Palomar College

Governance councils

Strategic Planning Council
Instructional Planning Council
Student Services Planning Council
Administrative Services Planning Council
Human Resources Planning Council
Technology Planning Council

The Strategic Planning Council, representing all constituent groups of Palomar College, implements the strategic plan, develops or revises governance policies, and communicates with the respective groups. The strategic planning process guides budget priorities. Recommendations made by the Strategic Planning Council will reflect the values and support the mission of the College and be in the best interest of improving student success and serving the community.

Role
The Strategic Planning Council, as the recognized participatory governance body of the College, creates the processes for recommending College policies and governance committee structures. The Strategic Planning Council reviews actions, recommendations, and requests of planning groups and task forces. The Strategic Planning Council amends and guides the planning processes and recommends policies and procedures to respond to the changing needs of the student population and the internal and external environments. The Strategic Planning Council develops, implements, evaluates continuously and revises, if necessary, the District’s plans and initiatives, both long-term and short-term. A three-year planning cycle is used to implement the Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year.

Communication with individual constituencies and participation in the Council meetings are the primary responsibilities of the Strategic Planning Council members.

Products
Palomar College’s Strategic Plan, Annual Implementation Plans, Criteria for Annual Evaluation of the planning outcomes, Annual Progress Report, Policies and Procedures recommendations.

Meeting Schedule
Second and Fourth Wednesdays, 2:30 to 4:00 p.m.

Reporting Relationship
Superintendent/President

Chair
Superintendent/President

Members
Vice President, Instruction
Vice President, Student Services
Vice President, Finance and Administrative Services
Vice President, Human Resource Services
1 Dean, Instruction
1 Dean, Student Services
President, Faculty Senate
Past President, Faculty Senate (or designee)
3 Faculty Members appointed by Faculty Senate
Coordinator, Professional Development
2 Co-Presidents, Palomar Faculty Federation
President, CCE
Vice President, CCE
Past President, CCE (or designee)
President, Administrative Association
Past President, Administrative Association (or designee)
Director, Institutional Research
Director, Student Affairs
President, ASG
Executive Vice President, ASG (or designee)

Instructional Planning Council

Role
The Instructional Planning Council develops, implements, evaluates continuously and revises, if necessary, Instruction’s plans and initiatives, both long- and short-term. A three-year planning cycle is used to implement the Instruction Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year. The Instructional Planning Council reports its actions, makes recommendations and requests related to the Instruction Plan and to policies and procedures related to Instruction in response to the changing needs of the student population, business and industry, and the internal and external environments. The Council is responsible for guidance, direction, and oversight to the Professional Development Review Board, Curriculum Committee, and Academic Technology Group. Based on plans, determine staffing needs.

Products
Instruction Strategic Plan, Annual Implementation Plan (including staffing, equipment, facilities, technology, and budget recommendations), Criteria for Annual Evaluation of the planning outcomes, Annual Progress Report, Policies and Procedures recommendations related to Instruction, Annual Priorities of Staffing Needs.

Reporting Relationship
Strategic Planning Council

Meeting Schedule
Second and Fourth Wednesdays, 2:30 to 4:00 p.m.

Chair
Vice President, Instruction

Members
Five instructional deans
Director of Extended Education/Escondido Center
Seven Faculty Members (one each from the five instructional divisions, library, and student services appointed by Faculty Senate)
Two Classified Unit Employees appointed by CCE/AFT (one from Instruction area)
One Student appointed by ASG
Manager, Worksite Education and Training
Research Analyst

Student Services Planning Council

Role
The SSPC is responsible for the development of the strategic plans for Student Services. These responsibilities include:

Determining the level, adequacy, and efficiency of student services necessary to support the College’s strategic plan
Providing guidance, direction, and oversight to these committees/task forces:

Academic Review Committee
DSP&S Advisory Committee
EOP&S Advisory Committee
International Students Advisory Committee
Matriculation Advisory Committee
Registration Committee

· Based on plans, determine staffing needs

Products
The SSPC will be responsible for developing and submitting to the Strategic Planning Council the following:

· Strategic Plans for all Student Services departments

· Three-year operating plans for all Student Services departments

· Annual Plan and Budget for all Student Services departments

· Annual Progress Report

Annual Priorities of Staffing Needs

Reporting Relationship
Strategic Planning Council

Meeting Schedule

Second and Fourth Wednesdays – 9:30 to 11:00 a.m.

