GOVERNING BOARD MINUTES
REGULAR MEETING, GOVERNING BOARD
PALOMAR COMMUNITY COLLEGE DISTRICT
BOARD CONFERENCE ROOM, STUDENT SERVICES CENTER
COLLEGE CAMPUS
SAN MARCOS, CALIFORNIA
TUESDAY, FEBRUARY 10, 1998, 7:00 P.M.
A. CALL TO ORDER
The regular meeting of the Palomar Community College District
Governing Board was called to order by Harold E. Scofield, President, at 7:00 p.m.
B. ROLL CALL
TRUSTEES PRESENT:
HAROLD E. SCOFIELD, PRESIDENT
RITA A. WHITE, ED.D., VICE PRESIDENT
RALPH G. JENSEN, SECRETARY
BARBARA L. HUGHES, TRUSTEE
ROBERT L. DOUGHERTY, JR., M.D., TRUSTEE
ERICA OLVERA, STUDENT TRUSTEE
EXECUTIVE AND SENIOR ADMINISTRATORS PRESENT:
Dr. George R. Boggs, Superintendent/President
Diane Michael, Assistant Superintendent/Vice President, Instruction
Joseph Madrigal, Assistant Superintendent/Vice President, Student Services
Jerry Patton, Assistant Superintendent/Vice President, Finance and Administrative Services
Dr. Teresa F. Doyle, Assistant Superintendent/Vice President, Human Resources and Affirmative Action
Judy Eberhart, Dean, Counseling, Guidance, and Career Development
Bill Flynn, Dean, Media, Business and Community Services
Gene Jackson, Dean, Arts and Languages
Paul Kelly, Dean, Vocational Technology
Dr. Michael Rourke, Dean, Mathematics and the Natural and Health Sciences
Lise Telson, Dean, Student Support Programs
Dale Wallenius, Chief Advancement Officer, Executive Vice President
to the Foundation
STAFF:
Barbara Baldridge, Executive Assistant, President's Office
Ernie Carson, President, CCE/AFT
Bruce Bishop, President, The Faculty
Ben Echeverria, Counsel, Contracts, and Special Projects
JoAnn Ellis, Marketing Communications
Mike Ellis, Director, Facilities
Lynn Ginsburg, Director, Business Services
Kelley Hudson-MacIsaac, Facilities Planner
Kendra Jeffcoat, Special Assistant to the President
Stan Malley, Director, Information Services
Nona McClure, Manager, Mt. Carmel/Poway Education Centers
Lois Meyer, Director, Fiscal Services
Dr. George Mozes, President, Administrative Association
Dr. Michael Norton, Director, Public Information
Dr. Mark Vernoy, President, Faculty Senate
GUESTS:
Tom Chambers, Student
John Hammond, Architect
Marlene Imirzian, Architect
Gary Warth, North County Times
QUORUM ESTABLISHED
Following the pledge of allegiance to the flag, Mr. Scofield
declared a quorum present, and the meeting proceeded with the order of business.
A TAPED RECORD OF THE PROCEEDINGS OF THIS MEETING IS ON FILE IN THE
PRESIDENT'S OFFICE FOR THIRTY DAYS OR UNTIL THE MINUTES OF THE MEETING HAVE BEEN APPROVED
BY THE GOVERNING BOARD, WHICHEVER IS LONGER.
C. APPROVAL OF MINUTES
MSC Jensen, Dougherty
RESOLUTION 97-18761
BE IT RESOLVED, That the Minutes of the Regular Meeting held
on January 27, 1998, be approved.
The Vote: 4 Ayes, 1 Abstain (White)
Student Trustee Advisory Vote: Aye
C O N S E N T C A L E N D A R
CC.
