{"id":482,"date":"2016-04-21T09:37:09","date_gmt":"2016-04-21T16:37:09","guid":{"rendered":"http:\/\/www.palomar.edu\/pages\/businessservices\/?page_id=482"},"modified":"2026-01-07T08:41:58","modified_gmt":"2026-01-07T16:41:58","slug":"faqs-contracts","status":"publish","type":"page","link":"https:\/\/www.palomar.edu\/businessservices\/faqs-contracts\/","title":{"rendered":"FAQs – Contracts"},"content":{"rendered":"

Who is authorized to sign contracts\/agreements?<\/strong>
The Governing Board has authorized the Superintendent\/President, the Director of Business Services, and the Assistant Superintendent\/Vice President Finance & Administrative Services to sign contracts\/agreements for the District.\u00a0 No other District employees are authorized to sign contracts or enter into agreements of any kind on behalf of the College.<\/em><\/strong><\/p>\n

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What dollar amount can I expect my request to be put out for competitive quote or bid?<\/b><\/strong><\/p>\n

Bid Limits, effective January 1, 2025 are as follows<\/strong>:<\/p>\n

EQUIPMENT, MATERIALS, SUPPLIES [20111(a); 20651(a)(1)] – $119,100<\/strong><\/u><\/p>\n

Exceptions: Supplementary textbooks, library books, educational firms, audiovisual materials, test materials, workbooks or periodicals. (PCC 20118.3)<\/p>\n

Perishable foodstuffs and seasonal commodities (PCC 20660; Ed. Code 38083)<\/p>\n

Surplus federal property, (Ed. Code 17602) Energy service and conservation contracts (Gov. Code 4217.12, 15814.10 et seq.) Purchase through other public agency (Ed. Code 17595; PCC 20118, 20652, 20653) Emergency repair contracts (PCC 20113, 20654)<\/p>\n

Questions may be directed to the Purchasing Services Department: https:\/\/www.palomar.edu\/businessservices\/staff-directory<\/a><\/p>\n

MAINTENANCE [20111 (3)(2), 20651(A)(3), 20656 – See CUPCCAA limits below:
<\/u><\/p>\n

Routine, recurring and usual work for the preservation or protection of any publicly owned, publicly operated facility for its intended purpose.\u00a0 Includes minor\u00a0 <\/u>and routine repairs, landscape, and minor<\/u> repainting.<\/p>\n

Questions may be directed to the Purchasing Services Department: https:\/\/www.palomar.edu\/businessservices\/staff-directory\/<\/a><\/p>\n

TRANSPORTATION AGREEMENTS [ED. CODE 39802] – $10,000.00<\/u><\/p>\n

Transportation contracts must be bid when the total expenditure exceeds $10,000 and the services are provided by a person or corporation other than a common carrier or a municipally owned transit system or a parent or guardian of the pupils to be transported.\u00a0 (Municipally owned does not include school districts).<\/p>\n

Questions may be directed to the Purchasing Services Department: https:\/\/www.palomar.edu\/businessservices\/staff-directory\/<\/a><\/p>\n

NON-CONSTRUCTION SERVICES [20111(a)(2), 20651(a)(2)] – $119,100<\/strong><\/u><\/p>\n

Exception:\u00a0 Special services and advice under Gov. Code 53060.\u00a0 Includes: financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced and competent to perform the special services required.<\/p>\n

Questions may be directed to the Office of Contract Services: https:\/\/www.palomar.edu\/businessservices\/staff-directory\/<\/a><\/p>\n

PUBLIC PROJECT WORK [20117 (b), 20651 (b)] – see below dollar limits<\/u><\/p>\n

Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and any repair work involving publicly owned, leased, or operated facilities.<\/p>\n

<$25,000.00<\/strong>: California State Contractors License, Dept. of Industrial Relations registration, Insurance and approved as a CUPCCAA contractor required<\/strong> – \u00a0see Public Works Agreements (PWA) Process\/ Procedures below.<\/p>\n

$25,000.00 to < <\/u>$75,000.00<\/strong>:\u00a0 California State Contractors License, Dept. of Industrial Relations registration, Performance & Payment Bonds, Insurance and approved as a CUPCCAA contractor<\/strong> required – see Public Works Agreements (PWA) Process \/ Procedures below.<\/p>\n

Informal Bidding<\/u>: $75,000.01 – <<\/u>$220,000.00 <\/strong>(if all bids exceed $220,000.00, may award up to $235,000.00 with special Board resolution).<\/p>\n

Advertised with required three (3) planning rooms, notified only CUPCCAA approved contractors, California State Contractors License, Dept. of Industrial Relations registration, Performance & Payment Bonds, Insurance and approved as a CUPCCAA contractor required – see Public Works Agreements (PWA) Process \/ Procedures below<\/p>\n

Questions may be directed to the Office of Contract Services (contracts@palomar.edu<\/a>) or Allen Young at 760-744-1150, ext. 2697.<\/p>\n

Formal Bidding<\/u>: >$220,000.00<\/strong><\/p>\n

Please contact the Office of Contract Services (contracts@palomar.edu<\/a>), Debbi Claypool, Senior Contracts Administrator, at 760-744-1150, ext. 2129.<\/p>\n

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Public Works Projects \/ Construction \/ Special Services<\/u><\/strong><\/h2>\n

Vendors are responsible for the accuracy of quoted prices submitted to the Contract Services Office.\u00a0In the event of a discrepancy between a unit price and its extension, the unit price will govern.\u00a0Quotations may be amended or withdrawn by the bidder up to the time of opening of the bids.<\/p>\n

It is the vendor\u2019s responsibility to ensure that their quotations are received in the Contract Services Office no later than the designated hour and day of the bid opening time and date, as specified in the request for bid.<\/p>\n

All bids\/quotations become a part of the Contract Services Office records and may be reviewed upon request by interested parties after the bid is awarded.\u00a0 No bids or quotations may be removed from the Contract Services Office.<\/p>\n

Questions may be directed to Contract Services (contracts@palomar.edu<\/a>) by contacting Debbi Claypool, Senior Contracts Administrator at 760-744-1150, ext. 2129.<\/p>\n

CUPCCAA<\/u><\/strong><\/h3>\n

If you or your department have a specific contractor that you are interested in bidding on a job, they are required to:<\/p>\n