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Author: LaVigueur, Michelle

IPC (9/27/17)

The following discussion and action took place at the September 27, 2017 meeting of the Instructional Planning Council:

Vice President for Instruction, Jack S. Kahn, Ph.D. called the meeting to order at 2:36 p.m.

  • Announcements:
    • Accreditation Steering Committee – IPC representative needed – Justin Smiley volunteered to serve on this committee.
    • Marketing Update by Laura Gropen on 10/11/17 – VP Kahn announced that Laura Gropen will be presenting a marketing update at IPC on 10/11/17.
  • Information/Discussion Items:
    • Add Associate Dean of Workforce & Extended Education to IPC – VP Kahn proposed to add the Associate Dean of Workforce & Extended Studies to IPC. There was discussion on keeping the structure as is, with “5 instructional deans” and having up to 5 present at each meeting.  There was further discussion on adding an Apprenticeship faculty member and also adding the Dean of Workforce & Extended Studies to keep the balance between administrators and faculty.  VP Kahn reported that we will bring it forth as a 1st reading at the next IPC meeting on October 11, 2017 adding the Dean of Workforce & Extended Studies and an Apprenticeship faculty member.
    • CASAS Update – Suzanne Sebring reported the Adult Education Block Grant (AEBG) members are working with ESL, Math and Reading for the CASAS implementation. Each area is implementing it differently.  CASAS (Comprehensive Adult Student Assessment Systems) is a nonprofit organization that provides assessments of basic skills for youth and adults and curricular tools to target instruction. CASAS is used by federal and state government agencies, business and industry, community colleges, education and training providers, correctional facilities, and technical programs.  https://www.casas.org/
  • Waitlists Workgroup – VP Kahn reported he is working on putting together a Waitlists Workgroup that will report out to IPC. Kelber and Kelly Falcone volunteered to assist. There was discussion on IPC implementing “Best Practices” around waitlists.  There was a suggestion to have Dr. Magnuson be involved and also to have him present at IPC.  VP Kahn reported he will reach out to Dr. Magnuson and will also ask Travis Ritt to see any if any faculty members would like to be included.  We will report back as an update at the next IPC meeting on 10/11/17.
  • PRP (I.B.5) (I.B.9)
    • Timeline (Attachment A) – VP Kahn presented the updated IPC timeline. He advised that degree and certificate information is now available now on the IRP website.  https://www2.palomar.edu/pages/irp/prp-instructions-form-links-and-data/
    • Rubric – VP Kahn reported that the comprehensive PRP rubric has been updated; incorporating the suggestions he has received. The Deans will be trained on the new rubric on September 28, 2017.
    • Training – VP Kahn reported that Deans will be conducting training over the next two weeks. He will send the dates of the trainings out to the Council.
    • Forms – Kelly Falcone gave an overview of the new PRP process on the Google drive. She took the Council to the following URL:  http://tinyurl.com/y973zwcu which is a test site she created.
  • Auditing a Course – Dean Sivert reported many times extenuating situations occur around audits. The question was that if Palomar College is largely denying audits, should we have verbiage in our catalog and in our policies and procedures stating that auditing is allowed and further stating the parameters around it.  VP Kahn suggested we discuss this here and also at Faculty Senate.  Seth San Juan volunteered to bring this to the Faculty Senate for discussion and bring feedback to the Council on 10/11/17.
  • Strong Workforce & Perkins Membership – Update (IV.A.3) – VP Kahn reported that he discussed this with Dr. Blake and she is on board with the creation of this group and to have it report to IPC. There was consensus among the Council to support this as a way to move towards better integrating both areas within the college structure.
  • Instruction – New Partnerships –VP Kahn reported that the Deans and Directors have been doing a lot of outreach and making connections in the community:
    • Engibeering – We have met with CSUSM to discuss their Engibeering program that will be starting soon. They would like us to provide classes as a stepping stone into their program.
    • Formerly Incarcerated Students – We have met with members of Santa Barbara College and Mira Costa College to assist us getting better connected with serving formerly incarcerated students. Suzanne Sebring is taking the lead on offering instruction at Vista Jail and also offering a Summer Bridge program.
    • Business Programs – Tabled.
    • San Marcos Methodist Church – We are in collaboration with them in attempting to reach this demographic group with our Religious Studies program.
    • TERI, Inc. – We have met with them and are learning about the different programs they offer and how we can partner with them. They serve people with developmental disabilities.  They have also contributed a great deal to our food bank.
    • CSUSM Accelerated KINE Program – We have been working on this for about a year. CSUSM has a very impacted Kinesiology major.  Their Extended Education program will be prioritizing Palomar College students to get into their program by auto-enrolling students who take certain classes at Palomar College.
    • Harrah’s and Pala Casino – We have met with them to learn about ways we can serve them. Rincon has the 1st Native American Brewery and Beer.  We are working with them on partnering this with the CSUSM Engibeering program.  Harrah’s is interested in partnering with us around culinary and they advised that we can use their kitchen in this effort.  Nichol Roe reported that the VUSD applied for a grant around culinary as well.
    • Summer enrichment programs – Nichol Roe reported that we will be offering Palomar Powered Summer Enrichment Programs (formerly called Summer Academies). Classes will be transferrable and will be offered to all students, but marketed to 9th – 11th  Some examples of programs to be offered are:  Build Your Own Computer (BYOC), Fast and Furious Calculus Academy, Fire Forensics, First Responders, Gray’s Anatomy, Ocean Explorers, STEM Academies, Time, truth & Temples and Triple Threat.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:    http://www2.palomar.edu/pages/ipc/

