Career Technical and Extended
Career Technical and Extended Education Division
Career Technical & Extended Education
Career Technical & Extended Education
Division Meeting September 14, 2009
· Supervision of Classified Staff
During the past year, we were required to correct a long standing practice of faculty serving as supervisors and evaluators of classified staff. In cases where we have faculty department chairs, I am now required to serve as the official supervisor/evaluator. I should be signing all time sheets and other “official” documents. I will speak to the chairs individually about other specific issues but I’d like you to initial the time sheets prior to sending them up for my signature. For evaluations, I will continue to complete them with the input of the Department Chair or Director.
Generally, 40 hour a week employees have several options:
Five eight hour days
Four ten hour days
A nine/eighty schedule (Most employees on this schedule take every other Friday off)
A thirty minute (minimum) lunch and two fifteen minute breaks are required. Employees may not “save up” lunch or breaks for use at the beginning or end of a work day.
· Payroll Deadlines
Please be aware that failure to meet specific scheduling deadlines can cause a lot of unnecessary work on behalf of staff in all areas and could pose a financial hardship for your part-time faculty and staff. Please make sure that you have faculty approved before they are scheduled to teach and that hourly staff have approved LiveScans and appropriate HR approval before they start.
· Schedule Reduction
We are well on the way to meeting our goal of reducing our schedule by 20 classes. We needed to reduce by 1,020 paid instructional hours. We’re almost there but please be aware that we could experience additional budget cuts and have to reduce our schedule more. Any classes with low enrollments two weeks prior to the start of the spring semester will be cancelled if they don’t meet our established guidelines for exceptions.
Intersession (both Jan and May) have been eliminated. Some programs have chosen to do intersession classes as fee based. That option is being approved by the VPI on a case-by-case basis.
· Revised Planning Budgeting Model – Handout
SPC has approved the Integrated Planning and Evaluation Model, the Planning Cycles and the Program Review Planning Flowchart. The council is still discussing and revising the Resource Allocation Model. I am sending this document to you via campus mail, just remember that the last page is still not approved.
Continue work on SLOs and Assessment Cycles. Someone from the Council will contact you to meet with your departments. It is very important that all faculty attend these meetings and participate in the process.
Please try to have all advisory committee meetings in the fall. That way, curriculum recommendations can be included in the Spring and catalog changes won’t have to wait another year.
We have been asked to reduce the number of CalCards in circulation. The goal is to have one per office where possible. I will contact you each individually to discuss the duplicates. When we decide to turn one in, please send it to my office so that we can turn them in by Division.
I have seen several articles criticizing the size of the ending funding balance. Please remember that it is as large as it is because of the conservation measures that you have all taken over the last fiscal year. The budget situation is still dire and we still need to conserve. That’s the only way we will avoid layoffs and further operational cuts. Some districts have had to cut whole programs, lay off faculty and staff and institute furloughs and/or pay cuts. We are extremely fortunate that we still have the commitment of the Trustees and the President to maintain a comprehensive community college program that is representative of all five strands of the mission, and to avoid layoffs of permanent faculty and staff. Your efforts to conserve make this possible.
Thanks for all you do.
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