member from SSPC. There were no volunteers at this time.  We will revisit this item in the fall 2017 semester.
  • Review 2016-17 PRP’s – VP Gonzales advised we need to have a more consistent approach with our SAO’s and to also find ways to ensure our data collection is cleaner across the board. We will identify who our SAO Coordinator is and reach out to that person to guide us through the process.
    • Counseling – Non-Instructional – Patrick O’Brien reviewed this PRP.
    • EOPS/CARE and CalWORKs – Brian Stockert reviewed this PRP.
    • Transfer Center – Elvia Nunez reviewed this PRP.
  • Update on Student Services BP/AP – VP Gonzales reported that the following Student Services BP’s and AP’s were sent to the Council for feedback. There were no suggested edits from the Council.  They will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.  Item 3c will be tabled until the next meeting on April 12, 2017 as our new Director of Financial Aid, Adrianne Lee is making edits to this AP.
    • AP 5015 – Residence Determination
    • AP 5070 – Attendance
    • AP 5130 – Financial Aid, Veterans’ & Scholarship Services – Tabled.
    • AP 5300 – Student Equity
  • IEPI Visit on 3/17/17 – VP Gonzales reported on the IEPI visit took place on March 17, 2017. The visiting team gave us a lot of positive and complimentary feedback.  They will make recommendations at their next visit in April 2017 and will return again in fall of 2018.   They focused on the following items:
    • Enrollment Management – Current processes and suggestions for improvement
    • Human Resources – Hiring process, hiring committees, time management, etc.
    • Communications – Shared governance and communications reaching all constituent groups
  • North Center Update – VP Gonzales reported that the land at the North Center has been graded. The Center will include temporary mobile buildings while the permanent buildings are being constructed.  We will be offering General Education classes, Biological Sciences and possibly Public Safety classes beginning in the fall of 2018.
  • South Center Update -VP Gonzales reported that the South Center is currently being remodeled. The Groundbreaking took place on March 3, 2017.  We will be offering classes starting in the fall of 2018.  We will be offering General Education classes, Technology classes and CTE classes.  Staffing is currently being discussed at the VP Student Services Cabinet.  A PowerPoint of both the North and South Centers will be sent out to the SSPC.
  • Student Health Centers:
    • New Behavioral Health Counselor – Mariana Guzman
    • Outreach Activities – Judy Harris and Dr. Jean Cook will be discussing Mental Health resources on campus at Classified Speaks on March 23, 2017. This information will also be discussed at Classified Staff Development Day on March 28, 2017.
    • Planned Parenthood Event – This will be held on April 5, 2017 from 10:00 a.m. – 3:00 p.m. in Student Quad.

OTHER BUSINESS

  • VP Gonzales reported that there is a regional initiative to offer services to formerly incarcerated students. We will be identifying a liaison to lead this effort.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SSPC (3/8/17)

The following discussion took place at the March 8, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
  • Police Department – Chief DiMaggio reviewed this PRP.
  • Pride Center – Abbie Cory reviewed this PRP.
  • Student Affairs – Sherry Titus reviewed this PRP.
  • Student Health Centers – Judy Harris reviewed this PRP.
  • SPPF Requests – We received a total of five SPPF requests.  One was received after the deadline (Michelle Vogel Trautt – Peer Health Educator Program for $20,000.00).  This SPPF request did not move forward, as the deadline was not met. The SPPF requests below that receive a consensus from the Council to move forward, will go to Executive Cabinet for further review and then to SPC for a broader discussion.  SPPF requests will then be supported based upon ranking and the availability of funding. It was suggested that we create a workshop on submitting SPPF requests as some had difficulty meeting the requirements for submission.
    • Melinda Carrillo – Reading Services In-reach Program ($2,800.00) – VP Gonzales reviewed this SPPF request. It generally met the criteria and will be moved forward for further discussion.
    • Patricia Rodriguez – FYRST Textbook Assistance ($16,000.00) – VP Gonzales reviewed this SPPF. This SPPF request will not be sent forward, as it did not meet the Strategic Plan objectives.  It needed to be more fully developed and should have included collaboration with others on campus.
    • Veronica Aguilera/Calvin Onedeer Gavin – FYRST San Pasqual Dual Enrollment/Counseling Section ($9,600.00) – VP Gonzales reviewed this SPPF request. This SPPF request will not be send forward.  SPPF requests do support course development, but not course scheduling.  This request should have included collaboration with others on campus.  We will look into other funding sources to support this request.
    • Veronica Aguilera/Calvin Onedeer Gavin – Technology Updates – EOPS, CARE, CalWORKs, FYRST ($7,598.00) – VP Gonzales reviewed this SPPF request. We will get more clarity around the equipment and software requests and move it forward for further discussion.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