IPC (9/13/17)

The following discussion and action took place at the September 13, 2017 meeting of the Instructional Planning Council:

Vice President for Instruction, Jack S. Kahn, Ph.D. called the meeting to order at 2:36 p.m.

  • Announcements
    • Accreditation Steering Committee – IPC Representative Needed – There were no volunteers to serve on the Accreditation Steering Committee.  We will continue to bring this item back at future meetings.
  • Comments from Constituencies – José Briceño asked if the PRP form would be revised again this year. VP Kahn informed the Council of a meeting scheduled for tomorrow that will address revision of the PRP form as well as to access of the data.
  • Approve minutes – August 23, 2017 – MSC – (DeSimone/Lee): The minutes for August 23, 2017 were approved and accepted with corrections, and abstentions from Kathy Kailikole, Zeb Navarro, Seth San Juan and Susan Snow.  (Corrections suggested by Bealo – Section 12 – Change Michael Bealo to Mark Bealo; Addition of a note on the marketing comment ($350K) into the minutes).
  • Integration Draft for Review – Olga Diaz, Director of Student Success and Equity informed the Council that the Chancellor’s Office is requiring all Colleges to integrate plans for SSSP, NCSSSP, Student Equity, and BSI into a single plan. The legislative focus for each of the programs has not changed. IPC will be provided a draft of the integrated plan and will be able to critique and approve the Plan and drafts.  The projected timeline for the plan is as follows:
    • September/October – Shared Governance 1st and 2nd readings by each Council
    • November – Governing Board approval
    • December 15th – Plan due to the Chancellor’s Office
  • Strong Workforce & Perkins Membership Update (IV.A.3) – VP Kahn reported that Susan Garland and Dean Fritch are coming up with a timeline for how we allocate and spend Strong Workforce funds. VP Kahn is advocating for that group to be a subcommittee of IPC due to the fact that the Perkins funding is a subset of instructional planning. He asked the Council for their thoughts of adding them to a subcommittee reporting to IPC.
  • PRP feedback process (I.B.5) (I.B.9) (II.A.16)
    • Timeline (Attachment B) – The Council reviewed the proposed timeline for PRPs. The Council agreed that PRPs should be reviewed by deans prior to being forwarded to IPC groups for peer review and proposed changes to the current timeline.
    • Suggestion for choosing next 30 – The next 30 departments due for a comprehensive review have already been chosen. Those departments will be notified by the deans after VP Kahn sends them a list of those departments.
    • Define “Re-do” – There was consensus among the Council to define a “Re-do” of the PRP as completing a new comprehensive program review this year based on new data, as opposed to revising the comprehensive form based on the data from last year in addition to the review required this year.
      • Re-do last year
        • -more work
        • +stay on cycle
      • Do another Comprehensive this year
        • -less work
        • +more value as more up to date
        • -off cycle
    • VPI Feedback – Audience – There was consensus among the Council that the VPI should include department chairs in the feedback sent to IPC groups that reviewed the PRPs.
    • Past year feedback resolution – VP Kahn proposed to the Council that his recommendation regarding departments directed to re-do a PRP be supported by the Council and not be sent back to the Council for further review, for this year. All were in favor, with an abstention by Marlene Forney.
    • Current year feedback process – There was consensus among the Council that if there is a disagreement between the reviewing groups and the VPI, a meeting of the VPI and IPC review group would take place to review the concerns.
      • Group and VPI
      • Who reads Re-do
      • Action on Re-do – What do we do if we disagree?
    • Establish new groups (PRP Review)
    • VPI PRP Rubric (Attachment C)
    • IPC Google Shared Drive – VP Kahn will communicate via email regarding establishment of the new groups.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:    http://www2.palomar.edu/pages/ipc/

IPC (8/23/17)

The following discussion and action took place at the August 23, 2017 meeting of the Instructional Planning Council:

Vice President for Instruction, Jack S. Kahn, Ph.D. called the meeting to order at 2:36 p.m.

