The first Chairs & Directors meeting of the semester took place on September 2, 2016. Interim Vice President for Instruction Dan Sourbeer called the meeting to order at 1:05 p.m.
- Dean Sivert introduced Monique Dumbrique and Christine Winterle from Human Resource Services. Together they gave a presentation regarding draft policies and procedures created regarding the establishment of an unassigned part-time faculty pool. This will provide a way for departments to have a pool of vetted part-time faculty ready to assign to last minute openings or substitute positions. Dean Sivert asked those present to review the proposed process and send feedback to her no later than noon on September 9th.
- Wendy Nelson discussed Student Learning Outcomes, asking chairs to enter any new or changed SLOs into TracDat as links on the website will soon be updated. Next, she discussed how SLO facilitators are designated, indicating that department chairs are ultimately responsible for ensuring the work of the SLO facilitator is complete, though they are able to appoint a designee if necessary.
- Wendy Nelson invited everyone to a Professional Development Day mini-conference that will be held on Friday, October 7th from 8:00 am-4:15 pm in the Student Union, led by Tom Angelo.
- Interim VP Sourbeer gave an overview regarding enrollment and related topics. He first explained the factors that contribute to how the college is funded. He further noted the college is in the second year of stability funding (a 3-year process), and our baseline funding we re-bench at the end of FY 17-18.
- Next, Interim VP Sourbeer discussed how everyone is part of the team when it comes to enrollment management. He shared that enrollment has declined due to several factors including improved economy, loss of community involvement, changes in repeatability, etc. He emphasized the importance of scheduling to serve our students and community. Growth can be achieved through many avenues, including dual enrollment, concurrent enrollment, targeted classes/programs for the military, distance education, and creation/expansion of programs and opportunities with Career Technical and Extended Education (CTEE). The South Center will also offer growth to the District, but not in time to impact the re-benching of our baseline funding. Therefore, the other opportunities for growth need to be addressed immediately as we determine the needs of our community.
- Interim VP Sourbeer outlined the structure of the newly revised Program Review and Planning process, which will be brought to Instructional Planning Council (IPC) for consideration soon. The new format has one third of the programs going through an in-depth Y1 process at a time, followed by a shorter Y2 and Y3 follow up. More information will be forthcoming.
- Interim VP Sourbeer briefly discussed the Faculty Obligation Number (FON). Because our enrollment numbers are down, it is unlikely the college will be hiring faculty from the general fund this year, unless required for program accreditation purposes.
- Interim VP Sourbeer encouraged everyone to use the Comet Information Exchange (CIE) as a central location for learning about the conversations occurring on campus. This site houses meeting summaries and allows members of the campus community to communicate with their constituency representatives in order to contribute to these discussions.
- Finally, Interim VP Sourbeer recognized all the work that VP Adrian Gonzales had done last year as Interim President and also commended the Deans on their efforts.
The meeting adjourned at 2:30 p.m.