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SSEC (2/24/17)

The following action and discussion took place at the February 24, 2017 meeting of the Student Success & Equity Council:

INFORMATION/DISCUSSION ITEMS

  • UMOJA “Starting with your Why” – Adjunct Faculty Winter Retreat Report Out-Kyle Owens, January 5-6, 2017 at the Paradise Point. Resort, San Diego – Kyle Owens reported that six adjunct instructors attended this two-day conference.  UMOJA has been in the process of being implemented throughout the state of California over the past two years.  Coordinators from the community colleges that have already implemented UMOJA were in attendance.  The program has taken on a holistic approach to include spiritual, personal, academic and career goals around African and African American scholars.  The focus is geared towards retention, persistence and increasing graduation rates (similar to the Puente program).  Students and coordinators have developed “Porch Talk” seminars, which invites different community members to discuss overcoming challenges, increasing inclusion, encouraging student retention and developing alliances on campus.  Our UMOJA program is geared towards being implemented by the fall of 2018.
  • Conference Opportunies:
    • HACU – October 28-30, 2017 at the Hilton San Diego Bayfront – VP Gonzales reported that we will be sending faculty/staff members and students to this conference. All who attend will be required to drive back and forth each day, since it is located in San Diego.  Students who apply for a scholarship will be required to have at least one semester of college completed in order to apply.  May 31, 2017 is the early bird deadline.
  • Palomar College Promise Update – VP Gonzales reported that the Palomar Promise Launch was held on February 22, 2017 in the Brubeck Theater. There were over 150 Gear-Up students in attendance as well as Governing Board members, campus community members, city officials, Palomar College Foundation supporters and numerous community members.  The College received a $1 million dollar donation from Follett Corporation and $500,000.00 from the Palomar College Foundation.  Additionally, the College has created a website to support the Palomar Promise: https://www2.palomar.edu/pages/palomarpromise/.  The Palomar Promise includes the following benefits for one year:
    • Free tuition ($46.00 per unit)
    • $1,000.00 towards books ($500.00 per semester)
    • Health fees paid ($19.00 per semester)
    • Parking fees paid ($40.00 per semester)
  • SE/SSSP/BSI Discussion – VP Gonzales reported that we have received notice from the Chancellor’s Office that the Student Equity plan, the Student Success and Support Program plan and the Basic Skills plan will all be combined. Olga reported that it will be on a 2-year cycle with overlapping years.  The chairs of SSEC and the BSI committee will be meeting in the coming weeks to discuss how to integrate these plans.  The new plan deadline is December 2017.
  • Funding Request Update – VP Gonzales gave an overview of the funds currently committed to SE and SSSP. Our current funding requests are exceeding our allocation.  There was brief discussion on continuing to fund the current requests and not accepting more at this time.
  • Workgroups Meet – The Workgroups were dismissed to meet for the last part of the meeting.

OTHER BUSINESS                                                                                            

  • VP Gonzales announced that the Asian Pacific Americans in Higher Education (APAHE) will be holding a conference on April 6 -7, 2017 at the Oakland Marriott City Center: http://apahenational.org.  Student Equity funds will be used to send two to three faculty members to this conference.
  • Olga reported that the rescheduled trip to the Museum of Tolerance took place on February 17, 2017. This Student Equity event was a huge success.
  • Olga reported that the North Inland Live Well Center (County Facility/Social Services building) has a 10,000 square foot Veteran’s Center. Palomar College now has a space there with our own cubicle, two classrooms, break room, etc.  All of these resources are offered at no cost to us and they support outreach to our Veterans DI group as listed in our SE plan.
  • VP Gonzales reported that the College has created a new website to support any AB 540/Immigrant Resources: https://www2.palomar.edu/pages/ab540andimmigrantresources/.  The purpose of this website is to provide AB 540 and immigrant resources/facts to students, faculty and staff.  It will also serve as a central location for information around these topics.
  • VP Gonzales also reported that the College created another website to support Title IX and Campus SaVE Act: https://www2.palomar.edu/pages/titleixcampussaveact/.  This website will also serve as a centralized location for information related to this topic

