During Holiday weeks employees who work one of the alternate work schedules (9/80 or 4/10) have the following options:
1) Convert to an 8/5 work schedule and take the regular Holiday off.
2) Keep the same schedule
a. if Holiday falls on a regular work day, gets credit for 8 holiday hours and must use one or two hours as vacation or comp time.
b. if Holiday does not fall on a work day, take another day off, and claim 1 or 2 hours vacation or comp time.
Off-Salary Time for
Ten and Eleven Month Employees:
person with an 11-month assignment is required to take 176 hours
off-salary per fiscal year; a person with a 10-month contract is
required to take 352 hours per fiscal year. Employees with a less than
100% assignment need to take a proportionate number of hours off. For
example, a person with a 10-month 45% contract will only be required to
take 158.4 hours off-salary.
Ten or eleven month employees hired after August 31 will not be required to take off-salary time during that particular fiscal year because they will already be working ten or less months during that fiscal year.
Employees that are less than 100% should be aware of how many hours per day the system pays them and report it in that manner for each day that they are off-salary. Example: 45% contract pays 3.6 hours per day; therefore, off-salary time should be reported at 3.6 hours per day, not on actual hours scheduled to worked. Salary is always docked in the month employee is off unless they elect to spread their annual salary into twelve equal payments. Employees may choose to include in their off-salary time any district paid holiday with the exception of December 25th and January 1st, as these are mandatory paid holidays.
Holiday Entitlement for Part-time Emloyees:
Employees with less than 100% contracts must also be aware that any district paid holiday is granted proportionately to their contract percentage, i.e., 3.6 hours for a 45% contract. The remaining work week must be calculated with this in mind so that a person doesn't work over or under their required work hours. Example: during the week of Thanksgiving there are 2 paid holidays. A person with a 45% contract normally works 18 hour per week. They must account for the 7.2 holiday hours and reduce their 18 hour work week by 7.2 hours. If they work the full 18 hours in a holiday week and the holiday falls on a non-scheduled work day, arrangements should be made with the supervisor to take the “holiday” hours off within a 2-week time frame. If the holiday falls on a regularly scheduled work day, employees are only entitled to holiday hours proportionate to their contract percentage, and report the additional hours which were not worked as vacation. Example: Monday holiday 45% contract – employee’s normal schedule for that day is 5 hours. They receive 3.6 hours holiday pay, but must take 1.4 hours of vacation or make-up the 1.4 hours on another day during the week.
Option to Spread Annual Salary into Twelve Payments:
Employees with 10/11 month contracts may choose to be paid over 12 months. That option is available to them at the start of the fiscal year. If they choose not to take 12-pay, they will not have the opportunity to sign up again until the start of the following fiscal year.
Sick leave, personal necessity and vacation are granted based on
employees’ contract months and contract percentages. Sick leave and
personal necessity are accrued once at the beginning of the fiscal year,
and vacation is accrued on a monthly basis. Please know that if your
employment with the District terminates prior to the fulfillment of a
fiscal year’s contract obligations, pre-advanced sick leave and personal
necessity will be adjusted (reduced) accordingly.
Please note that absences should be reported as the actual hours scheduled to work during any particular day.
For questions or concerns, please contact Catherine Macabitas at ext. 2884.