  • Welcome and Introductions – VP Kahn welcomed IPC to the fall 2017 semester and introductions were made.  Nichol Roe, Associate Dean of Workforce and Extended Education reported that the programs in her area include: Occupational and Non-Credit, Apprenticeship (credit and non-credit) and Not-for-Credit (i.e.: Venture).  Suzanne Sebring, Director of Occupational & Non Credit reported that she has been working with the Adult Education Block Grant (AEBG), faculty and department chairs of Math, English, Reading and ESL to implement pre/post testing.  She will be attending The New World of Noncredit with Melinda Carrillo, Shauna Moriarty, Wendy Nelson, Nichol Roe and Shayla Sivert on October 6 – 7, 2017 at Four Points by Sheraton in San Diego.
  • Comments from Constituencies – VP Kahn reinforced that we need to ensure that information is being disseminated out to our constituent groups from our Council meetings and feedback is brought back to the Council meetings.
  • Approve minutes – May 10, 2017  MSC – (Barton/Snow): The minutes for May 10, 2017 were approved and accepted into the record with abstentions from Mark Bealo, Sarah DeSimone, Nichol Roe and Suzanne Sebring.
  • IPC Roles & Responsibilities – Governance Structure & Membership – VP Kahn reviewed the roles and responsibilities of IPC include the following:
    • Program review and Planning (Fall)
    • Resource Allocation (Spring)
    • Prioritize faculty hiring (Spring)
  • New Structures – CSIT & MNHS – VP Kahn reported that there was a temporary move of Computer Science (CSIT) to Math and the Natural and Health Sciences (MNHS) and it has become a permanent move.
  • Strong Workforce & Perkins Membership – Susan Garland reported that there is Perkins Planning and Advisory committee in place. They are looking into combining this committee and the Strong Workforce committee into one and possibly inviting others from Facilities, Fiscal Services, IRP, IS and Student Services to join.
  • Accreditation – VP Kahn reported that our Accreditation department has challenges retrieving data from various Councils at year end. A recommendation was made at a recent retreat to site Accreditation information as we are going throughout the year on agendas/minutes.  Marti Snyder will be meeting with the recorders of the Councils in September to begin this process.
  • Board Policies and Administrative Procedures – Chapter 4: Instructional Services – VP Kahn reported Instruction will be reviewing their BP/APs this year Instruction’s year to go through BP/AP’s. We will be vetting them through the system to be completed by August 2018.  (I.B.7) (IV.A.3)
  • IPC PRP Forms – VP Kahn reported that we had 29 areas complete a comprehensive review for FY 2016-17. We will need to identify who will be completing the comprehensive PRPs for FY 2017-18.  (I.B.5) (I.B.9)
  • Certificates Workgroup – Gainful Employment (Loucks & group) – Richard Loucks reported we are federally required to keep our Gainful Employment website up to date: http://www2.palomar.edu/pages/gainfulemployment/ VP Kahn proposed that we create a Workgroup to include Richard, IRP and others to audit all of our certificates and bring proposals forward to IPC.  Glyn Bongolan and Michael Bealo offered to join the Workgroup.  (I.A.3)
  • Standing Reports
    • Accreditation – Michelle Barton reported that ASC will be meeting on Friday, August 25, 2017 and they are working on the sub-change for the North and South centers.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/ipc/

SSEC (7/19/17)

The following action and discussion took place at the July 19, 2017 meeting of the Student Success & Equity Council:

ACTION ITEMS/FIRST READING

  • Military Value Statement – Ryan Williams presented the updated Military Affiliated Students Value Statement which reflected the suggestions made during the SSEC meeting on April 14, 2017 when it was presented as an Information/Discussion Item. The Council had more edit suggestions around access.  VP Gonzales asked that the statement be updated with the suggested changes and be brought back to the next SSEC meeting on August 25, 2017 as an Action Item/Second Reading.

