The Strategic Planning Council, representing all constituent groups of Palomar College, implements the strategic plan, develops or revises governance policies, and communicates with the respective groups. The strategic planning process guides budget priorities. Recommendations made by the Strategic Planning Council will reflect the values and support the mission of the College and be in the best interest of improving student success and serving the community.
Role
The Strategic Planning Council, as the recognized participatory governance body of the College, creates the processes for recommending College policies and governance committee structures. The Strategic Planning Council reviews actions, recommendations, and requests of planning groups and task forces. The Strategic Planning Council amends and guides the planning processes and recommends policies and procedures to respond to the changing needs of the student population and the internal and external environments. The Strategic Planning Council develops, implements, evaluates continually and revises, if necessary, the District’s plans and initiatives, both long-term and short-term. A three-year planning cycle is used to implement the Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year.
Communication with individual constituencies and participation in the Council meetings are the primary responsibilities of the Strategic Planning Council members.
Products
Palomar College’s Strategic Plan, Annual Implementation Plans, Criteria for Annual Evaluation of the planning outcomes, Annual Progress Report, Policies and Procedures recommendations.
Role
The ASPC is responsible for the development of the strategic plans of Administrative Services. These responsibilities include:
- Adequate support services are provided to Palomar College
- Adequate resources for service levels requested
- Efficient and effective utilization of resources
- Guidance, direction, and oversight to these committees/task forces:
- Facilities Review Committee
- Bookstore Advisory Committee (now a task force but should be ongoing)
- Food Services Advisory Committee (now a task force but should be ongoing)
- Safety and Security Committee
- Campus Police Committee (now a task force but should be ongoing)
- Based on plans, determine staffing needs
Products
The ASPC will be responsible for developing and submitting to the Strategic Planning Council the plans, budgets, and expenditures of Administrative Services and its respective departments/programs
- Strategic Plans of all Administrative Services Departments
- Three-year operating plans of all Administrative Services Departments
- Annual Plan and Budget of all Administrative Services Departments
- Facilities Master Planning
- Facilities Master Plans: short-, intermediate-, and long-range
- Five-Year Capital Outlay Plan
- Scheduled Maintenance Plan
- Facilities component of Educational Master Plan
- Resource Impact Analysis of recommended policies, plans, and procedures on Facilities
- Bookstore
- Oversight Annual Report to Strategic Planning Council
- Food Service
- Oversight Annual Report to Strategic Planning Council
- Campus Police
- Oversight Annual Report to Strategic Planning Council
- Annual Progress Report
- Annual Priorities of Staffing Needs
Reporting Relationship
Strategic Planning Council
Role
The HRPC is responsible for the development of the strategic plans of Human Resource Services. These responsibilities include:
- Appropriate support services to Palomar College in the area of human resource services
- Appropriate level of support and resources for level of services required
- Effective and efficient policy and procedure development in human resource services necessary to meet the needs of the College
- Guidance, direction, and oversight provided for such activities as:
- Employee hiring
- Staff diversity efforts
- Development and coordination of staff training programs
- ADA compliance
- Based on plans, determine staffing needs
Products
The HRPC is responsible for submitting to the Strategic Planning Council the plans, budgets, and expenditure projections of the Human Resource Services Department. The products of the HRPC include:
- Strategic Plans for Human Resource Services
- Human Resource Services Three-Year Plan
- Annual Budget for Human Resource Services
- Annual Progress Report
- Annual Priorities for Staffing Needs
Reporting Relationship
Strategic Planning Council
Role
The Instructional Planning Council develops, implements, evaluates continuously and revises, if necessary, Instruction’s plans and initiatives, both long- and short-term. A three-year planning cycle is used to implement the Instruction Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year. The Instructional Planning Council reports its actions, makes recommendations and requests related to the Instruction Plan and to policies and procedures related to Instruction in response to the changing needs of the student population, business and industry, and the internal and external environments. The Council is responsible for guidance, direction, and oversight to the Professional Development Review Board, Curriculum Committee, and Academic Technology Group. Based on plans, determine staffing needs.