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

SSEC (2/10/17)

The following action and discussion took place at the February 10, 2017 meeting of the Student Success & Equity Council:

INFORMATION/DISCUSSION ITEMS

  • M2C3 Survey Administration Update – Olga Diaz – The M2C3 Survey was administered to students in class during the fall 2016 semester.  Approximately120 courses were selected to participate. The information collected was delivered to researchers at San Diego State University and the results will be returned in about a month.  An open presentation will then be conducted on campus once all information is gathered.
  • Student Equity Spring 2017 Activities
    • Student Equity Spring 2017 Book/Movie schedule – Olga Diaz provided a schedule of the Student Equity book and film topics.  The series takes place on Monday evenings during the spring 2017 semester at 4:30 p.m. in the Student Equity & Advocacy Leadership (SEAL) Center/SU-19.  Everyone is welcome to attend.
  • Museum of Tolerance Tour Update – Olga Diaz reported that the field trip was rescheduled to February 17, 2017.
  • Conference Opportunities:
    • A2MEND – March 1-3, 2017 at the Westin LAX in Los Angeles – VP Gonzales asked that anyone interested in attending to promptly let the Council know.
    • HACU – October 28-30, 2017 at the Hilton San Diego Bayfront – VP Gonzales and President Blake would like to send a team of individuals to the HACU conference.  President Blake is assisting with the planning of the conference.   Early Bird Registration is $309 per person for students and $603 for faculty and staff.  It was suggested that we extend the invite to peer mentors, ambassadors and ASG.
  • Palomar College Promise Update – VP Gonzales reported that the launch date is February 22, 2017 in the Brubeck Theatre from 10:00 a.m. – 1:00 p.m.  The Palomar Promise is a significant and historical event for Palomar College.  The Palomar Promise is a one-year program but the College is working on developing a second year experience (SYE) for students.
  • Workgroups Report Out
    • Retention – Cindy Anfinson and Nancy Moreno reported that they are researching how students are being directed to our high touch programs (Athletics, DRC, FYE, TRIO).
    • Pathways – Glyn Bongolan reported that they are working on establishing shared knowledge and vocabulary that will assist them in moving forward with the introduction of Pathways to faculty and how Pathways fits with the bigger picture of redesigning the College.
    • Access & Outreach – Marty Snyder reported that they are looking at the disproportionate impact groups on campus and researching what barriers they have to accessing our services. They also discussed planning events that reach out and showcase Palomar College values to the military and Veterans.
  • SSSP/SE Budget update – Olga gave a quick update on funding.  The current budget for 2016-17 SSSP is $3,305,678.  Many positions are being paid for out of the SSSP budget, particularly in Counseling.  Olga is in the process of hiring a business specialist who will help with making sure that reporting is being reviewed more frequently and on a more consistent basis.  The allocation of Student Equity funds for this year is $1,815,640.  All of the funds have been allocated out to fund salaries, benefits and prior approved SE projects.
  • SE/SSSP/BSI Discussion – Olga reported that the state is conducting workshops and seminars to collect college feedback around best practices.  There is a small task force that has been formed.
  • Council Reading Update: Redesigning America’s Community Colleges – A Clearer Path to Student Success (Chapters 5 – 6) – Olga reported that Kelly Falcone created a blog on the Professional Development website    http://www2.palomar.edu/pages/pd/category/reimagine-palomar/ to give book readers an opportunity for online group discussion.  An in person discussion group is being held on second and fourth Fridays from 8:00 – 9:00 a.m. in AA-140.
  • OTHER BUSINESS
    Olga Diaz reported that Bryan Stevenson will be presenting to our students, faculty and staff on March 7, 2018. He is the author of a best-selling book titled, Just Mercy.  The book discusses the correlation between a lack of education and serving a prison sentence.  The Concert Hall at the California Center for the Arts in Escondido has been reserved for the event.