INFORMATION/DISCUSSION ITEMS

  • Review of 2016-17 SSEC – Olga Diaz reviewed the student directed support, staff positions filled, PD, tangible items purchased and the programs that the SSEC supported during the 2016-17 academic year.
  • Conferences – VP Gonzales reported that we will be identifying funding support around conferences at the beginning of each fiscal year. There was a consensus to keep the conferences listed below, along with APAHE.
    1. Center for Urban Education (CUE): Diversifying Faculty through Equity is September 28 – 29, 2017 in Los Angeles – looking for a team of 8, specific roles to be filled
    2. HACU: October 28 – 30, 2017 in San Diego – 10 staff, 15 students
    3. Umoja XIII Conference: November 3-4, 2017 in Sacramento
    4. A2MEND: TBD
    5. M2C3: June – SDSU
  • Budget
    • Allocations – Olga gave an overview of the SSSP, SE, NCSSSP and BSI budgets from 2014-18, along with the estimated 2017-18 budget.
    • Rollover – Olga reported that the funds for these initiatives are committed to on-going programming.  If unused funds are identified, they can be made available for one-time purchases.
  • 3SP Data
    • Orientation/Assessment/Counseling – Olga presented 3SP service data from 2016–17.
    • NC3SP – Olga presented our funding formula for NC3SP.
  • Integration Draft for Review – The Council reviewed the integrated draft plan. The deadline to submit the two year budget with annual fiscal reports is December 1, 2017.  Olga handed out member input worksheets for each member to provide feedback.  She asked that the Council return their suggestions to her by August 7, 2017.
  • Discussion on Adding: Puente/Umoja into 3SP/SE/BSI – Letty Aguirre reported that a focus group will be meeting this Friday, July 21, 2017. They are researching into what other schools are doing around Umoja/Puente.  VP Gonzales recommended that she create a proposed budget that meets the requirements of the MOU prior to the next SSEC meeting.
  • Palomar Promise – Gabe Sanchez gave the following estimates on the 2017 Palomar Promise cohort:
  • 2000 FYE applications accepted for Fall 2017
  • 1100 were prospective Promise last week
  • 241 removed for no enrollment
  • 882 prospective Promise students enrolled for fall
  • 500-800 projected Promise students for fall pending fulltime enrollment and completion of Financial Aid to do list
  • 66% Latino
  • 3% African American
  • Significant Projects – Olga Diaz reported:
    • Starfish Implementation – We are in the process of implementing this customer relations management tool (early alert system). Instructors can send feedback to students and vice versa.
    • Degree Audit Consultant – We are working with a consultant on completing the degree audit process.

OTHER BUSINESS

  • Pete Ordille introduced Sam Neuhauser our new Public Safety Outreach Coordinator.
  • Olga reported that we will be continuing our SEAL Center Equity Film Series on Mondays at 4:30 p.m. in SU-19 beginning September 11, 2017.
  • Olga reported that we are planning a tour of Homeboy Industries on November 20, 2017. They provide support for men and women exiting prison.

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

SSEC (5/12/17)

The following action and discussion took place at the May 12, 2017 meeting of the Student Success & Equity Council:

INFORMATION/DISCUSSION ITEMS

  • APAHE Conference April 6–7, 2017 in Oakland, CA Report Out – Larry Lawson reported on the Asian Pacific Americans in Higher Education (APAHE) National Conference that he attended in Oakland, CA on April 6-7, 2017. He gave an overview of how APAHE was formed – it was founded in 1987 during the height of a five-year fight against a series of discriminatory admission policy directed against Asian Pacific American applicants at Berkeley.  As a conference on the admission fight convened in Oakland, CA, participants uniformly felt the need for an organization that would address issues affecting Asian Pacific American students, staff, faculty and administrators. Larry’s suggestions for Palomar College based on the sessions he attended:
    • Create a year-long Learning Community for Latinx
    • Pursue Asian American and Native American Pacific Islander-Serving Institutions Programs grants: https://www2.ed.gov/programs/aanapi/index.html
    • Collaborate with Mira Costa College
    • Student Mentoring based on the book: Powerful Learning Communities: A Guide to Developing Student, Faculty and Professional Learning Communities (2013) by Lenning, Hill, Saunders, Solan and Stokes
    • Appoint a member of our campus community to be a point-person for DACA students
  • M2C3 Report
    • Overview of M2C3 – Olga Diaz gave an overview of the Minority Male Community College Collaborative (M2C3) which is a Community College Equity Assessment Lab (CCEAL), a national research laboratory nested under SDSU. Palomar College has contracted with M2C3 to assess our institutional efforts relevant to underserved students and to provide institutional access to the Teaching Men of Color training program.
    • Survey Results – Rachel Miller described the Community College Survey Measure (CCSM) as an assessment tool for evaluating student success. Data can assist the campus community with ways to improve student success and outcomes for DI students.
    • Notable findings – Rachel Miller reviewed notable findings of the survey in the areas of background factors, campus ethos, non-cognitive outcomes, student outcomes and environmental factors.