Products
Instruction Strategic Plan, Annual Implementation Plan (including staffing, equipment, facilities, technology, and budget recommendations), Criteria for Annual Evaluation of the planning outcomes Annual Progress Report, Policies and Procedures recommendations related to Instruction, Annual Priorities of Staffing Needs.
Reporting Relationship
Strategic Planning Council
Role
The SSPC is responsible for the development of the strategic plans for Student Services. These responsibilities include:
- Determining the level, adequacy, and efficiency of student services necessary to support the college’s strategic plan
- Providing guidance, direction, and oversight to these committees/task forces:
- Academic Review Committee
- Disability Resource Center Advisory Committee
- EOP&S Advisory Committee
- International Students Advisory Committee
- Matriculation Advisory Committee
- Registration Committee
- Based on plans, determine staffing needs
Products
The SSPC with be responsible for developing and submitting to the Strategic Planning Council the following:
- Strategic Plans for all Student Services departments
- Three-year operating plans for all Student Services departments
- Annual Plan and Budget for all Student Services departments
- Annual Progress Report
- Annual Priorities of Staffing Needs
Reporting Relationship
Strategic Planning Council
Role
The Academic Review Committee considers all problems of admission, probation, academic suspension, and certification of graduates.
Reporting Relationship
Director, Enrollment Services
Role
The Benefits Committee reviews current benefits and makes recommendations for additions and changes to employee and retiree health and welfare benefits. It reviews benefits changes in light of federal and state laws, as well as District planning and policy decisions. The Committee seeks input from employees and retirees for benefits needs, considers costs of benefits, and advises employee and retiree groups, the administration, and the Staff Priorities Committee as necessary.
Reporting Relationships
- Faculty Senate, the Administrative Association, the CCE/AFT, and the President’s Cabinet.
- The Committee makes recommendations to the Resource Allocation Committee.
Role
The Advisory Committee works as a liaison between the student government, faculty representatives, Administrative Services, and the bookstore vendor to assist in providing quality services from the vendor, and to make recommendations to the vendor for improvement/changes in services to students, faculty, and the college.
Reporting Relationship
Administrative Services Planning Council
Role
To provide direction and oversight to the Campus Police Department
Products
Written quarterly report on the efficiency and effectiveness of the department on parking, traffic control, safety, and security
Reporting Relationship
Administrative Services Planning Council
Role
The Classified Professional Growth Committee reviews and approves the professional growth programs for classified staff and monitors the progress for classified employees enrolled in professional growth programs. The Committee recommends changes and additions to the requirements and structure of the program.
Reporting Relationship
Vice President, Human Resource Services
Role
The purpose of the Computer Coordinating Committee is to:
- Recommend standards for personal computers, work station computers, local and wide area networks and associated peripheral equipment.
- Periodically review available hardware and software for appropriateness to district use and make appropriate adjustments to standards.
- Develop standard Purchasing specifications conforming to adopted hardware and software standards.
- Develop and publish generic specifications to guide departments in ordering computing equipment.
- Develop a procedure to accommodate requests that do not conform to established standards.
- Review requests for faculty office computers and recommend priority for purchase.
- Review five-year computing plans from Instruction, Student Services and Administrative Services and combine into a five-year Institutional Computing Master Plan. The plan should include priorities for implementation. The Institutional Computing Master Plan will be submitted to the Educational Master Planning Committee for final review.
- Appoint members to serve as liaisons between departments developing computing plans and the Committee.
Reporting Relationship
Assistant Superintendent/Vice President, Instruction
Role
The Curriculum Committee shall be the preeminent body for the development and recommendation of curricular policy to include philosophy, goals, strategic and long-range planning. The Curriculum Committee shall coordinate, evaluate and review the college curricula to encourage innovation and excellence in instruction.