1. ACCEPTANCE OF GIFTS
MSC Jensen, Dougherty
RESOLUTION 97-18762
BE IT RESOLVED, That the following gifts be accepted and that
an appropriate letter of appreciation be sent:
a. Lectra Systems software, including Design Solutions CD,
Modaris/Diamino SW Media Bundle, OpenPartner SW, ProStyle Software Bundle, and Adv
Modaris/Diamino SW Bundle, for use in the Fashion Merchandising and Fashion Design
programs, donated by Lectra Systems, Inc., 844 Livingston Court, Marietta, Georgia
30067. Total cash value as estimated by donor is $38,600.
b. Forty-three steel shelving units, four feet wide by seven feet
high by two feet deep, for storage use in the Public Safety Programs, donated by
Montgomery Ward and Company, 2505 Vista Way, Oceanside, California 92054-6339. Total
cash value as estimated by donor is $2,500.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. APPROVE TRAVEL EXPENSES
MSC Jensen, Dougherty
RESOLUTION 97-18763
BE IT RESOLVED, That travel expenses for the following
person be approved/ratified:
a. George R. Boggs, Ph.D.
Advanced Funds? Yes
For: Transportation, parking, meals, lodging, registration, miscellaneous
To attend: Community College National Legislative Seminar
Location: Washington, D.C.
Date: February 20-24, 1998
Amount: $1,942.00
Budget Acct. No.: 01-10-20-2000-6630-5201.00-0000
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
3. APPROVE DESTRUCTION OF RECORDS
MSC Jensen, Dougherty
RESOLUTION 97-18764
BE IT RESOLVED, That approval be given to the destruction of
the following Summer/Fall 1994 records:
Type Quantity Cubic Feet
Applications 14 Boxes 12.87
Course Request and Add/Drop Forms 13 Lids 7.74
Drop Rosters 2 Boxes 1.83
Drop Cards 3 Lids 1.78
Attendance Rosters 1 Box .91
PAR Forms 6 Lids 3.57
Community Education Applications 2 Boxes 1.83
BOGW Applications 2 Boxes 1.83
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. GRANT EQUIVALENCY FOR DISCIPLINES
MSC Jensen, Dougherty
RESOLUTION 97-18765
BE IT RESOLVED, That, on the recommendation of the Faculty
Senate Equivalency Committee, the following individual be granted equivalency to minimum
qualifications for the discipline listed:
Sheremet, Gabriela - Drafting
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
5. APPROVE ADJUNCT FACULTY EMPLOYMENT
MSC Jensen, Dougherty
RESOLUTION 97-18766
BE IT RESOLVED, That the employment of the following
adjunct faculty, at the rate indicated for the Spring, 1998, semester (day and/or
evening), be approved; said adjunct faculty are not scheduled to teach more than a
60-percent load:
SPRING/1998
Casey, Shawna Communications $32.24
B.A., Communications
M.S., Mass Communication
B.A., Business Administration
M.S., Computer Science
Cardinale, Jacqueline Counseling/CalWORKs $34.32
B.A., Behavioral Science
M.A., Counseling Psychology
M.S., Ed. Counseling
Master of Education, Secondary,
Post-secondary, & Vocational Education
Doctor of Education, Educational Administration &
Higher Education
Brink, C. Ann Economics $41.48
B.A., General Studies
M.A., Economics
Stadler, Anne ESL/CNED (non-credit) $32.24
B.A., Music Education
Master of Education
18 years of experience
Rethwisch, Kay Institutional Food Service Training $32.24
A.A., Liberal Arts
B.S., Dietetics & Food Admin.
