Career Technical and Extended
Education Division
Division Meeting September 14, 2009
·
Supervision of
Classified Staff
During
the past year, we were required to correct a long standing practice of
faculty serving as supervisors and evaluators of classified staff.
In cases where we have faculty department chairs, I am now required
to serve as the official supervisor/evaluator.
I should be signing all time sheets and other “official” documents. I
will speak to the chairs individually about other specific issues but I’d
like you to initial the time sheets prior to sending them up for my
signature. For evaluations, I
will continue to complete them with the input of the Department Chair or
Director.
Generally, 40 hour a week employees have several options:
Five eight hour days
Four ten hour days
A nine/eighty schedule (Most employees on this schedule take every
other Friday off)
A thirty
minute (minimum) lunch and two fifteen minute breaks are required.
Employees may not “save up” lunch or breaks for use at the beginning
or end of a work day.
·
Payroll
Deadlines
Please
be aware that failure to meet specific scheduling deadlines can cause a lot
of unnecessary work on behalf of staff in all areas and could pose a
financial hardship for your part-time faculty and staff.
Please make sure that you have faculty approved
before
they are scheduled to teach and that hourly staff have approved LiveScans
and appropriate HR approval before they start.
·
Schedule
Reduction
We are
well on the way to meeting our goal of reducing our schedule by 20 classes.
We needed to reduce by 1,020 paid instructional hours.
We’re almost there but please be aware that we could experience
additional budget cuts and have to reduce our schedule more.
Any classes with low enrollments two weeks prior to the start of the
spring semester will be cancelled if they don’t meet our established
guidelines for exceptions.
Intersession (both Jan and May) have been eliminated.
Some programs have chosen to do intersession classes as fee based.
That option is being approved by the VPI on a case-by-case basis.
·
Revised
Planning Budgeting Model – Handout
SPC has approved the Integrated
Planning and Evaluation Model, the Planning Cycles and the Program
Review
Planning Flowchart. The council
is still discussing and revising the Resource Allocation Model.
I am sending this document to you via campus mail, just remember that
the last page is still not
approved.
·
Curriculum
Continue
work on SLOs and Assessment Cycles.
Someone from the Council will contact you to meet with your
departments. It is very important that all faculty attend these meetings and
participate in the process.
Please
try to have all advisory committee meetings in the fall.
That way, curriculum recommendations can be included in the Spring
and catalog changes won’t have to wait another year.
·
CalCards
We have
been asked to reduce the number of CalCards in circulation.
The goal is to have one per office where possible.
I will contact you each individually to discuss the duplicates.
When we decide to turn one in, please send it to my office so that we
can turn them in by Division.
·
Budget
I have
seen several articles criticizing the size of the ending funding balance.
Please remember that it is as large as it is because of the
conservation measures that you have all taken over the last fiscal year.
The budget situation is still dire and we still need to conserve.
That’s the only way we will avoid layoffs and further operational
cuts. Some districts have had
to cut whole programs, lay off faculty and staff and institute furloughs
and/or pay cuts. We are extremely fortunate that we still have the
commitment of the Trustees and the President to maintain a comprehensive
community college program that is representative of all five strands of the
mission, and to avoid layoffs of permanent faculty and staff.
Your efforts to conserve make this possible.
Thanks for
all you do.