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

 

SSPC (2/8/17)

The following action and discussion took place at the February 8, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
    • Athletics – Scott Cathcart reviewed this PRP.
    • Counseling – Instructional – Patrick O’Brien reviewed this PRP.
    • International Students – Yasue O’Neill reviewed this PRP.
  • Update on Student Services District BP/AP – VP Gonzales advised that the following Student Services Board Policies and Administrative Procedures were sent to the Council for feedback.  There were no suggested edits from the Council.  They will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.
    • AP 5075 – Course Adds and Drops
    • AP 5110 – Counseling Services
    • AP 5120 – Transfer Center
    • AP 5140 – DRC/DSPS
    • AP 5160 – Gear Up Program
    • AP 5170 – TRIO Program
    • AP 5510 – Off-Campus Student Organizations
    • AP 5610 – Voter Registration
    • AP 5700 – Athletics
    • AP 5900 – Prevention of Identity Theft in Student Financials
  • Promise Program Framework – VP Gonzales reported that the Palomar Promise grant proposal was sent to the Chancellor’s Office earlier this month, to meet the February 3, 2017 deadline.  The Palomar Promise will provide support to incoming freshman from Early Preparation > FYE > SYE > Completion.  The Palomar Promise will work in conjunction with many other student support services on campus such as dual/concurrent enrollment, summer academies, early alert, Transfer Center, Career Center, tutoring, retention, etc.
  • High School Concurrent/Dual Enrollment – VP Gonzales reported he met with a group from Instruction and Counseling last week to discuss how to reorganize AB 288 to allow us to work more closely with the high schools.  They are working on creating a menu of classes to offer to our district high schools.  Patrick O’Brien reported that all four classes offered to San Marcos High School, Mission Hills High School, Ramona High School and Fallbrook High School were filled for the spring 2017 semester.
  • AB 540/Immigrant Student Support – VP Gonzales reported that Student Services has created a website to include resources to our AB 540/Immigrant students.  The website will include statements, information, facts and resources for our students, faculty and staff.
  • Hiring FT Counselor(s) for Fall 2017 – Patrick O’Brien reported they currently have twenty-one full-time counselors and are in need of more.  He requested hiring two full time Counselors and the Council agreed that we can hire one Counselor now.  There was discussion on the various positions that need to be filled in Student Services areas.  VP Gonzales reported that we have hired over fifty classified positions, almost thirty faculty and several administrators since the SERP.

OTHER BUSINESS

  • VP Gonzales gave an update on the recent W-2 data breach. The breach was recognized through our regular IS monitoring and quickly blocked the port of entry of the breach.  An investigation is still ongoing.  There is an offer for 1 year of identity protection available to Palomar College employees.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SSPC (12/14/16)

The following action and discussion took place at the December 14, 2016 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Review 2016-17 PRP’s
    • Assessment – Dean Stockert reviewed this PRP.
    • Career Center – Rosie Antonecchia reviewed this PRP.
    • DRC – Instructional – Dean Stockert reviewed this PRP.
    • DRC –Non-Instructional – Dean Stockert reviewed this PRP.
    • Evaluations & Records – Dr. Magnuson reviewed this PRP.
    • Financial Aid, Veterans & Scholarships – Dr. Magnuson reviewed this PRP.
    • Police Department – This PRP was tabled until the next SSPC meeting on February 8, 2017.
  • Update on Student Services District BP/AP

The following Chapter 5, Student Services Board Policies & Administrative Procedures were reviewed by SSPC and will now move forward to the Policies and Procedures committee for further review.

  • BP 5000 – Student Responsibility
  • BP 5010 – Admissions and Concurrent Enrollment
  • BP 5015 – Residence Determination
  • BP 5020 – Nonresident Tuition
  • BP 5035 – Withholding of Student Records
  • BP 5040 – Student Records: Directory Information/Privacy
  • BP 5045 – Student Records: Challenging Content and Assess Log
  • BP 5050 – Student Success and Support Program
  • BP 5052 – Open Enrollment
  • BP 5055 – Enrollment Priorities
  • BP 5075 – Course Adds and Drops
  • BP 5110 – Counseling Services
  • BP 5120 – Transfer Center
  • BP 5130 – Financial Aid, Veterans & Scholarship Services
  • BP 5140 – DSPS/DRC
  • BP 5150 – EOPS
  • BP 5200 – Health Services
  • BP 5210 – Communicable Disease
  • BP 5220 – Shower Facilities for Homeless Students
  • BP 5300 – Student Equity
  • BP 5400 – ASG
  • BP 5410 – ASG Elections
  • BP 5510 – Off-Campus Student Organizations
  • BP 5570 – Student Credit Card Solicitors
  • BP 5700 – Athletics
  • BP 5900 – Prevention of Identity Theft in Student Financials
  • AP 5010 – Admissions and Concurrent Enrollment
  • AP 5013 – Students in the Military
  • AP 5020 – Nonresident Tuition
  • AP 5031 – Instructional Material Fees
  • AP 5035 – Withholding of Student Records
  • AP 5040 – Student Records, Directory Information and Privacy
  • AP 5045 – Student Records – Challenging Content and Access Log
  • AP 5050 – SSSP
  • AP 5052 – Open Enrollment
  • AP 5150 – EOPS
  • AP 5200 – Student Health Centers
  • AP 5210 – Communicable Disease
  • AP 5220 – Shower Facilities for Homeless Students
  • AP 5400 – ASG
  • AP 5410 – ASG Elections
  • AP 5570 – Student Credit Card Solicitors

