REQUEST FOR BLANKET COUNTY TRAVEL APPROVAL

 

 

Use this form for: Employees who are required to travel frequently and routinely, within the County of San Diego.

 

        Complete form at the beginning of the fiscal year for the entire period. (ie; July 1, 2003-June 30, 2004).

        This form must be signed by the appropriate department chairperson, the division dean, and the assistant superintendent/vice president.

 

        Once approved for such county travel, the employee is not required to file for each individual trip within the county. He/she will be required to submit an EXPENSE CLAIM FOR BUSINESS MILEAGE in a timely manner.

 

PREPAID REGISTRATION FORM / ADVANCE PAYMENT

 

Use this form for: Requesting advance payment for Conference Registration

(This form is mailed  with the check for payment to the vendor.)

 

        Include address where the payment is to be mailed and the payee name.

 

        Attach this form to the Request for Travel/Claim for Travel Expenses form.

 

        Submit the forms to Fiscal at least 10 days prior to Conference payment dates.

 

 

PREPAID HOTEL REQUEST FORM / ADVANCE PAYMENT

 

Use this form for: Requesting advance payment for lodging

(This form is mailed  with the check for payment to the vendor)

 

        Include address where the payment is to be mailed and the reservation confirmation number.

 

        Attach this form to the Request for Travel/Claim for Travel Expenses form.

 

        Submit the forms to Fiscal at least 10 days prior to hotel reservation dates.

 

 

EXPENSE CLAIM FOR BUSINESS MILEAGE FORM

 

 

Use this form for: Requesting reimbursement for business mileage

 

        Complete form including account numbers, applicant and approving signatures.

        Calculate mileage according to prevailing IRS rate.

        Send one original and one copy to Fiscal Services.

        A reimbursement check will be issued to the applicant within 14 days.

(If your trip included parking fees, tolls and meals, you must use the travel Approval/Claim for Travel Expenses form instead). The Mileage Expense form is mileage only within San Diego County.

 

 

 

 

Occupancy Tax Waiver Form

 

Use this form for: Requesting hotel occupancy tax waiver

You may save your department (budget) from paying occupancy taxes.

 

        Print the form on letterhead and fill in the dates of occupancy, amount paid and sign the form.

 

        You may be asked to show your state agency identification. You should present your Palomar College ID.

 

        Hotels are not obligated to honor the waiver, however, many do.