ETV - Educational Television

Videoconferencing

The Meeting - Meeting Tips

Some things to remember once your meeting gets going:

Introduce each of the participants in the conference within the first 5 minutes.
Establish meeting etiquette immediately. Remember most people have not experienced videoconferencing. For example: ask each site to mute their microphone until they ask or respond to a question. Participants should identify themselves when asking a question or making a comment. When prompting for questions, state the order that will be followed.
Take as many questions from the distant site as you take from the local site. Ensure everyone gets equal time.
Answer questions by repeating the question before answering it to make sure everyone heard the question. Avoid interrupting when participants speak.
Encourage discussion and make the meeting interactive.
As the meeting progresses, give the people at the distant locations an opportunity to participate. Watch their body language and gestures. Stop and invite their questions or comments.
When you speak, look into the camera. Let the tone of your voice be expressive, but don't overdo it. If you are normally soft spoken, make the effort to speak louder and add a little energy to it.
Move and gesture normally. Avoid swaying, rocking, pacing, rapid or continuous movement that can cause ghosting or the picture to become fuzzy.
When presenting visual graphics, allow enough time for the participants to read your material at least twice.
At the end of your meeting, be sure that your microphone is muted.

We welcome your questions and comments, please call 760-744-1150 ext. 2431, or send and e-mail to videoconference@palomar.edu