OTHER BUSINESS

  • New Student Services Center Update – VP Gonzales reported that we are focused on all of Student Services being housed in the new Student Services Center. More information will be forthcoming over the next couple of months.
  • Palomar Promise Update – VP Gonzales reported that the focus of the Palomar Promise has shifted from a Financial Aid focus to more of a comprehensive Student Success initiative. A proposal will be submitted to the Chancellor’s Office by February 3, 2017 for $750,000.00 over two years to enhance the Palomar Promise to include the following five components:
    • Financial Aid
    • College preparation
    • First Year Experience (FYE) program
    • Second Year Experience (SYE) program
    • Completion
  • Governing Board meeting on December 13, 2016 – VP Gonzales reported that our new Trustee, Nina Deerfield was sworn in at this Governing Board meeting. He also reported that the following retirements, effective June 30, 2017 were approved:
    • Rich Talmo, Director of Development
    • Mark DiMaggio, Chief of Police
  • Current Climate on Campus – VP Gonzales reported that many in our campus community are feeling either uncertainty or discomfort around the recent elections. He advised that our first focus is to support one another and foster a climate of inclusion.  There will be more discussion in the coming weeks and months to allow faculty, staff and students to process any changes that may come forward.  A website will be created where credible information will be housed in relation to this topic.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SSEC (11/18/16)

ACTION ITEMS/FIRST READING

  • Approve paying the $1,000.00 UMOJA Consortium Fee
    • Motion:  MSC (Sourbeer/Stockert):  A motion was made to pay the $1,000.00 UMOJA consortium fee with Student Equity funds.
    • Result:  Motion Approved.