Reporting Relationship
Faculty Senate for ratification of its action and then via the Vice President for Instruction and the Superintendent/President to the Governing Board
Role
The Disability Resource Center Advisory Committee is, as required by Title V of the Education Code, responsible to:
- Identify primary program and service goals of Disability Resource Center
- Recommend innovative approaches and resources
- Provide guidance and direction to Disability Resource Center and Palomar College related to the needs of the local community
Products
- Annual Report of Recommendations Regarding Disability Resource Center and ADA Compliance
- Annual Plan recommendations
Reporting Relationship
Student Services Planning Council
Role
The EOP&S Advisory Committee is aware of the operation and plans of the EOP&S program and makes recommendations to the Director of the EOP&S program with respect to the needs and desires of the community.
Reporting Relationship
Director, EOP&S
Role
The Facilities Review Committee generates the 20-Year Facilities Master Plan and keeps the plan current. It develops policy and plans to increase the quality and effective use of College facilities. It recommends the Scheduled Maintenance Plan and the Five-Year Capital Outlay Plan. It reviews requests for changes to the physical plant and the impact on various operations of Palomar College. It reviews (and recommends environmental impact studies by qualified consultants if significant environmental resources are potentially endangered by proposed earth movements or alterations of the natural habitat) the impact of the environment of all proposed earth movements or alterations of the natural habit prior to the beginning of any project, work, or activity. It recommends measures for mitigating the impact within the mandated guidelines of the California Environmental Quality Act of 1970. Decisions will be made by majority vote. The committee will utilize an agenda which identifies and separates information and action items and requires that items be identified before being moved to action.
Products
- Five-year Capital Outlay Plan
- Scheduled Maintenance Plan
- Resource impact analysis of recommended policies and plan
Reporting Relationship
Administrative Services Planning Council/Strategic Planning Council
Role
The Faculty and Staff Diversity Advisory Committee assists the District in achieving understanding and support of Faculty and Staff Diversity and Equal Opportunity programs. The Committee (1) assists in developing the District’s Faculty and Staff Diversity Plan in compliance with state and federal regulations, statutes, and guidelines; (2) monitors the implementation and progress of the Faculty and Staff Diversity Plan and recommends corrective action when necessary; (3) serves on hearing committees for formal complaints of unlawful discrimination including those filed on the basis of sexual harassment; (4) reviews and suggests revisions in services, employment policies, and other written and unwritten rules, policies, practices, and procedures that affect persons with disabilities; and (5) monitors the implementation and compliance of the Americans with Disabilities Act.
Reporting Relationship
Vice President, Human Resource Services
Role, Products
The purpose of the Financial Aid Advisory and Appeals Committee is to assist the Financial Aid and Scholarships Office with carrying out its mission of providing service to potential and current Palomar College students. The Financial Aid Advisory and Appeals Committee advises and makes recommendations to the Director of Financial Aid and Scholarships on matters related to the application of policy, procedures and practice relative to the administration of federal, state and institutional student financial aid programs. Furthermore, the committee reviews and makes recommendations to the Dean of Student Support Services on written / oral appeals submitted by a student regarding his / her financial aid status (i.e., academic progress, student loan denials and projected year income).
Reporting Relationship
Dean, Student Support Services
Role
The Advisory Committee Works as a liaison between the students, faculty representative, and Administrative Services.
The committee will review the food service operations and provide input to the Vice President, Finance and Administrative Services on menu, service, and quality of operations.
Products
Written quarterly report on menu, service and quality of food service operations
Reporting Relationship
Administrative Services Planning Council
Role
- Develop an annual district advocacy agenda for local, state, and federal issues.
- Provide a constituency-based structure for responding to issues which impact the college district.
- Create and implement a governmental relations strategy to ensure ongoing cooperative relationships and communication with external policy decision-makers and their staffs.
- Identify, cooperate with, and/or build coalitions with external groups which promote the district’s advocacy agenda.
