Palomar College

Governance councils

Strategic Planning Council
Instructional Planning Council
Student Services Planning Council
Finance & Administrative Services Planning Council
Human Resources Planning Council

The Strategic Planning Council, representing all constituent groups of Palomar College, implements the strategic plan, develops or revises governance policies, and communicates with the respective groups. The strategic planning process guides budget priorities. Recommendations made by the Strategic Planning Council will reflect the values and support the mission of the College and be in the best interest of improving student success and serving the community.

Role
The Strategic Planning Council, as the recognized participatory governance body of the College, creates the processes for recommending College policies and governance committee structures. The Strategic Planning Council reviews actions, recommendations, and requests of planning groups and task forces. The Strategic Planning Council amends and guides the planning processes and recommends policies and procedures to respond to the changing needs of the student population and the internal and external environments. The Strategic Planning Council develops, implements, evaluates continuously and revises, if necessary, the District’s plans and initiatives, both long-term and short-term. A three-year planning cycle is used to implement the Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year.

Communication with individual constituencies and participation in the Council meetings are the primary responsibilities of the Strategic Planning Council members.

Products
Palomar College’s Strategic Plan, Annual Implementation Plans, Criteria for Annual Evaluation of the planning outcomes, Annual Progress Report, Policies and Procedures recommendations.

Meeting Schedule
Second and Fourth Wednesdays, 2:30 to 4:00 p.m.

Reporting Relationship
Superintendent/President

Chair
Superintendent/President

Members
Vice President, Instruction
Vice President, Student Services
Vice President, Finance and Administrative Services
Vice President, Human Resource Services
1 Dean, Instruction
1 Dean, Student Services
President, Faculty Senate
Past President, Faculty Senate (or designee)
3 Faculty Members appointed by Faculty Senate
Coordinator, Professional Development
2 Co-Presidents, Palomar Faculty Federation
President, CCE
Vice President, CCE
Past President, CCE (or designee)
President, Administrative Association
Past President, Administrative Association (or designee)
Director, Institutional Research
Director, Student Affairs
President, ASG
Executive Vice President, ASG (or designee)

Instructional Planning Council

Role
The Instructional Planning Council develops, implements, evaluates continuously and revises, if necessary, Instruction’s plans and initiatives, both long- and short-term. A three-year planning cycle is used to implement the Instruction Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year. The Instructional Planning Council reports its actions, makes recommendations and requests related to the Instruction Plan and to policies and procedures related to Instruction in response to the changing needs of the student population, business and industry, and the internal and external environments. The Council is responsible for guidance, direction, and oversight to the Professional Development Review Board, Curriculum Committee, and Academic Technology Group. Based on plans, determine staffing needs.

Products
Instruction Strategic Plan, Annual Implementation Plan (including staffing, equipment, facilities, technology, and budget recommendations), Criteria for Annual Evaluation of the planning outcomes, Annual Progress Report, Policies and Procedures recommendations related to Instruction, Annual Priorities of Staffing Needs.

Reporting Relationship
Strategic Planning Council

Meeting Schedule
Second and Fourth Wednesdays, 2:30 to 4:00 p.m.

Chair
Vice President, Instruction

Members
Five instructional deans
Director of Extended Education/Escondido Center
Seven Faculty Members (one each from the five instructional divisions, library, and student services appointed by Faculty Senate)
Two Classified Unit Employees appointed by CCE/AFT (one from Instruction area)
One Student appointed by ASG
Manager, Worksite Education and Training
Research Analyst

Student Services Planning Council

Role

The SSPC is responsible for the development of the strategic plans for Student Services. These responsibilities include:

Determining the level, adequacy, and efficiency of student services necessary to support the College’s strategic plan

Providing guidance, direction, and oversight to these committees/task forces:

Academic Review Committee

Matriculation and Transfer Committee

Registration Committee

Financial Aid Appeals Committee

Scholarship Committee

Campus Police Committee

Based on plans, determine staffing needs

Products: The SSPC will be responsible for developing and submitting to the Strategic Planning Council the following:

Strategic Plans for all Student Services departments

Three-year operating plans for all Student Services departments

Annual Plan and Budget for all Student Services departments

Annual Progress Report

Annual Priorities of Staffing Needs

Reporting Relationship: Strategic Planning Council

Meeting Schedule: 2nd and 4th Wednesday, 9:30 – 11:00 a.m.