INFORMATION/DISCUSSION ITEMS

  • UMOJA Conference November 4-5, 2016 – update
    • Letty Aguirre reported that she is working on the UMOJA membership application which is due before February 2017.  The membership will allow Palomar College to have an UMOJA program on our campus and provide us with member benefits.  Cindy Anfinson reported that she, Letty Aguirre and Sierra Lovelace attended a workshop titled Starting Your Umoja Program at Your Campus.  She noted that once a letter of intent is submitted then a team including a coordinator, faculty member, student service representative, tutoring support, etc. will need to be identified.  Student Ambassador Jose Juarez reported that he had the opportunity to learn a lot about culture and develop his leadership skills.  He also noted an area of concern is retention for African American students once they begin attending Palomar College.  He mentioned that a benefit of peer mentors is that they are able to motivate new students and share their knowledge and experience.  Student Ambassador Nyawal Tut reported there is great benefit to having a SEAL center (formerly Club Hub) where students can meet with other students and also receive tutoring from instructors.  VP Gonzales advised the Council to begin discussing this with their constituent groups and we are looking into implementing this program in fall 2017.  There was further discussion on paying the UMOJA consortium fee.
    • Motion:  MSC (O’Brien/Sivert):  A motion was made to move paying the UMOJA consortium fee of $1,000.00 to an Action Item.
    • Result:  Motion Approved.
  • M2C3 Survey Administration Update
    • Olga Diaz reported that 118 courses were randomly selected and the M2C3 survey was administered to each class.  Once the administration is complete in early December 2016, the surveys will be submitted to San Diego State University to be scanned and an analysis will be prepared for us by an M2C3 team.  They will then visit our campus in spring 2017 to discuss their findings.
  • Museum of Tolerance Tour – December 2, 2016
    • Olga Diaz reported that Student Equity will be hosting an educational excursion to the Museum of Tolerance on December 2, 2016 with lunch at Factors Famous Deli.
  • Spring 2017 Equity Activities
    • Olga Diaz proposed a list of seventeen “equity” movies to be viewed by students in the SEAL Center over the spring 2017 semester.  Pizza, popcorn and water will be provided.  There was consensus among the Council to move forward with this effort.
  • Student Equity Conferences procedures
    • VP Gonzales reported that once approval has been provided by the SSEC for an individual to attend a conference, that person will need to complete their travel paperwork and obtain the appropriate signatures prior to attending the conference.
  • Tutoring Committee Discussion
    • VP Sourbeer reported that we have many different tutoring venues on campus and we are looking to centralize them.  It was suggested that the Tutoring Committee may be better housed under the SSEC.  Travis will lead this discussion at the Faculty Senate and report back to the SSEC with any input he receives.
  • Workgroups Report Out
    1. Student Pathways – Glyn Bongolan reported that the Council is currently reading Redesigning America’s Community College – A Clearer Path to Students Success and the entire campus now has access to read this book. They are also working on mapping our degrees, certificates and career pathways.
    2. Retention – Cindy Anfinson reported they discussed the word “retention” in detail, success indicators from the Student Equity plan and the goals linked to them.
    3. Access & Outreach – David Vasquez reported they are working on the mission/value statement for Veterans and are using the Palomar College mission statement as a guide. Dean Kahn reported that he met with Trustee McNamara and some of his colleagues at the Marine Corps Recruit Depot Command Museum in San Diego to get some ideas around access for Veterans.  He received several tangible ideas to increase access to this disproportionate impact group.
  • Discussion on the Current Political Climate
    • VP Gonzales advised that he received a message to add this item to our agenda.
    • Motion:  A motion was made to add a Discussion on the Current Political Climate to the agenda as an        Information/Discussion Item.
    • Result:  MSC – (O’Brien/Sanchez):  Motion approved.
    • There was discussion on how to best support our students who are struggling in light of the recent United States President Election results.  Martha Martinez advised that the AB 540/Undocumented/Mixed Status Student committee meets from 3:00 – 4:00 p.m. on the 2nd Thursdays of the month in SU-203.  The next meeting is scheduled for December 8, 2016.  She reported that a two-year license was purchased to view the screening of a documentary titled Indivisible.  VP Gonzales advised the Council that Behavioral Health Services are available to students and they can be reached at 760-744-1150 x2381.   Additionally, Employee Assistance Service for Educators (EASE) is available to full-time employees and they can be reached at 800-722-EASE (3273).  It was suggested to hold additional Campus forums, Professional Development opportunities and a “Day of Dialogue” around diversity for students and staff.  Olga advised the Council that Student Equity week will be expanded into a month in 2017.

OTHER BUSINESS

  • VP Gonzales reported that President Blake will be hosting a Campus Leadership retreat on Friday, December 9, 2016. He gave the Council an option for Workgroups to meet that day for the full two hours since all three tri-chairs will be at the retreat.  There was consensus among the Council to have a Workgroup only meeting on that day.
  • VP Gonzales reported that we are in the process of developing the details of the Palomar Promise. We are hoping to have funding in place by fall 2017.  Dialogue has begun to incorporate linking FYE into the Palomar Promise.

SSPC (11/9/16)

The following action and discussion took place at the November 9, 2016 meeting of the Student Services Planning Council:

  • INFORMATION/DISCUSSION ITEMS
    • Payment Plan Review – Carmen Coniglio reviewed the new Nelnet Enterprise Payment Plan for students.  The plan is now live and benefits our students by offering them an alternative payment option.  It is integrated with PeopleSoft and transactions are processed in real time.
    • Review 2016-17 PRP’s – VP Gonzales reported that Student Services has a workgroup currently updating our PRP forms to be used next year (2017-18).  He reviewed the following PRP’s:
      • Admissions Office
      • Articulation
    • Update on Student Services District BP/AP
      • BP/AP 5220 – Shower for Homeless Students – VP Gonzales reported that there is new legislation (Assembly Bill No. 1995) requiring that we provide homeless students access to shower facilities.  The VP Student Services Cabinet is in the process of updating BP/AP 5220.  The draft will be brought to SSPC at the next meeting on December 14, 2016.
  • OTHER BUSINESS
    • VP Gonzales reported that the Search Committee for the VPHRS position completed their first level interviews on October 28, 2016.  Unfortunately, the pool of applicants was not very deep and the committee was not able to identify any candidates to move forward into second level interviews.  The committee unanimously recommended that the College restart the search process.  The position will be posted again next week and will run through January 2017. An email will be sent out soon to the constituent groups asking for members to serve on this hiring committee.
    • Judy Harris reported that La Maestra Community Health Centers is hosting a Mobile 3D Mammogram event today, November 9, 2016 from 10:00 a.m. – 2:00 p.m. in Parking lot 6.
    • Ryan Williams reported the Veterans Services department will be hosting a Veterans Day Ceremony on Thursday, November 10, 2016 on the lawn in front of the Student Union.
    • Patrick O’Brien reported that the Counseling Department hosted the High School Counselor Conference on Friday, November 4, 2016 in the Student Union. A group of 91 high school counselors from our district attended.  They learned about our academic departments, student support programs, updates regarding our new assessment process and dual enrollment opportunities.  They also heard from current Palomar students and alumni during a student panel.  The feedback was overwhelmingly positive with 73% of counselors reporting that the conference expanded their knowledge of the programs and services offered at Palomar.

