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IPC (10/25/17)

The following discussion and action took place at the October 25, 2017 meeting of the Instructional Planning Council:

Dean Sivert called the meeting to order at 2:31 p.m.

  • Announcements:
    • NOHE Notice – Dean Sivert reported we are requesting that people receive approval from Instructional Services for NOHE’s prior to the work being completed.
    • Instructional printing changes – Fiscal Services sent out a memo to all Deans regarding a new account number for direct instruction costs related to printing. The Memo should be shared with all Divisions and Departments and will also be forwarded to IPC.
  • Comments from Constituencies – Acting Dean Justin Smiley reported that the Theater of the Absurd’s Rhinoceros opens on December 1, 2017.
  • First Reading – Integrated Draft for Review – Olga Diaz presented a draft of the BSI/SSSP/NCSSSP/SE plan. The funding allocation is currently pending and the new date that the plan is due to the Chancellor’s Office is on 1/31/18.  Olga asked that the Council review the draft and send her any feedback prior to the Second Reading.  The Second Reading will come to IPC on December 13, 2017.  The link to this living document will be sent out to the Council. 
  • First Reading – Career Education Committee (Formerly Perkins Planning and Advisory Committee) (IV.A.2) – Associate Dean Nichol Roe reviewed the suggested additional Governance Structure form for adding the Career Education Committee that would report to IPC.  The following recommendations were made:
    • All faculty to be appointed by Faculty Senate
    • Specify the “Representative, Special Populations”
    • Add ASG representative
    • Change “Informational” to “Information” Services Director (or designee)
    • Change all titles under members to reflect the official titles for the college
    • Change title on first line under Role from Instructional Services Office to Instructional Services
  • South Education Center Substantive Change Accreditation Draft – Dean Sivert reported that this draft is in its final stages. It will be going to the Accreditation Steering Committee on Friday, October 27, 2017 and then to SPC on Tuesday, November 7, 2017.
  • Waitlists Workgroup – Update – Barb Kelber reported that the workgroup met with and received input from students who were pleased that we are working on updating our waitlist process.
  • PRP (I.B.5) (I.B.9)
    • Department – Dean Sivert reported that each department may produce a department PRP, but are not required to.
  • Auditing a Course – Update (Seth San Juan) (II.A.1) – Seth San Juan reported that this was discussed at Senate a couple of weeks ago and their recommendation was that having a student audit a class is up to the discretion of the instructors.
  • Scheduling Tool and Process – Dean Sivert reported that the Summer 2018 scheduling tool development and process team included members from IRP (Michelle Barton and David Vazquez), Counseling (P.J. DeMaris), Evaluations (Rick Herren), Education Centers (Tom Medel and Ryan Williams), Instructional Deans and the VPI. The schedule planning tool provides us with information regarding fill rates from last summer.
  • FON – Faculty Hiring (III.A.7)
    • Process to hire outside faculty – Dean Sivert asked for discussion around what our process is for hiring part-time or full-time faculty to teach in a program that does not yet exist, such as Culinary. Barb Kelber reported there is language in BP 7120 and AP 7120 around faculty hiring stating that it originates from a department.
  • Certificates Workgroup (I.A.3) – Richard Loucks reported that the workgroup met a week and a half ago. They received a report with information about our certificates and programs over the last three years from IRP.  They are continuing to do more research and will bring more feedback to the next IPC meeting on November 8, 2017.

Full meeting minutes, once approved, can be found at the Instructional Planning Council website:

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