REQUEST FOR BLANKET COUNTY TRAVEL APPROVAL

 

 

Use this form for:   Employees who are required to travel frequently and routinely, within the County of San Diego.

 

·        Complete form at the beginning of the fiscal year for the entire period.  (ie; July 1, 2003-June 30, 2004).

  

·        This form must be signed by the appropriate department chairperson, the division dean, and the assistant superintendent/vice president. 

 

·        Once approved for such county travel, the employee is not required to file for each individual trip within the county.  He/she will be required to submit an EXPENSE CLAIM FOR BUSINESS MILEAGE in a timely manner.

 

PREPAID REGISTRATION FORM / ADVANCE PAYMENT

 

Use this form for:     Requesting advance payment for Conference Registration

(This form is mailed  with the check for payment to the vendor.)

 

·        Include address where the payment is to be mailed and the payee name.

 

·        Attach this form to the Request for Travel/Claim for Travel Expenses form.

 

·        Submit the forms to Fiscal at least 10 days prior to Conference payment dates.

 

 

 

PREPAID HOTEL REQUEST FORM / ADVANCE PAYMENT

 

Use this form for:     Requesting advance payment for lodging

(This form is mailed  with the check for payment to the vendor)

 

·        Include address where the payment is to be mailed and the reservation confirmation number.

 

·        Attach this form to the Request for Travel/Claim for Travel Expenses form.

 

·        Submit the forms to Fiscal at least 10 days prior to hotel reservation dates.

 

 

EXPENSE CLAIM FOR BUSINESS MILEAGE FORM

 

 

Use this form for:   Requesting reimbursement for business mileage

 

·        Complete form including account numbers, applicant and approving signatures.

·        Calculate mileage according to prevailing IRS rate. 

·        Send one original and one copy to Fiscal Services.

·        A reimbursement check will be issued to the applicant within 14 days.

(If your trip included parking fees, tolls and meals, you must use the travel Approval/Claim for Travel Expenses form instead).  The Mileage Expense form is mileage only within San Diego County.

 

 

 

 

Occupancy Tax Waiver Form

 

Use this form for:  Requesting hotel occupancy tax waiver

You may save your department (budget) from paying occupancy taxes.

 

·        Print the form on letterhead and fill in the dates of occupancy, amount paid and sign the form.

 

·        You may be asked to show your state agency identification.  You should present your Palomar College ID.

 

·        Hotels are not obligated to honor the waiver, however, many do.