M.S., Human Nutrition
Hale, Marc Spanish $32.24
B.A., Spanish
M.A., Spanish
Vidal, Lilia Spanish $32.24
B.A., Spanish
M.A., Spanish
Zhou, Xiaoluo Mathematics $32.24
B.S., Mathematics
Dashnaw, Stiles Nursing Education $33.28
B.S., Nursing
M.A., Psychology
Ph.D., Clinical Psychology (pending)
Feierabend, Stephen Music $32.24
Bachelor of Music
Master of Music
Shah, Rakesh Electronics & Computer Hardware Technology $31.20
B.S., Elect. Engineering (foreign degree)
M.S., Elect. Engineering (pending)
8 years of experience
Sheremet, Gabriela Drafting Technology $31.20
B.S., Architecture & Town Planning
(foreign degree)
M.S., Architecture (foreign degree)
4+ years of experience
Seymour, James Construction Technology $31.20
B.S., Engineering
6+ years of experience
Volper, Andrew Apprenticeship - Electricity *
A.B., Arts & Sciences/Sociology
Master of Public Administration
Certificate of Completion/Apprenticeship
Electrician
17 years of experience
*Paid by San Diego Electrical Training Trust
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
6. INFORMATION: RESIGNATION
On behalf of the Governing Board of the Palomar Community College
District, the following resignation has been accepted by Dr. George R. Boggs,
Superintendent/President, as authorized by the Governing Board on June 10, 1986:
R e s u m p t i o n o f
R E G U L A R A G E N D A
D. CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR
There were no items removed from the Consent Calendar.
E. OPERATIONAL REPORTS
1. Final Project Proposal - Science Building
Kelley Hudson-MacIsaac introduced Marlene Imirzian, who gave an
overview of the plans for the Final Project Proposal for construction of the new Science
Building. Dr. White requested that copies of the drawings displayed be provided for Board
members. Ms. Hudson-MacIsaac will copy them and send them to the Board members.
F. HEARINGS OF INDIVIDUALS, GROUPS, AND DELEGATIONS
1. INFORMATION
Report of the Faculty Senate
Dr. Mark Vernoy reported that the Senate has recently passed a
motion regarding a small change in Professional Development credit for faculty members who
advise students during open registration. They have also reviewed and approved the final
version of the Catastrophic Leave Bank Policy. The Governance Structure Task Force report
was presented to them last week, and they are in the process of sunshining it. When they
get input back from the faculty, they will suggest modifications to PAC.
2. INFORMATION
Report of The Faculty
Bruce Bishop reported that The Faculty has started discussing the
issues involved in the plus/minus grading system.
3. INFORMATION
Report of the Administrative Association
There was no report.
4. INFORMATION
Report of the CCE/AFT
Ernie Carson reported that the last Thursday and Friday of this
month, the AFT annual convention would be held in San Jose. Ernie has been asked to chair
a committee on classified issues.
5. INFORMATION
Report of the Associated Student Government
Erica Olvera reported that some of the ASG members attended the CCLC
conference in Sacramento this last weekend.
6. INFORMATION
Report of Superintendent
Dr. Boggs reported that Ken Burns, Counselor, recently facilitated a
session at the recent "Freshman Year Experience - West Conference" in San Diego,
entitled "Distance Learning: The Making of a College Success Course for the TV
Learner."
Dr. Boggs also reported that in the Spring, 1997, issue of Community College Journalist, Susan Deacon, Journalism, had an article entitled, "Sabbatical Leave Tour Examines Technology Instruction in the Newsroom."
7. INFORMATION
Report of Other Organizations and/or Individuals
There were none.
G. COMMUNICATIONS
1. Letter from Dave Kelley, State Senator, to Dr. Boggs,
dated January 28, 1998, thanking him for his letter regarding the general higher education
bonds that would provide $250 million per year to community colleges for the June ballot. Exhibit
G-1
H. UNFINISHED BUSINESS
1. EXCUSE ABSENCE OF MEMBER DUE TO ILLNESS
MSC Jensen, Dougherty
RESOLUTION 97-18767
BE IT RESOLVED, That in accordance with Section 72425(d) of
the California Education Code, the Governing Board finds that the absence of Rita A.
White from the Governing Board Meeting held January 27, 1998, is excused due to
illness.
The Vote: 4 Ayes, 1 Abstain (White)
Student Trustee Advisory Vote: Aye
2. ESTABLISH 1998 STUDENT CENTER ELECTION PROCEDURES
MSC Jensen, Dougherty
RESOLUTION 97-18768
BE IT RESOLVED, That the Governing Board of the Palomar Community College District, upon the recommendation of the Associated Student Government (ASG), establish procedures for an election to be conducted for the purpose of collecting a student body center and operating fee, and hereby calls an election for such purpose from April 20-24, 1998. The Governing Board shall make available in the District office and the ASG office written information regarding the election procedures. It is noted that the dates have been changed from the item submitted for information on the January 27, 1998, agenda.