Products
- Annual advocacy agenda
- Governmental relations strategies
- Ongoing advocacy activities
Reporting Relationship
Superintendent/President
Role
The Institutional Review Committee develops the methodology and processes by which all programs and services at Palomar College are reviewed on a periodic basis to evaluate their efficiency, effectiveness, and alignment with the Mission Statement, Vision Statement, and the Educational Master Plan. The Committee develops specific criteria and procedures by which individual programs, functions, and services are evaluated. It works with the staff of programs, functions, and services to gather data, perform reviews, develop findings, and make recommendations. Decisions will be made by majority vote. The committee will utilize an agenda which identifies and separates information and action items and requires that items be identified as information before being moved to action.
Products
- Procedures, criteria, and tools relating to the evaluation of all District functions and activities
- Program and Functional Review and Evaluation Reports containing specific recommendations
- Resource Impact (financial and other) Analysis of recommended plans and policies
Reporting Relationship
Educational Master Planning Committee
Role
The International Student Advisory committee makes recommendations regarding the overall international student program. It reviews admission procedures in light of various laws, rules, and regulations governing international students, and designs appropriate instructional programs to meet the needs of international students.
Reporting Relationship
Director, Enrollment Services
Role
The Learning Outcomes Council, guided by the Coordinating Committee as the core working group, will facilitate the development of a college-wide discussion of the assessment of learning at Palomar College and will support departments and work areas as they develop their specific approaches to learning outcomes assessment cycles, consistent with the Principles of Assessment. The Council’s role and function will be refined and modified as the institutional initiative for the assessment of learning develops. The Learning Outcomes Council has the responsibility for performing the following duties as well as identifying additional tasks which will enhance and improve student learning and success.
Duties
- Create ongoing dialogue and encourage engagement of faculty and staff in the assessment of student learning.
- Identify systems for assessing learning outcomes developed at the course, program, and institutional level.
- Encourage and provide support for the collection, analysis, and distribution of assessment data.
- Based on evidence and feedback, support plans and strategies for improvement in student learning.
- Based on evidence and feedback, engage in ongoing review and revision of the institutional processes for assessment.
- Develop and implement institutional celebrations of learning successes.
Products
- Increased awareness and involvement.
- Conversation supported by reports to the campus community. Forums, the Council newsletter, website, and programs such as “Campus Explorations.”
- Information gathered from departments and work groups, describing their approaches to the assessment of learning outcomes developed at the course, program, and institutional level.
- Preservation of a culture of support for teaching.
Reporting Relationship
In accordance with Palomar’s BP 2510, the Governing Board relies primarily upon the advice and judgment of the Faculty Senate on Academic and Professional Matters. Therefore, any action regarding instructional learning outcomes are under the exclusive purview of the department faculty and the Faculty Senate and require the approval of the Faculty Senate for ratification prior to approval by the Vice President for Instruction and the Superintendent/President to the Governing Board.
Role
The purpose of the Matriculation and Transfer Advisory Committee is to review and support the activity of the Matriculation and Transfer programs.
Products
Matriculation and Transfer Advisory Committee members are responsible for articulating the Palomar College Matriculation Plan and the Transfer Center Plan, goals, objectives, budget revisions and accomplishments to the constituencies they represent.
Reporting Relationship
Student Services Planning Council
Role
The Professional Development Review Board reviews all professional development contracts. The board determines whether all proposed activities of a staff member conform to section III.B of the Professional Development plan and notifies the staff member of its assessment. The board also reviews the evaluation that is part of the completion section of the contract form.
Reporting Relationship
Coordinator, Professional Development
Role
The Registration Committee serves primarily to review and examine the registration system and to improve the process for registering students.
Reporting Relationship
Director, Enrollment Services
Role
The Resource Allocation Committee establishes the guidelines for the preparation of the unrestricted and designated budgets. The Committee reviews the proposed restricted and unrestricted budget in open hearings prior to making its recommendations. The Committee will be responsible for developing a three-year Resource Allocation Plan, based on the Educational Master Plan, under the guidance of the Educational Master Planning Committee. The first year of the three-year Resource Allocation Plan will become the recommended annual unrestricted and designated budgets. The recommended annual budgets will be forwarded to EMPC (for information), PAC and the Superintendent/President.