Meeting was adjourned at 11:04 a.m.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:  http://www2.palomar.edu/pages/sspc

SSPC (10/26/16)

The following action and discussion took place at the October 26, 2016 meeting of the Student Services Planning Council

INFORMATION/DISCUSSION ITEMS

  • New Member Introduced – Deanna Shoop, Manager of Outreach
  • Update on Student Services District BP/AP – The Student Services BP/AP’s listed below were reviewed and will be sent forward to the Policies and Procedures committee.
    1. AP 5012 – International Students
    2. BP 5030 – Fees
    3. AP 5030 – Fees
    4. BP 5420 – ASG Financial Management
    5. AP 5420 – ASG Financial Management
    6. BP 5757 – Parking
    7. AP 5757 – Parking
  • NaBITA Training October 18 – 21, 2016 – Judy Harris gave an update on the NaBITA training that took place October 18-21, 2016.  The Crisis Intervention team which includes Counseling, Student Affairs, Behavioral Health Counseling and Campus Police will be meeting on a monthly basis to review threat assessment, crisis management and case load management.

COMMITTEE REPORTS

  • Academic Review Committee – Dr. Kendyl Magnuson reported that this committee has received three files to review and are considering an online polling system for committee members.
  • Behavioral Health & Campus Wellness Committee – Judy Harris and Sherry Titus reported that they are in the process of updating their website and resources.
  • Campus Police Committee – Chief DiMaggio reported that they are in the process of identifying a new chairperson.
  • Registration Committee – Dr. Kendyl Magnuson reported they finished working on the first round of the registration calendar and will begin working on a 2-year academic calendar in spring 2017.

OTHER BUSINESS

  • Town Hall Forums – November 2, 2016 – VP Gonzales announced that President Blake will be holding two Town Hall Forums on Wednesday, November 2, 2016 in the Governing Board room.  The first will be from 9:30 – 10:30 a.m. and the second will be from 3:30 – 4:30 p.m.
  • Vice President of Human Resource Services update – VP Gonzales reported that the first level interviews for the VP of Human Resources will be on Friday, October 28, 2016.
  • Accreditation Site visit on October 24, 2016 – VP Gonzales reported that the site visit from the ACCJC evaluation team on Monday, October 24, 2016 went well.  The visit began at the Camp Pendleton site at 7:30 a.m. and wrapped up on the main campus by 2:00 p.m.  The recommendations addressed were adequate tutorial support for online students, services at Camp Pendleton commensurate with the offerings at the San Marcos campus and that all constituent groups have an opportunity to serve on councils, committees, subcommittees, task forces and workgroups.  We submitted a report addressing these concerns and walked them through the steps we have taken to align with these recommendations.  Next, the team will write a report based on the information we provided and will submit it to ACCJC.  ACCJC will then respond with a final recommendation.
  • Palomar Promise – VP Gonzales reported that we have partnered with the San Marcos Promise (SMP) to provide financial support to high school graduates from San Marcos Unified School District (SMUSD) who choose to attend Palomar.  The SMP has academic and college readiness criteria that must be met in order for students to receive the “Promise” funding.  Dr. Blake has asked that we expand the Palomar Promise to include all high school graduates in our service area.  The Palomar Promise will not have any specific criteria other than the      requirements that a student graduates from an eligible high school in our service area and that they complete the FAFSA and BOG applications.  More information will be coming out regarding the two promise programs.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc

Meeting was adjourned at 11:04 a.m.