There was discussion on creating workshops and action plans to actively address the data presented in the report.  The full report can be found here:  https://www2.palomar.edu/pages/ssec/minutes-and-agendas/

  • IRP Team
    • Overview of Student Equity – Olga Diaz gave an overview of the purpose of the Student Equity Plan. The first equity policy was established in 1992 by CCCBOG and the first funding for equity programs was in 2014. The Student Equity program’s focus is to ensure equal educational opportunities and to promote student success.  Disproportionate Impact (DI) occurs when “the percentage of persons from a particular (group) is significantly different from the representation of that group in the population…”
    • Disproportionate Impact Study Update – David reviewed the progress on whether the current equity goals were met. Some of our SE plan goals were met and some were not. Overall success rates are going up and we are continuing to work on evaluating the degree to which we are “closing the gap” for disproportionately impacted groups.

The full report can be found here:  https://www2.palomar.edu/pages/ssec/minutes-and-agendas/

  • Social Justice Center Update – VP Kahn reported that there will be a meeting on Friday, May 19, 2017 at 10:00 a.m. in H-306 to discuss the beginning stages of creating our Social Justice Center.
  • Summer SSEC Meeting – Olga reported that she sent out a Doodle poll to determine whether July 13, 2017 or July 19, 2017 from 9:00 a.m. – 1:00 p.m. (with lunch included) will be a better meeting date. A meeting request will be sent out once a date is determined.  An integrated draft plan will be reviewed at this meeting.

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

SSPC (5/10/17)

The following discussion took place at the May 10, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Students Against Human Trafficking Committee – Nashelle Brown, Forrest Ponsot and Tessa Redmond presented information on Human Trafficking and Palomar College’s response to it. They reviewed the following points:
    • What is human trafficking
    • The scope of the problem
    • What current recovery centers are doing
    • What Palomar College does (education) and can do
    • Connections

The students created a subcommittee, founded in the spring of 2017.  Their mission statement is:  “We aim to educate, raise awareness, fundraise, and end human trafficking throughout the Palomar College Campus and North County area.”  Their goal is to utilize Palomar College to assist victims in obtaining an education and eventually careers.  Streets > Transition > Education > Career

  • Palomar Promise – Update – Dean Brian Stockert reported that we have received over 1800 applications for the Palomar Promise and 1400 of those were from our feeder high schools. Of those, 900 have filed their FASFA to date.
  • Discover Palomar Event – June 2 & 3, 2017 – Jamie Moss reported that Discover Palomar will be held on June 2 & 3, 2017 in front of the Student Services Center. This three hour event is for new students to complete an educational plan, receive priority registration and get familiar with the degree programs and support services available at Palomar College.
  • Student Affairs:
    • Homelessness Taskforce update – Sherry Titus reported that the group is reviewing all efforts that are currently in place on campus and in the community and they are working on creating connections.
    • Commencement – Sherry announced that commencement is on Friday, May 26, 2017 at 5:00 p.m. on the Football Field.
    • Food Bank Enhancement update – Sherry reported that PTK has been very supportive of the food bank enhancement. The new facility will be run by student volunteers; encouraging students helping students.
  • Student Health CentersJudy Harris reported the following:               
    • Escondido Student Health Center will be closed on Mondays from 8-12 noon during May 2017
    • The HC Building is now known as “Student Health Center”
    • Deadline for applications for the full time College Health Nurse is May 8, 2017
    • Behavioral Health Office will be opening in NB-1 the week of July 3, 2017
    • Crisis Text Line available – text COURAGE to 741741 if in crisis and a response will be received. The more urgent the text message, the more immediate the response will be.

COMMITTEE REPORTS

  • Academic Review Committee – Dr. Magnuson reported that they are reviewing a request a student submitted to obtain an ADT.
  • Student Program Eligibility Appeals Committee – Dr. Magnuson reported they are working on updating policies.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:   http://www2.palomar.edu/pages/sspc/

SSEC (4/28/17)

The following action and discussion took place at the April 28, 2017 meeting of the Student Success & Equity Council:

INFORMATION/DISCUSSION ITEMS

  • A2Mend Conference (March 2-3, 2017) Letty Aguirre gave the following report:
    • Speakers encouraged all community colleges to ask themselves: “What are we doing to acknowledge what some students have to deal with on a daily basis that we don’t have to deal with?”
    • Speakers encouraged all community colleges to ask themselves: “What are we doing as a community to acknowledge the formerly incarcerated students…giving second chances?”
    • Our political climate was discussed and the effect it has had on our students mental health.
  • Dean of Instruction to serve on SSEC – Travis Ritt reported that we will be selecting another Dean of Instruction to serve on SSEC to replace Dr. Kahn since he is now filling a Tri-Chair role as the new VPI.
  • Summer 2017 Meeting Schedule – Olga Diaz reported that she will be sending out a Doodle Poll to find out which day works best to meet over the summer. We will hold a one day, four hour meeting to create a draft integrated plan for SSSP/NCSSSP/SE/BSI.
  • Conference Opportunities:
    • Annual M2C3 Summer Conference – June 8 – 9, 2017 at SDSU – Olga Diaz asked members to let her know by May 5, 2017 if they are interested in attending. We are required to send at least one person per our contract with M2C3. The agenda is available on-line at: http://consortium.cceal.org/wpcontent/uploads/2017/02/working-group-meeting-agenda.pdf
    • HACU Conference – October 28-30, 2017 at Hilton San Diego Bayfront – Olga Diaz handed out the sign in sheet for members who would like to attend this conference. We will be registering people by the end of May 2017.  More information is available here:  http://www.hacu.net/hacu/Annual_Conference1.asp
  • Preview of 5/12/17 SSEC Meeting – Olga Diaz reported that at the next SSEC meeting on May 12, 2017 we will be reviewing the following:
    • Updated Disproportionate Impact Study
    • M2C3 Survey Findings/Discussion
    • Integration Update/Timeline
    • Summer SSEC Meeting Schedule
  • Workgroups Meet- Workgroups met in AA-140, MD-155B and MD-155C.

OTHER BUSINESS

  • Nancy Moreno reported that the Early Acceptance Program (EAP) name has changed to be called “Discover Palomar”. This event will be held on June 2, 2017 from 2:00 – 8:00 p.m. and June 3, 2017 from 10:00 a.m. – 3:00 p.m. in front of the Student Services Center.  It will include new student orientation, academic planning sessions and course registration assistance to all new incoming students.

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

 

Tags:

SSPC (4/26/17)

The following discussion took place at the April 26, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Update on Student Services District BP/AP – Dean Stockert reported that the following Student Services Administrative Procedure was sent to the SSPC for feedback. There were no suggested edits from the Council.  This AP will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.  This concludes the complete review of the Student Services BP/AP’s for this review cycle.
    • AP 5520 – Student Discipline Procedures
  • North Center Equipment and Staffing – Dean Stockert reported the Student Services management team is in the process of creating initial staffing, furniture, fixtures and equipment (FFE) estimates for each area that will be represented at this site. There have been recent architectural, building and planning changes that indicate we will now have double the amount of space then what we previously had available.  Portables will be in place to ensure the opening in the summer of 2018.  The college plans to advertise for the North and South Center positions in the fall of 2017.
  • South Center Equipment and Staffing – Dean Stockert reported that we are in the process of creating initial staffing, furniture, fixtures and equipment (FFE) estimates for each Student Services area that will be represented at this site. The college is planning for the opening to occur in the summer of 2018.  The college plans to advertise for the North and South Center positions in the fall of 2017.
  • Career Center Director – Patrick O’Brien reviewed this item from the last SSPC meeting on April 12, 2017. The Counseling department proposed changing this position to a full-time Educational Administrator.  This change was listed as an action item on the Counseling department’s agenda at the March 22, 2017 meeting and the motion passed.  The Council was asked to take this information to their constituent groups and bring feedback to this meeting.  There was no feedback from constituent groups.  Dean Stockert reported we are in the process of looking at best practices in the region around this model and this Educational Administrator would report to the Dean of Counseling.

COMMITTEE REPORTS

  • Behavioral Health & Campus Wellness Committee – Dean Stockert reported that they are planning to hold campus-wide trainings on reporting roles, policies and procedures to support Behavioral Health on campus. He also reported that Apolinar Mariscal, Adjunct Math Instructor is working on updating the Behavioral Health and Campus Wellness website.  Lori Meyers reported that they are working on launching a peer educator program beginning in the spring of 2018.  The peer educators will hold 30-40 presentations each semester on depression coping strategies, suicide prevention and stress management.  The peer educators will be trained in the fall of 2017 to prepare for the spring 2018 launch.
  • Registration Committee – Jamie Moss reported that the committee is working on creating a 2-year planning cycle.

OTHER BUSINESS

  • Dean Stockert reported on the following hiring updates:
    • A DRC Director has been selected, pending Governing Board approval on May 9, 2017.
    • John Lewis, our new Business Systems Analyst in Enrollment Services began his full time employment on April 12, 2017.
    • A second Business Systems Analyst in SSSP has been selected, pending Governing Board approval on May 9, 2017.
    • The search committee for the Foundation Executive Director is in the process of selecting candidates to interview.
    • The search committee for the Chief of Police is in the process of selecting candidates to interview.
    • The search committee for the Director of Student Health Centers is in the process of selecting candidates to interview.
    • The search committee for the Student Affairs Supervisor is in the process of selecting candidates to interview.
    • The search committee for the Associate Dean for Strong Workforce is in the process of selecting a candidate.
    • Kathy Kailikole, Ed.D. has been selected as the permanent Dean of Mathematics and the Natural and Health Sciences. Her effective date will be July 1, 2017.
    • The VPHRS position will be posted soon.
  • Jamie Moss reported that students will be able to view the 2017-18 BOGW eligibility this week.  Information regarding their eServices To-Do list for the 2017-18 academic year will be available within the next two weeks.
  • Dean Stockert reported that we will be hiring a consultant with SSSP funds to assist us with implementing Degree Audit.
  • Dean Stockert reported that we will be holding Maverick training to teach staff members how to better use our PeopleSoft tools. The training will initially be made available for 20 people.  This training will assist us in using PeopleSoft the way it was intended and help to weed out much of the customization we have created.
  • Dean Stockert reported that the Student Success and Equity Council is reviewing how funds are being distributed. We are integrating BSI/SSSP/NCSSSP/SE per direction from the Chancellor’s Office.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/