Erica Olvera reported that the ASG has created a committee to work
on this matter. They have made lapel buttons and posters for display on campus.
The Vote was unanimous.
Student Trustee Advisory Vote: Abstain
3. CANCEL REGULAR MEETING
MSC Jensen, Dougherty
RESOLUTION 97-18769
BE IT RESOLVED, That the regularly scheduled meeting of the
Governing Board on July 28, 1998, be canceled.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. TAKE FROM TABLE APPROVAL OF CLASSIFIED EMPLOYMENT
MSC Dougherty, White
RESOLUTION 97-18770
BE IT RESOLVED, That the item tabled at the January 27, 1998,
meeting regarding approval of classified employment be taken from the table.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
5. APPROVE CLASSIFIED EMPLOYMENT
MSC Dougherty, Jensen
RESOLUTION 97-18771
BE IT RESOLVED, That the classified employment of the
following person be approved:
a. Name: VESNA STOJANOVICH
Position: Accountant
Department: Fiscal Services
Position #: 501154 New?: No
Remarks: Replacement for Joan White. This is a voluntary demotion for Ms. Stojanovich. Employee will be removed from the Supervisory Group of the Administrative Association and placed in the classified bargaining unit.
Sal Rng/Stp: 25/Y Salary: $3,563.00/month
% of position: 100% # of Mos: 12
Effective: March 1, 1998
Acct #(s) 01-10-50-5030-6720-2111.00-0000/100%
Ernie Carson, President of CCE/AFT made the following statement:
"The CCE/AFT would like to go on record to express our concern regarding the hiring
practice that the District used when filling the Accountant position that is on today's
Board agenda. Our concerns are as follows: A member of the Administrative Association was
allowed to voluntarily demote into the Accountant position, which is part of the CCE/AFT
unit without going through an open search. The CCE/AFT contract addresses voluntary
demotions for CCE/AFT unit positions only. The Administrative handbook also addresses
voluntary demotions as well. Therefore, each group addresses opportunities within their
respective group. By allowing this voluntary demotion from the Administrative Association
into the Classified unit, it has taken away any opportunity for a Classified employee to
apply for the position. This is because the Administrative Association's salary schedule
begins 15 ranges higher than the Classified schedule, therefore allowing more opportunity
for demotion to the Administrative group over the Classified group. This position was
advertised on campus only as a lateral opportunity for Classified unit employees (of which
there are less than 40 employees who are at a range of 25 or higher). Promotional
opportunities at a high range of 25 for Classified unit employees or any employees should
be afforded an open search, rather than allow one employee from another group to demote
into. Even contract staff members who have worked out of classification in a higher range
position must then interview for the position when it became open. And, in some cases, the
person had worked in the position (out of class) for over one year. This has caused
serious morale problems in Fiscal Services. It is our sincere hope that the District will
allow an open search for any Classified positions that become vacant to allow a
promotional opportunity for all."
The Vote: 4 Ayes, 1 Nay (White)
Student Trustee Advisory Vote: Nay
I. NEW BUSINESS
1. INFORMATION: APPROVAL OF FINAL PROJECT PROPOSAL
BE IT RESOLVED, That approval be granted to the Final Project
Proposal for the new Science Building.
2. AUTHORIZE SUPERINTENDENT/PRESIDENT TO AWARD CONTRACT TO
PURCHASE HEWLETT PACKARD 9000 HARDWARE AND SOFTWARE
MSC Jensen, Dougherty
RESOLUTION 97-18772
BE IT RESOLVED, That in accordance with Education Code
section 81655, the Governing Board of the Palomar Community College District authorizes
Dr. George R. Boggs, Superintendent/ President, to enter into a contract to purchase
Hewlett Packard 9000 hardware and software with one of the three lowest responsive bidders
meeting specifications on bids solicited in accordance with Education Code section 81645.
