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Operational committees

  1. Academic Review
  2. Benefits
  3. Bookstore
  4. Computer Coordinating
  5. Environmental Impact Review
  6. EOP&S Advisory
  7. Faculty/Staff Diversity
  8. Institutional Review
  9. International Students Advisory
  10. Matriculation Advisory
  11. PFE Task Force
  12. Registration
  13. Resource Allocation
  14. Safety and Security
  15. Scholarship
  16. Staff Development and Training
  17. Student Equity
  18. Team Life

Academic Review  

Role
The Academic Review Committee considers all problems of admission, probation, academic suspension, and certification of graduates.

Reporting Relationship
   
      Director, Enrollment Services

Members
Director, Enrollment Services, Chair
Dean, Counseling, Guidance and Career Development
Four Teaching Faculty
Articulation Officer
Evaluation Supervisor (non-voting)
One Student (non-voting)

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Benefits

Role
The Benefits Committee reviews current benefits and makes recommendations for additions and changes to employee and retiree health and welfare benefits. It reviews benefits changes in light of federal and state laws, as well as District planning and policy decisions. The Committee seeks input from employees and retirees for benefits needs, considers costs of benefits, and advises employee and retiree groups, the administration, and the Staff Priorities Committee as necessary.

Reporting Relationships
Palomar Faculty Federation, Administrative Association, CAST, CCE/AFT, and the President's Cabinet.

Members
Manager, Human Resources Services
Four Faculty Members (appointed by PFF)
Four Classified Unit Employees (appointed by CCE)
Two Administrative Association Members
Two Confidential/Supervisory Team members
Four Retirees (appointed by PCRA)
Vice President, Finance & Administrative Services
Benefits Specialist (Ex Officio)

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Bookstore

Role
The Advisory Committee works as a liaison between the student government and faculty representative and Administrative Services.

Reporting Relationship
Vice-President, Finance and Administrative Services

Members
Vice-President, Finance and Administrative Services, Chair
One Faculty
Two Students
Director, Auxiliary Services (ex-officio)

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Computer Coordinating

Role
The purpose of the Computer Coordinating Committee is to:

A. Recommend standards for personal computers, work station computers, local and wide area networks and associated peripheral equipment.

1. Periodically review available hardware and software for appropriateness to district use and make appropriate adjustments to standards.

B. Develop standard purchasing specifications conforming to adopted hardware and software standards.

1. Develop and publish generic specifications to guide departments in ordering computing equipment.

2. Develop a procedure to accommodate requests that do not conform to established standards.

C. Review requests for faculty office computers and recommend priority for purchases.

D. Review five-year computing plans from Instruction, Student Services and Administrative Services and combine into a five-year Institutional Computing Master Plan. The plan should include priorities for implementation. The Institutional Computing Master Plan will be submitted to the Educational Master Planning Committee for final review.

E. Appoint members to serve as liaisons between departments developing computing plans and the Committee.

Reporting Relationship
Assistant Superintendent/Vice President, Instruction

Members
Six Computer Using Faculty Members
Director, Information Services
One Administrative Services Representative
One Instructional Services Representative
One Senior Administrator
One Student Services Representative
One CAI Expert

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Environmental Impact Review

Role
The Environmental Impact Review Committee functions to review the impact on the environment of all proposed earth movements or alterations of the natural habitat (with the exception of the categorical exemptions listed below). All projects subject to review will be submitted to the Committee in advance of their implementation. The Committee is charged with recommending to the Vice President for Finance and Administrative Services measures for mitigating the impact within the mandated guidelines of the California Environmental Quality Act of 1970.

If the majority of the Committee concludes that significant environmental resources are potentially endangered by proposed campus earth movements or alterations of the natural habitat, these activities will be postponed until an environmental impact study is prepared by an independent consultant, approved by the Committee, and accepted by the Palomar College Governing Board.

The categorical exemptions from this review process include:
A. Excavation for sprinkler lines
B. Post hole excavation for fences
C. Lawn aeration and renovation
D. Excavation for planting sapling trees
E. Excavation involving less than one cubic meter of earth

Reporting Relationship
Vice President, Finance and Administrative Services

Members
Vice President, Finance and Administrative Services, Chair
Three Faculty:
a biologist, an American Indian specialist, and an archaeologist

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EOPS advisory

Role
The EOP&S Advisory Committee is aware of the operation and plans of the EOP&S program and makes recommendations to the Director of the EOP&S program with respect to the needs and desires of the community.

