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Author: Jennie Vastola

HRSPC

HRSPC (10/25/17)

The following discussion took place at the October 25, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

Purpose of the HRS Planning Council
Members shared their expectations for the purpose of the HRS Planning Council; its function beyond sharing information. There was an open discussion regarding the responsibilities of the Council, and members were asked to take time before the next meeting to think carefully about future goals that will improve the institution as a whole.

Staffing Plan
A draft of the Staffing Plan was created last year and presented at SPC. An overview of the (draft) Plan will be shared with HRSPC members at an upcoming meeting. Dr. Norman explained work is being done to expedite the hiring process for the new centers, including an internal transfer process. The intent is to have all the newly hired employees approved at the May Governing Board meeting.

Employee Recognition Programs
There was a brief discussion regarding planning for future employee recognition events. The group talked about possibly having one event for AA, CAST, and Classified staff members to make it more of a District-wide recognition program for all groups. Some employees may be interested in other options besides receiving a service pin for their years of service.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

Human Resource Services Planning Council (HRSPC)

HRSPC

HRSPC (10/11/17)

The following discussion took place at the October 11, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

• Center for Urban Education Conference
Several Palomar employees, representing different areas of the College, attended a recent two-day conference focusing on equity in faculty hiring at community colleges. The Palomar group is currently working on an Action Plan and will give a presentation on it at an SPC meeting upon completion.

• Employee Recognition Programs
The faculty recognition event was reinvented last Spring. The result was a very successful event with a greater number of participants. HRSPC members were asked to think about ways to improve recognition events for the other employee groups.

• Professional Development Plan
The PD Committee is currently working on a Professional Development Plan, which is required per California Education Code. The Committee is also in the process of carefully reviewing the responses from a recent survey that requested employee training needs.

• Standing Reports

Benefits Committee:
The Benefits Committee is working to produce a benefits survey. The College switched to a new plan through SISC effective January 2016 and the Committee is interested in finding out from employees what their experiences have been thus far.

EEO Advisory Committee:
An orientation (training) was presented to members of the EEOAC at their October 5th meeting. This group is responsible for the development of the Palomar College Equal Employment Opportunity Plan; a requirement of Title 5 §55305.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

Human Resource Services Planning Council (HRSPC)

HRSPC

HRSPC (9/27/2017)

The following discussion took place at the September 27, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • VPHRS Search

A new VPHRS has been selected and is expected to begin working in mid-October after the October Governing Board meeting.

  • Accreditation Update

Planning Council Involvement:

The Accreditation Steering Committee (ASC) has been meeting and discussing different ways to include Planning Councils in the accreditation process.  One idea is the ASC could delegate work to the Planning Councils so they’re more involved in the process.

Recommendations Relevant to HRS:

  • Improve and expand Title IX, VAWA/SaVE Training Programs for all District employees.
  • Develop a Professional Development Plan.

 

  •  Reclassification Activities Update:

The classification study for the Classified unit (350 individual positions) began in 2013, was completed, and then implemented in early 2017.  There were 25 classified employees who submitted requests for reclassification per the process outlined in Article 10 of the Agreement between the District and the CCE.  There is another smaller group of 12 employees whose positions, which were reevaluated during the classification study, are being reviewed for possible reclassification under Article 10.  Reward Strategy Group (RSG) will soon be conducting a full scale study for all AA and CAST positions, including Deans & VP’s.

  • New Semester EEO Reminders:

In accordance with Title 5 regulations, information regarding EEO policies and procedures is provided to all employees via email each semester.  HR handles all complaints of unlawful discrimination, including sexual harassment and sexual violence.  Palomar employees are responsible for reporting any complaints or allegations to the HR office.  Basic information and instructions on how to file a complaint are available by following the link on the front page of the Palomar College website titled, Title IX and the Campus SaVE Act.

 Other

Cornerstone:

New learning management software, Cornerstone, was rolled out for professional development at the beginning of the Fall semester; HR is considering utilizing the software for the purpose of training/onboarding new faculty and staff.

Open Enrollment:

In October 2017, all employees will have the opportunity to make changes to their health benefits and flexible spending accounts.  All changes will become effective January 1st, 2018.

North & South Centers:

Staffing needs are being discussed for the new North Center in Fallbrook and South Center in Rancho Bernardo.  These new Centers, expected to open Summer 2018, will generate FTES for the District.

          

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

http://www2.palomar.edu/pages/hrspc/

HRSPC

HRSPC (5/10/17)

The following discussion took place at the May 10, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • EEO Fund Allocation 2017-2018

EEO funds will once again be allocated pursuant to the Multiple Method model for fiscal year 2017-2018.  The District utilizes these funds for many things, such as EEO-related programs, training, employment advertising, and 2nd level interview travel reimbursements.   The Chancellor’s Office has not yet announced how much the EEO fund allocations will be for Districts who meet all the requirements.

