Palomar Community College District

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Faculty Tutorials

eServices was designed to provide easy access to classroom management. You can secure, print, transact, and maintain accurate rosters of your students and notify the College of changes. Below are helpful instructions to assist you. There are also short videos for your viewing. eServices Operating Hours: Monday - Saturday 6 a.m. to 11 p.m. Sunday 6 a.m. to 4 p.m. For assistance, call Admissions at (760) 744-1150, ext. 2171 or 2274. Email: admissions@palomar.edu. Visit the Admissions and Records Web for required forms or see links below. The Grade Change Form can only be accessed from within Faculty eServices.


Sign In to Faculty eServices	Instructions		Video

Retrieve My ID/Password/Challenge Question	Instructions			Video

Access Class Rosters	Instructions			Video

Print Class Rosters	Instructions

Access Census Roster NEW!	Instructions

Certify Census Roster	Instructions

Access Drop Roster	Instructions

Access Permission Roster	Instructions			Video

Access Positive Attendance Roster	Instructions			Video

Record Grades	Instructions			Video

Submit an Electronic Grade Change Form	Instructions	Video

Submit FW Grade Date Change Form	Instructions	Video

Submit an Incomplete Grade Form	Instructions	Video

Self-Enroll in a Class	Instructions			Video

Access Student Center/View Unofficial Transcript	Instructions		Video

Incorrect Function Error Message	Instructions


Sign In to Faculty eServices	Go to www.palomar.edu Click on eServices - white link at top of page Enter your Faculty ID Enter your Password Click on the Sign In button Your Faculty eServices will display



Retrieve My ID/Password/Challenge Question	Go to www.palomar.edu Click on link, "Forgot my ID/Password" Enter your SSN or ID (if known) Enter your date of birth Enter the challenge question response - Important note: If you do not remember your challenge question response, you will have to call Admissions at (760) 744-1150, ext. 2164 or email admissions@palomar.edu to request that your challenge question be reset. Enter a new password - please note new password requirements Re-enter new password Click on Submit button - your Faculty ID will display on the next page.



Self-enroll in a Class	Sign in to Faculty eServices Scroll to the bottom of the page and look for the link to Student Center Click on the Student Center link- you will receive a Welcome screen with your name. If you receive a blue menu on the left instead, click on Self Service and then Student Center Click on the Student Center tab You will see a link that says, "Your application data needs to be updated" Click on the link and answer the questions to update your application Click on the Add/Drop Classes link to enroll To return to Faculty eServices, return to the Welcome tab and click on the Faculty Center link at the bottom of the page.


Access Class Rosters	Sign In to Faculty eServices Click on class roster Icon or Click on Rosters tab Select the Term Click on the Course Title You can format your roster by Enrollment Status: Enrolled, Waiting or Dropped or format the roster to display in a grid. To print your roster with grid lines, click on the yellow button in the header that says, Show Grid Lines. Click on the Details link to view your class deadlines



Print Class Roster	Display your class roster following the instructions above. Collapse blue Menu on left by clicking on minus sign at the top left of the Menu. Your roster will be full screen. Click on Control A - to Select All Click on Control P - to print roster. This will allow you to print all pages of a multi-page roster



Access Drop Roster	Sign in to Faculty eServices Click on the Roster tab Click on Access Drop Rosters Select the Term A list of your classes will display Select the Course Title Your Drop roster will display Drop student for excessive absence up until the W deadline. Drop students with an asterisk anytime in the term and enter the last date of attendance To drop students, click on the Drop 000000000 link next to the student that you would like to drop. A screen may display for you to enter the last date of attendance. Enter the date and click on OK Note the Enrollment Status column to see if the student has been successfully dropped.



Access/Certify Census Roster	Sign in to Faculty eServices Click on the Roster tab Click on Access Census Roster Select the Term A list of your classes will display Select the Course Title Your Census roster will display - This roster will be available to you 4 days before Census. Drop No Show students. To drop students, click on the Drop 000000000 link next to the student that you would like to drop. You will be prompted to add a date. Please insert the exact date prompted to avoid getting an error message. Students dropped on this roster will not receive any notation on their record and no fees will be assessed on their student account.
Certify Census Roster	Scroll to the bottom of the roster and click in checkbox to Certify your enrollment in this class. Check off certification box as pictured below Click on Submit




Access Permission Rosters	Sign In to Faculty eServices Click on the Roster tab Click on Access Permission Roster Select the Term Select the Course Title Your Permission Roster will display If you require additional permission numbers, ask your Department Assistant or call Admissions at (760) 744-1150, ext. 2171 or 2274 If you permission codes have expired, you can sign an add slip linked here and send the student to Admissions to have the add processed.