Reporting Relationship
Director, EOP&S

Members
Director, EOP&S
Members nominated by EOP&S Director, approved by PAC and Board

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Faculty/Staff Diversity

Role
The Faculty and Staff Diversity Advisory Committee assists the District in achieving understanding and support of Faculty and Staff Diversity and Equal Opportunity programs. The Committee (1) assists in developing the District's Faculty and Staff Diversity Plan in compliance with state and federal regulations, statutes, and guidelines; (2) monitors the implementation and progress of the Faculty and Staff Diversity Plan and recommends corrective action when necessary; (3) serves on hearing committees for formal complaints of unlawful discrimination including those filed on the basis of sexual harassment; (4) reviews and suggests revisions in services, employment policies, and other written and unwritten rules, policies, practices, and procedures that affect persons with disabilities; and (5) monitors the implementation and compliance of the Americans With Disabilities Act.

Reporting Relationship
Vice President, Human Resource Services

Members
Vice President, Human Resource Services, Chair
Faculty Diversity Coordinator
Five Faculty Members (to include at least one Adjunct Faculty Member)
Two Classified Unit Employees
Two Administrative Association Members
Director, EOP&S
One Senior Administrator
Two Students appointed by the ASG
Two Community Representatives
At-large Members (up to 3) may be appointed by the Superintendent/President after consultation with the Faculty and Staff Diversity Advisory Committee.

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Institutional Review

Role
The Institutional Review Committee develops the methodology and processes by which all programs and services at Palomar College are reviewed on a periodic basis to evaluate their efficiency, effectiveness, and alignment with the Mission Statement, Vision Statement, and the Educational Master Plan. The Committee develops specific criteria and procedures by which individual programs, functions, and services are evaluated. It works with the staff of programs, functions, and services to gather data, perform reviews, develop findings, and make recommendations. Decisions will be made by majority vote. The committee will utilize an agenda which identifies and separates information and action items and requires that items be identified as information before being moved to action.

Products
Procedures, criteria, and tools relating to the evaluation of all District functions and activities
Program and Functional Review and Evaluation Reports containing specific recommendations
Resource Impact (financial and other) Analysis of recommended plans and policies

Reporting Relationship
Educational Master Planning Committee

Members
Faculty Member, Co-Chair appointed by the Faculty Senate
Vice President for Instruction (or designee)
Vice President for Human Resources (or designee)
Vice President for Student Services (or designee)
Vice President for Finance and Administrative Services (or designee)
Curriculum Committee Faculty Co-Chair (or designee)
Five Faculty Members from divisions, library, or student services not already represented
Two Classified Unit Employees
One Administrative Association Member
One Student
A second Co-Chair will be appointed by the Superintendent/ President from the membership of the Institutional Review Committee.

Tasks
Establish terms and rotation of the Committee members
Develop a complete list of programs, functions, and services to be evaluated
Establish a cyclical time line for the evaluation, ensuring that all programs and services are reviewed on periodic basis
Develop the evaluation tools, procedures, and criteria by which each program and service will be evaluated
Identify the desired products of the review process, including reports and recommendations
Review self-studies, conduct evaluations, make recommendations, and submit reports to the Presidentís Advisory Council and Educational Master Planning Committee.

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International Students Advisory

Role
The International Student Advisory Committee makes recommendations regarding the overall international student program. It reviews admission procedures in light of various laws, rules, and regulations governing international students, and designs appropriate instructional programs to meet the needs of international students.

Reporting Relationship
Director, Enrollment Services

Members
Director, Enrollment Services, Chair
ESL Representatives
International Student Advisor
International Student Counselor
Classified Unit Employee
Faculty Members

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Matriculation Advisory

Role
The purpose of the Matriculation Advisory Committee is to review and support the activity of the Matriculation Director and Department. Matriculation Advisory Committee members are responsible for articulating the Palomar College Matriculation Plan, goals, objectives, revisions and accomplishments to the constituencies they represent.

Reporting Relationship
Director, Matriculation

Members
Director, Matriculation, Chair
Vice President, Instruction
Vice President, Student Services
One Instructional Dean
Dean, Counseling, Guidance and Career Development
One ESL Instructor
One Math Instructor
One English Instructor
One Reading Instructor
Director, EOP&S
Director, Information Services
Director, DSP&S
Director, Enrollment Services
Director, Institutional Research and Planning
One Counselor
One Student

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Registration

Role
The Registration Committee serves primarily to review and examine the registration system and to improve the process for registering students.

Reporting Relationship
Director, Enrollment Services

Members
Director, Enrollment, Chair
Manager, Admissions and Records
Director, Information Services
Supervisor, District Cashiering Services, Fiscal Services
Dean, Counseling, Guidance, and Career Development
Chair, Counseling
One Faculty
One Student
Curricular Schedule Technician
One Instructional Dean
Director of Extension Education/Escondido Center

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Resource Allocation

Role
The Resource Allocation Committee establishes the guidelines for the preparation of the unrestricted and designated budgets. The Committee reviews the proposed restricted and unrestricted budget in open hearings prior to making its recommendations. The Committee will be responsible for developing a three-year Resource Allocation Plan, based on the Educational Master Plan, under the guidance of the Educational Master Planning Committee. The first year of the three-year Resource Allocation Plan will become the recommended annual unrestricted and designated budgets. The recommended annual budgets will be forwarded to EMPC (for information), PAC and the Superintendent/President.