  • IEPI Visit

Initial recommendations and suggestions were made by the Partnership Resource Team (PRT) at an April 27th meeting with members of the District.   One recommendation for HRS is to revise AP7120 – Recruitment and Hiring, to allow more flexibility in the District’s hiring procedure.  The PRT will schedule a follow-up visit in Fall 2018 when final recommendations will be presented.  The District will receive $200,000 to assist in the implementation of the recommended improvements.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

http://www2.palomar.edu/pages/hrspc/

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HRSPC

HRSPC (4/12/17)

The following discussion took place at the April 12, 2017 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • Staffing Master Plan Update – S. Cohen reported the Governance Structure Group Request for the new Staffing Plan 2022 Development Task Force is going to the next SPC meeting for second reading and final approval. The new Task Force will have broad representation from all constituent groups and updates from the meetings will come back to the Planning Councils.
  • Reclassification Process – S. Cohen reported the Classified Unit Classification Study was approved, implemented, and is now complete. The District is now engaged in the reclassification process (outlined in the District/CCE Agreement under Article 10). This process provides permanent, non-probationary classified employees with the opportunity to have their positions reviewed during the annual reclassification cycle.  Reward Strategy Group (RSG) has been retained to review the reclassification requests and provide recommendations.
  • VPHRS Search Update – S. Cohen reported the District is currently searching for an administrator to serve as the interim Vice President Human Resource Services until the position is filled permanently.
  • New South Center Update – There was a brief discussion regarding staffing needs for the new Rancho Bernardo Center which is scheduled to open Fall 2018.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

http://www2.palomar.edu/pages/hrspc/

HRSPC

HRSPC (11/10/16)

The following discussion took place at the November 10, 2016 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

Strategic Plan 2019 – Action Plan Year 1 (Draft)
Shawna Cohen led committee members in a careful review of the draft objectives and project steps related to Goal #4 in the new Strategic Plan 2019, which is to maintain and support a diverse workforce.

Classification Study Implementation Update
Shawna Cohen reported implementation of the changes resulting from the Classification Study is almost complete. Memos were sent to classified staff (and their supervisors) whose positions were reviewed in the study informing them of their new classification titles and related position information as approved by the Governing Board. All the new classification specifications are now posted on the HRS website.

Recruitment Update
Shawna Cohen reported HRS is currently recruiting to fill vacated positions resulting from the SERP. Classified positions that were held up due to the Class Study are now being opened as well. As the District is now in stability funding, recruiting for faculty positions will be limited. HRS is also working toward filling all interim administrator positions. Recruitment for the position of Vice President, Human Resource Services, is scheduled to open a second time; interviews will be conducted in early Spring 2017.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

Human Resource Services Planning Council (HRSPC)

Human Resource Services Planning Council

HRSPC (10/4/16)

The following discussion took place at the October 4, 2016 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

• Orientation
Michelle Barton presented an overview of the Palomar College Governance Structure, including information about the Strategic Plan and the various Plans that support it. She discussed the three HR-related objectives that are currently included in Strategic Plan 2019. Also reviewed were the eight (8) accreditation recommendations.

• Governance Structure/Staff Training & Development
Kelly Falcone provided an update on the progress of merging the Staff Training & Development Committee with the Professional Development Committee. There was a discussion about the reporting relationship this new committee might have.

• Unassigned Part-time Faculty Pools
Christine Winterle provided information about a new program to form part-time faculty pools. The pools will be formed to provide departments with vetted part-time faculty who are ready to fill last-minute teaching assignments or to substitute.

• New HRSPC Meeting Time
After some discussion, the committee agreed to move the HRSPC meetings to the 2nd and 4th Thursdays from 2:00 to 3:00 pm.

Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website:

Human Resource Services Planning Council (HRSPC)

HRSPC (9/20/16)

The following discussion took place at the September 20, 2016 meeting of the Human Resource Services Planning Council:

INFORMATION/DISCUSSION:

  • Orientation
    Michelle Barton presented an overview of the Palomar College Governance Structure, explaining the value of participatory (shared) governance, participation, and communication.  She provided information regarding the Comet Information Exchange (CIE), a website where summaries from all Palomar College planning councils and numerous committee meetings are represented, making it easier for people to get information about the campus’ shared governance.  She reported an Accreditation Team follow-up site visit is expected in mid-October.
  • Staff Training and Development Committee Discussion
    Kelly Falcone reported Assembly Bill 2558, passed in September 2014, established the Community College Professional Development Program and funding  will be allocated to community college districts that provide professional development opportunities for both faculty and staff.  An adjustment is needed to the Palomar College Governance Structure so a new committee can be formed and a Human Development Resource Plan can be developed.  The Staff Training & Development Committee and      Professional Development Committee will likely be merged to create this new committee.  (There was some discussion about representation on the new committee.)  New Software will need to be identified and tested.
  • Classified Unit Classification Study
    Shawna Cohen reported the Class Study was officially approved at the September 13th Governing Board meeting.  HR is in the process of notifying classified employees with information about new classifications, titles, and salaries.
  • EEO Funds Allocation for 2016-2017
    Shawna Cohen reported Palomar Community College is one of 55 districts that provided the Chancellor’s Office with an EEO Funding Allocation report that will result in the funding of $60,000 to be used towards EEO initiatives. An electronic copy of the report will be provided to committee  members.
  • EEO Plan Review
    Shawna Cohen reported the Palomar College EEO Plan 2016 went through a first-ever peer review process.  While there were a few suggested improvements, the review team appointed by the Chancellor’s Office found the Plan to be exemplary, one of the best in the state, and a model for other districts.  An electronic copy of the review will be provided to committee members.
  • Other
    The new compressed calendar has created some scheduling conflicts, resulting in the need to find a new day and time for the regularly scheduled meetings of the HRS Planning Council.  Committee members were asked to bring their calendars and suggestions to the next meeting.Full meeting minutes, once approved, can be found at the Human Resource Services Planning Council Website: http://www2.palomar.edu/pages/hrspc/