The term of this contract shall be from the effective date of award through the one-year
warranty period. This contract shall be funded through the agreement with Leasetec
Municipal Corporation in an amount not to exceed $455,312. The Superintendent/President
reserves the right to reject any or all bids, or to waive any irregularities or
informalities, in any bids or in the bidding. The Superintendent/President's action shall
be brought to the Governing Board for ratification.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
3. AWARD CONTRACT FOR A 1000 kVA UNIT SUBSTATION AT THE
BRUBECK THEATRE
MSC Dougherty, White
RESOLUTION 97-18773
BE IT RESOLVED, That the bid of ESD Company, 236 North
Hale Avenue, Escondido, California 92029, submitted on February 5, 1998, to provide a 1000
kVA Unit Substation (transformer, accessories, warranty - not including installation), be
and is hereby declared to be the apparent lowest, responsive bid in the amount of
$65,771.00. A contract is hereby authorized between the Palomar Community College District
and this bidder for this amount but subject to the submission of a submittal to the
District in accordance with the bid documents, including the specifications. The term of
the contract shall be from the date a signed contract is delivered by the District to the
successful bidder ("effective contract date") to the date of delivery of the
substation to the San Marcos Campus, which delivery shall occur not later than one hundred
and twenty (120) days from the effective contract date. The contract shall be funded from
account number 05-10-64-6400-7100-6200.00-0644 (22.22%) and
05-10-64-6400-7100-6200.00-1644 (77.78%).
Dr. Dougherty noted that there is a big spread between the bids of
the second and third bidders and asked the reason. Ben Echeverria replied that all the
bids are submitted from specs supplied to them.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. ACCEPT GRANT FROM ENCYCLOPAEDIA BRITANNICA, INC.
MSC Jensen, White
RESOLUTION 97-18774
BE IT RESOLVED, That the Governing Board of the Palomar
Community College District accept a grant from Encyclopaedia Britannica, Inc., to
provide seven (7) units of release time for John Tagg, Associate Professor
of English, for the Spring Semester of 1998, to develop courseware for use in English
composition classes and perhaps in other disciplines. This courseware development is part
of an ongoing joint project between Encyclopaedia Britannica and the Palomar Community
College District. The estimated cost of providing this release time will be $4,145.00 for
the Spring Semester.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
5. SEND LETTER OF RECOMMENDATION SUPPORTING BARBARA HUGHES'
NOMINATION TO CCCT BOARD OF DIRECTORS TO PRESIDENTS AND GOVERNING BOARDS OF OTHER COLLEGES
MSC Dougherty, Jensen
RESOLUTION 97-18775
BE IT RESOLVED, That the Governing Board of the Palomar
Community College District send a letter of recommendation on behalf of the candidacy of Barbara
Hughes for membership on the California Community College Trustee Board of
Directors to the Presidents and Governing Boards of the other California community
colleges. Exhibit I-5
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
J. FINANCIAL REPORTS
1. ADOPT RESOLUTION REVIEWING AND APPROVING PURCHASES MADE FOR
THE PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424, ADOPTED
JUNE 24, 1997
MSC Jensen, Dougherty
RESOLUTION 97-18776
BE IT RESOLVED, That all purchase transactions, and contracts
entered into on behalf of the Palomar Community College District pursuant to resolutions
numbered 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information
spreadsheet lodged herewith as Exhibit J-1, be and are hereby reviewed and approved
for the following Purchase Order Nos. 841375 through 841685, Agreement/Item Nos. 845192
through 845224, Travel Nos. 850038 through 850043, Reimburse/Adv/Increases Nos. 860389
through 860462, Employment Ad Nos. 865004 through 865004, Agreement/Service Nos. 870323
through 870374, Repair Nos. 875078 through 875098, Agreement/Annual Nos. 880208 through
880208, Utility Nos. 895034 through 895034, Film Booking Nos. 820014 through 820016, and
Library Order Nos. 825018 through 825020, in the total amount of $779,461.41 be approved.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. INFORMATION: NARRATIVES FOR FINANCIAL REPORTS
Memo from Lois Meyer, Director, Fiscal Services. Exhibit J-2
3. APPROVE QUARTERLY FINANCIAL STATUS REPORT
MSC Jensen, Dougherty
RESOLUTION 97-18777
BE IT RESOLVED, That the California Community Colleges Quarterly
Financial Status Report (CCFS-311Q) for the quarter ended December 31, 1997, be
approved. Exhibit J-3
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. APPROVE SALARY WARRANTS
MSC Jensen, Dougherty
RESOLUTION 97-18778
BE IT RESOLVED, That the following Salary Warrants be
approved:
Payroll dated 1-9-98 $ 267,663.83
Payroll dated 1-20-98 118,039.24
Payroll dated 1-30-98 2,721,483.63
Total for January, 1998 $3,107,186.70 Exhibit J-4
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
K. INSTRUCTIONAL REPORTS
There were none.