Chair

Vice President, Student Services

Members

Dean, Counseling/Matriculation
Dean, Student Support Programs
One EOP&S Faculty Member
One DSP&S Faculty Member
Director, Athletics
Director, Enrollment Services
Chair, Counseling (or designee)
Director, Student Affairs
Two Faculty Members appointed by Faculty Senate from Instructional Areas
Director, Career Services or Transfer Center
Research Analyst
Two Classified Unit Employees appointed by CCE/AFT (one from Student Services)
One Student appointed by ASG

Administrative Services Planning Council

Role
The ASPC is responsible for the development of the strategic plans of Administrative Services. These responsibilities include:

· Adequate support services are provided to Palomar College

· Adequate resources for service levels requested

· Efficient and effective utilization of resources

· Guidance, direction, and oversight to these committees/task forces:

o Facilities Planning Committee

o Bookstore Advisory Committee (now a task force but should be ongoing)

o Food Services Advisory Committee (now a task force but should be ongoing)

o Safety and Security Committee

o Campus Police Committee (now a task force but should be ongoing)

· Based on plans, determine staffing needs

Products
The ASPC will be responsible for developing and submitting to the Strategic Planning Council the plans, budgets, and expenditures of Administrative Services and its respective departments/programs

· Strategic Plans of all Administrative Services Departments

· Three-year operating plans of all Administrative Services Departments

· Annual Plan and Budget of all Administrative Services Departments

· Facilities Master Planning

o Facilities Master Plans: short-, intermediate-, and long-range

o Five-Year Capital Outlay Plan

o Scheduled Maintenance Plan

o Facilities component of Educational Master Plan

o Resource Impact Analysis of recommended policies, plans, and procedures on Facilities

· Bookstore

o Oversight Annual Report to Strategic Planning Council

· Food Service

o Oversight Annual Report to Strategic Planning Council

· Campus Police

o Oversight Annual Report to Strategic Planning Council

· Annual Progress Report

· Annual Priorities of Staffing Needs

Reporting Relationship
Strategic Planning Council

Meeting Schedule:
2^nd and 4^th Thursday, 3:30-5 p.m.

Chair:
Vice President, Finance and Administrative Services

Members:
Two Faculty Members appointed by the Faculty Senate
Director of Information Services
Director of Student Affairs
Director of Facilities
Director of Business Services
Director of Fiscal Services
Counsel, Contracts, and Special Projects
One Student appointed by ASG
Chief of Police
Manager of Payroll Services
Manager of Bookstore
Manager of Food Services
Two Classified Unit Employees appointed by CCE/AFT
One Faculty Member who also serves on Facilities Planning Comm.
One Student appointed by ASG

Human Resources Planning Council

Role
The HRPC is responsible for the development of the strategic plans of Human Resource Services. These responsibilities include:

· Appropriate support services to Palomar College in the area of human resource services

· Appropriate level of support and resources for level of services required

· Effective and efficient policy and procedure development in human resource services necessary to meet the needs of the College

· Guidance, direction, and oversight provided for such activities as:

o Employee hiring

o Staff diversity efforts

o Development and coordination of staff training programs

o ADA compliance

· Based on plans, determine staffing needs

Products
The HRPC is responsible for submitting to the Strategic Planning Council the plans, budgets, and expenditure projections of the Human Resource Services Department. The products of the HRPC include:

· Strategic Plans for Human Resource Services

· Human Resource Services Three-Year Plan

· Annual Budget for Human Resource Services

· Annual Progress Report

· Annual Priorities of Staffing Needs

Reporting Relationship
Strategic Planning Council

Meeting Schedule
2^nd and 4^th Tuesdays, 3:30 – 4:30 p.m.

Chair
Vice President, Human Resource Services

Members
Manager, Human Resource Services
Supervisor, HR/Employment Services
Two Faculty Members appointed by the Faculty Senate
Two Classified Unit Employees appointed by CCE/AFT
Trainer/Coordinator
Assistant to Faculty Professional Development Coordinator
One Faculty Member appointed by the PFF

Technology Planning Council

Role
Recommend information technology policy, procedures, training, acquisitions, and implementation based on best advice available from internal and external sources.
Ensure compliance with State information technology guidelines.
Promote effective working relationships to promote use of information technology among all members of the college community.
Recommend District standards for hardware, software, licensing, training, and infrastructure.
Update Local Telecommunications and Technology Implementation Plan yearly.
Coordinate efforts of other District groups involved with information technology.
Decisions will be made by majority vote.
The committee will utilize an agenda which identifies and separates information and action items and requires that items be identified as information before being moved to action.

Products
Advice to Educational Master Planning Committee, Vice Presidents, and President on matters relating to District-wide use of information technology.
Technology master plan constantly revised in light of new technology and changed State guidelines.

Reporting Relationship
Educational Master Planning Committee

Members
Coordinator, Academic Technology Group, Director Information Services – Co-chairs
One representative appointed by each of the four vice presidents
Three faculty members
One classified computer technician appointed by the CCE/AFT
One senior or executive administrator appointed by the President
One faculty member representing a program on campus that has a technology/computer lab
The chair of the Computer Coordinating Committee
One representative from Educational Television
Coordinator, Adaptive Computer Lab
Technology Training Coordinator

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