Products
Three-year Resource Allocation Plan
Annual College unrestricted and designated budgets
Financial aspects of the first year of the three-year Educational Master Plan

Reporting Relationship
Resource Allocation Committee will submit recommendations for the unrestricted and designated budget resource allocation to PAC and the Superintendent/President annually, and will communicate closely with the Education Master Planning Committee when it considers recommending an allocation inconsistent with the EMPC recommendation.

Members
Vice President for Finance and Administrative Services, Chair
President, Vice President, and Secretary of the Faculty Senate (or designees)
President and Vice President of The Faculty (or designees)
Vice President for Instruction
Vice President for Student Services
Vice President for Human Resource Services and Affirmative Action
Two Administrative Association Members
Five Classified Unit Employees (who shall also serve as members of the bargaining team)

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Safety and Security

Role
The Safety and Security Committee examines the operation of the College with respect to safety and security. Areas considered by the Committee are: The College Safety Manual, periodic safety inspections, campus traffic and parking control, disaster and Civil Defense plans, general security of facilities, inspection of hazardous materials and equipment, designation of dangerous areas, general laboratory safety, and all matters concerning the operation of the College with respect to safety and security.

Reporting Relationship
Director, Environmental Health and Safety

Members
Director, Environmental Health and Safety, Chair
Director, Facilities
Director, Health Services
Director, Public Safety Programs/Chief of Campus Police
One Community Member
One Child Development Instructor
Two Faculty Members
Two Classified Unit Employees
Two Administrative Association Members
One Student

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Scholarship

Role
The Scholarship Committee reviews applications for Palomar College scholarships, selects award recipients, and assists the Director of Financial Aid in establishing policy in connection with grants, loans and work study.

Reporting Relationship
Director, Financial Aid

Members
Director, Financial Aid, Chair
Director, Enrollment Services
Six Faculty Members
One Classified Unit Employee
One Student
One Administrative Association Member
One Financial Aid Technician (Scholarship) as Support Staff

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Staff Development and Training

Role
The Staff Development and Training Committee reports to the Presidentís Advisory Council and is responsible for making recommendations for annual staff development funding expenditures, administers periodical needs assessment surveys, and guides in the development of the three-year Human Resources Development Plan. The Committee guides staff development activities by establishing priorities, policies and procedures for allocations, and collecting information that can be used for ongoing and summary evaluation.

Product
Three-year Human Resources Development Plan

Reporting Relationship
Presidentís Advisory Council

Members
Coordinator, Faculty Professional Development, Co-chair
Vice President, Human Resource Services, Co-chair
Two representatives from the Professional Development Review Board
Two representatives from the Professional Growth Committee
One Senior Administrator from the Professional Development Review Board
One representative appointed by the Administrative Association

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Student Equity

Role
The Student Equity Committee prepares the Student Equity Plan, monitors the Districtís progress toward meeting its student equity goals, and keeps the Districtís Student Equity Plan up to date. The Student Equity Committee will coordinate its activities with those of the Planning Committees, Curriculum Committee, Registration Committee, Faculty and Staff Diversity Advisory Committee, Matriculation Advisory Committee, and other District committees as necessary.

Reporting Relationship
Superintendent/President

Members
Five Teaching Faculty Members (one to serve as Co-Chair)
Dean of Counseling, Guidance, and Career Development
Representative of Instruction (selected by the Committee from its membership)
One Instructional Dean
Director of EOP&S
Director of Matriculation
Director of DSP&S
One Counseling Faculty Member
One Librarian
One Classified Employee
Two Students
Co-Chair to be elected by the Committee)

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 Team Life

Role
To provide opportunity for achieving mind, body, social, and spiritual wellness. To cultivate positive change in a supportive campus community environment.

Product
Offer faculty & staff health screenings, social events, workshops, health lectures, weight management programs in support of workplace wellness. Also TEAM LIFE will work towards offering programs to improve employee morale and help adopt healthy lifestyles thus reducing time missed from work and worker's comp claims.

Reporting Relationship
Human Resources Services Planning Council

Members
One Faculty member appointed by the Faculty Senate
One Administrative Association member appointed by the Administrative Association
One CCE/AFT member appointed by the CCE/AFT
One CAST member appointed by CAST
One representative from Health Services
One representative from PE/Athletic department
One representative from HR (Benefits Committee)
One representative from Human Resources Services Planning Council
One representative from Health & Safety Department

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Copyright © 2002  [Faculty Senate]. All rights reserved.
Revised: August 19, 2013 .