L. PERSONNEL
1. APPROVE STUDENT EMPLOYEE LIST
MSC Jensen, White
RESOLUTION 97-18779
BE IT RESOLVED, That the Student Employee List be
approved. Exhibit L-1
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. APPROVE CLASSIFIED EMPLOYMENT
MSC Jensen, Dougherty
RESOLUTION 97-18780
BE IT RESOLVED, That the classified employment of the
following persons be approved:
a. Name: FREDDY N. RAMIREZ
Position: Guidance Services Technician
Department: EOPS
Position #: 460355 New?: No
Remarks: Replacement for Gladis Herrera-Berkowitz. This is a promotion for Mr. Ramirez.
Sal Rng/Stp: 16/F Salary: $2,384.00/month
% of position: 100% # of Mos: 12
Effective: February 11, 1998
Acct #(s) 01-10-41-4112-6430-2111.00-1620/75%
01-10-41-4118-6430-2111.00-1622/25%
Note: This is a specially funded position, continuation
depends on available funds.
b. Name: SHERILYN HARGRAVES
Position: Manager
Department: Educational Television
Position #: 300650 New?: No
Remarks: Replacement for Patricia Moyer
Sal Rng/Stp: 52/C Salary: $3,751.00/month
% of position: 100% # of Mos: 12
Effective: March 30, 1998
Acct #(s) 01-10-32-3206-6131-2112.00-0000/100%
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
3. APPROVE CORRECTION TO CERTIFICATED EMPLOYMENT
MSC Jensen, Dougherty
RESOLUTION 97-18781
BE IT RESOLVED, That the correction to the placement
and salary of the following temporary certificated employee be approved:
a. Name: SRISUDA LUETTRINGHAUS
Position: Teacher
Department: Child Development Instruction & Services Center
Position #: 350502 New?: No
Remarks: Replacement for D. Studinka
Effective: January 20, 1998, through May 22, 1998
% Contract: 100% No Mos: 5
Sal Rng/Stp: K/1 Salary: $2,346.00 monthly
Acct No(s): 06-10-42-4250-6920-1119.00-1617/100%
NOTE: Temporary contract position. Hired in accordance with
Education Code Section 87481.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
M. ITEMS PENDING
N. COMMENTS FROM BOARD MEMBERS
There were none.
O. CLOSED SESSION
The Board recessed at 7:40 p.m. and went into Closed Session at 7:45
p.m., to discuss:
1. Conference with Labor Negotiators, pursuant to Government Code Section 54957.6.
Agency Negotiators: Teresa Doyle, Joseph Madrigal, Jerry Patton
Employee Organization: CCE/AFT
Closed Session ended at 7:50 p.m.
RECONVENE TO OPEN SESSION
The meeting reconvened at 7:51 p.m. There was no reportable action.
P. ADJOURNMENT
The meeting was adjourned at 7:51 p.m.
_______________________________________ ________________________________________
President Secretary