Access Positive Attendance Rosters	Sign In to Faculty eServices Click on the Roster tab Click on Access Positive Attendance Roster Select the Term Click on the Course Title Your roster will display. If a student has perfect attendance, check the Perfect Attendance Checkbox. If a student does not have perfect attendance, enter the number of hours that the student actually attended in the Instructor Contact Hours column Your entries will not be saved until you click on Submit Roster. If you have changes after you Submit, please contact Vandy at ext 2891 or Ellie at ext 2171. After you make an entry for each student, click on Submit Roster To confirm that your submission was successful, return to the Roster tab and select the same roster again. Your entries should display with a gray background. If you need any assistance, please contact Vandy at ext 2891 or Ellie at ext 2171.



Record Grades	Sign In to Faculty eServices Click on the Roster tab Click on the Record Grades link Click on the Term link Click on the Course Title - if your course does not display, contact Rick Herren at ext 3117 or email rherren@palomar.edu Your Grade Roster will display Click on the Details link to see the Deadlines for this class Click on the Return to Class Roster link to return to the Grade Roster Input your grades keeping these notes in mind: When you enter an FW grade, you must enter a Last Contact Date. This date must be between the 2nd and last day of the class When you enter an I grade, you must submit an Incomplete Grade Form with the student's consent to the Records Office. See the link to this form at the bottom of the Grade Roster and also on the Rosters page. Click on Submit Roster after all grades are entered. If, after you submit your grade roster, you need to make a change to a grade, see the instruction below for the Grade Change Form.



FW Grade Date Form	Sign In to Faculty eServices Click on the Roster tab Click on the link, FW Grade Date Form Enter the information in the highlighted fields Scroll to the bottom of the form and click on Print to keep a copy for your records Click on the Submit button. The form will be sent as an email attachment to the Records Office. Please note: This form must be sent from your Palomar email account or from an email account that is listed as Primary in your HR record.



Grade Change Form	Sign In to Faculty eServices Click on the Roster tab Click on the Grade Change Form link Type the information directly into the fields Note Email Address Field: Be sure to enter your Palomar email address or an email address that is listed as Primary in your HR record. Click on Submit You will be sent a confirming email when your request has been processed by the Records office.



Incomplete Grade Form	Sign In to Faculty eServices Click on the Roster tab Click on the link, Incomplete Grade Form - Note: An Incomplete, "I" grade should be issued when the student has not completed the final exam or project and the instructor agrees to accept the work within the one year period allowed. Print the form and enter the student and class information Ask the student to sign the form to insure that the student agrees to submit the missing work within the allowable period. Enter the reason that the I grade is being issued. Example: Student missed final exam. Enter the condition that must be met to remove the I grade. Example: Student completes final exam. Enter the grade to be issued if conditions are not met. Example: Grade earned minus the final exam (D) or F Sign the form and send to the Evaluations Office After the missing work is turned in, Issue a Grade Change Form to input the grade.



Access Student Center	Sign in to Faculty eServices Scroll to the bottom of the page and look for the link to Student Center Click on the Student Center link- you will receive a Welcome screen with your name. If you receive a blue menu on the left instead, click on Self Service and then Student Center Click on the Student Center tab From your Student Center page, you can add/drop classes (See Self Enroll in a Class video above), view your unofficial transcript, etc. Note: If you have never had a student record at Palomar in the past, you will have to call Admissions at ext 2171 or 2274 and ask staff to enter your Palomar application. Once your application is input, you will have access to your Student Center from your Faculty Center page.



Incorrect Function Error Message	Open Internet Explorer Click on Tools Click on the Compatability View Settings Check box for Display all websites in Compatibility View Click on Close Sign in to eServices and attempt your transaction again.