Chair: Vice President, Student Services

Members

Dean, Counseling Services

Director, Career Services or Transfer Center

One EOP&S Faculty Member

Director, Health Services

Director, Athletics

One DRC Faculty Member

Director, Enrollment Services

Chair, Counseling (or designee)

Director, Student Affairs

One Faculty Member appointed by Faculty Senate from Instructional Areas

One Faculty Member who is also on the Faculty Senate

Research Analyst

Two Classified Unit Employees appointed by CCE/AFT (one from Student Services)

One Student appointed by ASG

One CAST Member from Student Services appointed by CAST

Finance & Administrative Services Planning Council

Role

The Finance & Administrative Services Planning Council (F&ASPC) annually reviews proposed budgets for all Finance & Administrative Services (F&AS) departments, ensuring alignment with the mission, goals, and objectives of the District’s existing Strategic Plan. F&ASPC reviews the Division’s operational processes and procedures to provide appropriate levels of service and compliance with state-mandated requirements, recommending corrective action, if necessary. F&ASPC is also responsible for developing, reviewing, and revising operational plans for all departments within F&AS for use in determining adequate staffing and resources to provide quality customer service to students, faculty and staff. In addition, F&ASPC reviews progress on Annual Implementation Plans (AIP) for submission to Strategic Planning Council (SPC). Committees reporting to the F&ASPC are: Bookstore Committee; Food Services Committee; Safety & Security Governance Committee; and Facilities Review Governance Committee. Members of the F&ASPC shall ensure communication of action and discussion items to their appropriate constituency groups.

Products

Annually reviews the proposed budgets for the F&AS Division and submits them to SPC

Performs regular review of F&AS Division’s operational processes and procedures to ensure adequate customer service and compliance with state-mandated requirements

Develop, implement, and review operational plans to provide for adequate staffing and resources for the F&AS Division

Reporting Relationship

Strategic Planning Council

Committee members responsible for communicating F&ASPC information to appropriate constituency group

Meeting Schedule

1st and 3rd Thursday, 2:00 to 3:30 p.m.

Chair

Vice President, Finance and Administrative Services

Members

Two Faculty members appointed by the Faculty Senate

One Faculty member appointed by PFF

Director of Information Services

Two Classified Employees appointed by CCE/AFT

Director of Facilities (or designee)

Director of Business Services (or designee)

Director of Fiscal Services (or designee)

Director of Information Services (or designee)

One member appointed by CAST

One student member appointed by ASG

Chief of Police or designee

Human Resource Services Planning Council

Role

The HRSPC is responsible for the development of the strategic plans of Human Resource Services. These responsibilities include:

Appropriate support services to Palomar College in the area of human resource services

Appropriate level of support and resources for level of services required

Effective and efficient policy and procedure development in human resource services necessary to meet the needs of the College

Guidance, direction, and oversight provided for such activities as:

Employee hiring

Staff diversity efforts

Development and coordination of staff training programs

ADA compliance

Products

The HRSPC is responsible for submitting to the Strategic Planning Council the plans, budgets, and expenditure projections of the Human Resource Services Department. The products of the HRSPC include:

Strategic Plans for Human Resource Services

Human Resource Services Three-Year Plan

Annual Budget for Human Resource Services

Reporting Relationship

Strategic Planning Council

Meeting Schedule

1st and 3rd Tuesday, 4:00 – 5:00 p.m.

Chair

Vice President, Human Resource Services

Members

Manager, Human Resource Services

Supervisor, HR/Employment Services

Two Faculty Members appointed by the Faculty Senate

Two Classified Unit Employees appointed by CCE/AFT

One Faculty Member appointed by the PFF

One Administrative Association Member appointed by AA

One CAST Member appointed by CAST

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