Products
- Three-year Resource Allocation Plan
- Annual College unrestricted and designated budgets
- Financial aspects of the first year of the three-year Educational Master Plan
Reporting Relationship
Resource Allocation Committee will submit recommendations for the unrestricted and designated budget resource allocation to PAC and the Superintendent/President annually, and will communicate closely with the Education Master Planning Committee when it considers recommending an allocation inconsistent with the EMPC recommendation.
Role
The Sabbatical Leave Committee reviews and recommends approval/disapproval or revision of sabbatical leave applications and sabbatical leave reports and considers requests made under the Salary Schedule Credit Policy. Except for the Vice President for Instruction, committee members will serve three-year terms with 1/3 of the membership confirmed each year. No more than 50% of the faculty members shall be non-tenured. Rev. PAC 5/19/98
Reporting Relationship
Superintendent/President
Role
The Safety and Security Committee examines the operation of the College with respect to safety and security. Areas considered by the Committee are: safety manual, periodic safety inspections, general security of facilities, inspection of hazardous materials and equipment, designation of dangerous areas, general laboratory safety, and all matters concerning risk management.
Products
SP198 requires all California employers to establish and maintain effective injury and illness prevention programs. These must be written and include elements of California Labor Code Section 10.6401.7
Reporting Relationship
- Vice President, Finance and Administrative Services
- Administrative Services Planning Council
Role
The Scholarship Committee reviews applications for Palomar College scholarships, selects award recipients, and assists the Director of Financial Aid in establishing policy in connection with grants, loans and work study.
Reporting Relationship
Director, Financial Aid
Role
The Staff Development and Training Committee reports to the Strategic Planning Council and is responsible for making recommendations for annual staff development funding expenditures, administers periodical needs assessment surveys, and guides in the development of the three-year Human Resources Development Plan. The Committee guides staff development activities by establishing priorities, policies and procedures for allocations, and collecting information that can be used for ongoing and summary evaluation.
Product
Three-year Human Resources Development Plan
Reporting Relationship
Strategic Planning Council
Role
The Student Equity Committee prepares the Student Equity Plan, monitors the District’s progress toward meeting its student equity goals, and keeps the District’s Student Equity Plan up to date. The Student Equity Committee will coordinate its activities with those of the Planning Committees, Curriculum Committee, Registration Committee, Faculty and Staff Diversity Advisory Committee, Matriculation Advisory Committee, and other District committees as necessary.
Reporting Relationship
Superintendent/President
Role
- Recommend information technology policy, procedures, training, acquisitions, and implementation based on best advice available from internal and external sources.
- Ensure compliance with State information technology guidelines.
- Promote effective working relationships to promote use of information technology among all members of the college community.
- Recommend District standards for hardware, software, licensing, training, and infrastructure.
- Update Local Telecommunications and Technology Implementation Plan yearly.
- Coordinate efforts of other District groups involved with information technology.
- Decisions will be made by majority vote.
- The committee will utilize an agenda which identifies and separates information and action items and requires that items be identified as information before being moved to action.
Products
- Advice to Educational Master Planning Committee, Vice Presidents, and President on matters relating to District-wide use of information technology.
- Technology master plan constantly revised in light of new technology and changed State guidelines.
Reporting Relationship
Educational Master Planning Committee
Role
The Technology Master Plan Task Force is charged with developing a comprehensive, District-wide technology programs and services plan tied to the 20-year Educational and Facilities Master Plan. This plan will include an assessment of the current state of technology resource allocation, including staffing, equipment replacement, facilities, and funding that will facilitate educational and administrative innovation and learning outcomes assessment.
Products
To this end the Task Force will publish the Palomar Community College District Technology Master Plan by December 2004.
Reporting Relationship
Superintendent/President