SSEC (4/14/17)

The following action and discussion took place at the April 14, 2017 meeting of the Student Success & Equity Council:

INFORMATION/DISCUSSION ITEMS

  • Military Value Statement – Ryan Williams presented a Military Affiliated Students Value Statement created by the Access and Outreach Workgroup. The purpose of this presentation was to receive institutional “buy-in” in order to implement it to benefit our military population.  The statement aligns with our college values.  There was a suggestion to integrate the items that were struck out back into the statement and to be sure it is aligned with the college’s Strategic Plan.  VP Gonzales asked that this statement be updated with those changes, be presented to each constituent group for feedback and it will be brought back to the next SSEC meeting on April 28, 2017 as an Action Item/First Reading.
  • Creating a “Center for Social Justice Studies & Equity” – Ryan Williams announced that the college is beginning the conversation about creating a center for social justice and equity and they are looking for people to be involved. A sign-up sheet was sent around.  The first meeting to address this will be held on Friday, April 21, 2017 from 10:00 – 11:30 a.m. in AA-140.
  • Peer Mentoring and Retention Activities – Nancy Moreno presented an Orientation & Follow-Up Services update. She described our Palomar Student Pathway as follows:
    • Apply – Student Applies to the college
    • Onboarding Process
      • Clear steps to enroll
      • Discover Palomar
      • Increase access to counseling services and high impact programs
      • Increased student communication efforts
      • Online orientation
      • New student orientation & academic planning sessions
      • Week of Welcome
      • Palomar College Peer Mentors
      • Phone Campaigns
      • Admissions Support
      • Early Alert
    • FYE – First Year Experience
    • 30 Unit Mark
      • 2nd year experience
      • Increase the number of students completing comprehensive education plans
      • Barriers to success surveys
      • Increase access to counseling services and high impact programs
  • Integration of SSSP/SE/BSI – VP Gonzales reported that there was an initial meeting with the Chairs of SSSP/SE/BSI to discuss implementing SSSP/SE/BSI. He gave an overview of the integration plan, which is due to the Chancellor’s Office on December 1, 2017.  A team will meet over the summer to create a rough draft in order to meet the deadline.  A template will be brought to the next SSEC meeting on April 28, 2017.
  • Council Reading Update: Redesigning America’s Community Colleges – A Clearer Path to Student Success Chapters 5 – 6 –   Michelle Barton led the discussion on chapters 5 and 6, with the following points noted:
    • What was the take away from book?
      • We now have a Student Pathways group
        • We are establishing career and guided pathways
        • An innovation grant would help move it forward
        • More attention focused on retention and re-entry students
      • We already have the following pathways:
        • Student Education Plans
        • Instructional departments have created pathways – take a look at department pathways and build ours from there
    • How do you fully engage adjunct faculty?
      • Research model’s at other colleges

Michelle will take this information back to the pathways group.

Full meeting minutes, once approved, can be found at the Student Success and Equity Council website:    http://www2.palomar.edu/pages/ssec/

 

SSPC (4/12/17)

The following discussion took place at the April 12, 2017 meeting of the Student Services Planning Council:

INFORMATION/DISCUSSION ITEMS

  • Pronouns and Preferred Names – Abbie Cory reviewed this website: http://www.theblaze.com/news/2016/12/30/my-pronouns-are-college-library-workers-wear-buttons-announcing-preferred-gender-pronouns/ Abbie passed around a sample button showing preferred gender pronoun names.  Sherry Titus advised that she will take this information to the ASG and discuss funding the buttons through them.  VP Gonzales mentioned bringing awareness of this forward during Plenary and Club rush during the fall of 2017 and then bringing it forward on a yearly basis.  Sherry and Abbie will meet to discuss planning these events.
  • Need Member from SSPC to Serve on SSEC – VP Gonzales advised the Council that there is a position available on SSEC for a faculty member from SSPC. The SSEC will be holding meetings in the summer of 2017 due to the integration of the SSSP/SE/BSI plans.  Abbie Cory showed interest and will advise the Council if she plans on serving.
  • Career Center Director – Patrick reported that historically the person in this position has been a Faculty Counselor who receives 50% release time to serve as the Career Center Director. The Counseling department has proposed changing this position to a full-time Educational Administrator.  This change was listed as an action item on the Counseling department’s agenda at the March 22, 2017 meeting and the motion passed.  Patrick presented a list of pros and cons around this change.  VP Gonzales reported that we will discuss this as an institution and review other Career Center models in the region.  He recommended that each constituent group discuss this with their members and bring any feedback to the SSPC meeting on April 26, 2017.
  • Resources for Homeless Students – Sherry reported that the student food and housing insecurities have become more prevalent at our institution. She suggested we create a Task Force to support this group of students.  Lisa Cecere, Mark DiMaggio, Dr. Kendyl Magnuson, Lori Meyers, Michelle LaVigueur and Sherry Titus offered to be part of this team to ensure that resources are available for this student group.  Lori Meyers mentioned that the website http://www.211.org/ is a free and confidential service that helps the community find local resources.
  • Student Health Centers:
    • SHC Departmental Visits – Judy Harris and a Behavioral Health Counselor have been attending department meetings to inform them about our student health services.
    • HIPAA/FERPA Seminar – This seminar which is sponsored by the Chancellor’s Office will be held on Friday, 4/21/17 in SSC-1. There will also be a Subpoena workshop immediately following at 2:30 p.m. in the same location.
    • Mini Grant for May Mental Health Month – The Student Health Centers received a $1,000.00 mini grant to help support Mental Health Awareness.
  • Update on Student Services District BP/AP – VP Gonzales reported that the following Student Services Board Policies and Administrative Procedures were sent to the Council for feedback. There were no suggested edits from the Council.  They will be moved forward to Policies & Procedures, SPC and then to the Governing Board for final approval.
    • AP 5130 – Financial Aid, Veterans’ & Scholarship Services
    • AP 5055 – Enrollment Priorities

COMMITTEE REPORTS

  • Academic Review Committee – Dr. Magnuson reported that they have two petitions they are reviewing.
  • Behavioral Health & Campus Wellness Committee – Dean Stockert reported they will meet on April 13, 2017.
  • Campus Police Committee – Mark DiMaggio reported that Connie Sterling has agreed to be the Chair of this committee. They are re-routing cars around the Early Childhood Education Lab School to improve safety.
  • Registration Committee – Dr. Magnuson reported that they met last month and covered the following:
    • New legislation was released from the Chancellor’s Office stating that students with a homeless insecurity can achieve priority registration I and BOGW eligibility for up to 6 years.
    • The FYE program submitted a request which was approved for students in their 2nd term to receive priority registration level 4.
  • Scholarship Committee – Dr. Magnuson reported that they received 390 applications and 140 did not complete all the steps. 250 were submitted and completed and $157,000 was awarded.
  • Student Program Eligibility Appeals Committee – Dr. Magnuson reported that they have not received any petitions this year.

OTHER BUSINESS

  • VP Gonzales reported that Sexual Assault Awareness posters were created and are being posted in each classroom.
  • VP Gonzales reported on the following hiring updates:
    • The VPHRS search will be going out a third time.
    • The new VPI will be announced this week.
    • Kathy Kailikole, Ed.D. has been selected as the permanent Dean of Mathematics and the Natural and Health Sciences. Her effective date will be July 1, 2017.
    • The search committee for the Foundation Executive Director is meeting this week. The goal is to have a new director in place this June 2017.
    • The search committee for the permanent Student Health Services Director is in place.
    • The search committee for the Chief of Police is in place.
    • A DRC Director has been selected, pending Governing Board approval on May 9, 2017.
  • VP Gonzales reported that we are working on establishing better parameters around applying for grants. Supervisors and managers should be advised of any grants that an employee may apply for.
  • Building projects:
    • We are in the process of developing plans for the new Student Services building and the new Athletics complex.
    • The work on the South Center and North Center are under way.
    • The Veterans Center should be ready for fall 2017.
    • The Camp Pendleton Education Center will be relocating to a new building by spring 2018.
  • VP Gonzales reported that we have received over 750 applications for FYE and of those; over 500 were eligible for the Palomar Promise.
  • Lori Meyers reported that there have been some challenges at the DRC with multiple measures. VP Gonzales suggested that she meet with Michelle Barton to address this concern, as IRP already has a group of people addressing this.

Full meeting minutes, once approved, can be found at the Student Services Planning Council website:    http://www2.palomar.edu/pages/sspc/