GOVERNING BOARD MINUTES
REGULAR MEETING, GOVERNING BOARD
PALOMAR COMMUNITY COLLEGE DISTRICT
BOARD CONFERENCE ROOM, STUDENT SERVICES CENTER
COLLEGE CAMPUS
SAN MARCOS, CALIFORNIA
TUESDAY, JANUARY 13, 1998, 7:00 P.M.
A. CALL TO ORDER
The regular meeting of the Palomar Community College District
Governing Board was called to order by Harold E. Scofield, President, at 7:00 p.m.
B. ROLL CALL
TRUSTEES PRESENT:
HAROLD SCOFIELD, PRESIDENT
RITA WHITE, ED.D., VICE PRESIDENT
RALPH JENSEN, TRUSTEE, SECRETARY
BARBARA HUGHES, TRUSTEE
ROBERT L. DOUGHERTY, JR., M.D., TRUSTEE
TRUSTEE ABSENT:
ERICA OLVERA, STUDENT TRUSTEE
EXECUTIVE AND SENIOR ADMINISTRATORS PRESENT:
Dr. George R. Boggs, Superintendent/President
Diane Michael, Assistant Superintendent/Vice President, Instruction
Joseph Madrigal, Assistant Superintendent/Vice President, Student Services
Jerry Patton, Assistant Superintendent/Vice President, Finance and Administrative Services
Dr. Teresa F. Doyle, Assistant Superintendent/Vice President, Human Resources and Affirmative Action
Gene Jackson, Dean, Arts and Languages
Paul Kelly, Dean, Vocational Technology
Dr. Michael Rourke, Dean, Mathematics and the Natural and Health Sciences
Lise Telson, Dean, Student Support Programs
Dale Wallenius, Chief Advancement Officer, Executive Vice President
to the Foundation
STAFF:
Barbara Baldridge, Executive Assistant, President's Office, Administrative Association
Bruce Bishop, Acting President, The Faculty
Ben Echeverria, Counsel, Contracts, and Special Projects
JoAnn Ellis, Marketing Communications
Mike Ellis, Director, Facilities
John Erickson, Associate Professor, Foreign Languages
JoAnne Giese, Administrative Assistant, Administrative Services
Lynn Ginsburg, Director, Business Services
Kendra Jeffcoat, Special Assistant to the President
Stan Malley, Director, Information Services
Lois Meyer, Director, Fiscal Services
Dr. Michael Norton, Director, Public Information
Dr. Mark Vernoy, President, Faculty Senate
GUESTS:
Jackie Bachman, Student
Lee Baldridge
QUORUM ESTABLISHED
Following the pledge of allegiance to the flag, Mr. Scofield
declared a quorum present, and the meeting proceeded with the order of business.
A TAPED RECORD OF THE PROCEEDINGS OF THIS MEETING IS ON FILE IN THE
PRESIDENT'S OFFICE FOR THIRTY DAYS OR UNTIL THE MINUTES OF THE MEETING HAVE BEEN APPROVED
BY THE GOVERNING BOARD, WHICHEVER IS LONGER.
C. APPROVAL OF MINUTES
MSC Jensen, White
RESOLUTION 97-18715
BE IT RESOLVED, That the Minutes of the Special Meeting held
on December 16, 1997, be approved with the following correction:
Page 16, Item I-3, second paragraph, last sentence, should read,
"This agreement will also give them the opportunity to install a similar device at
the Escondido Education Center."
The Vote: 4 Aye, 1 Abstain (Hughes)
C O N S E N T C A L E N D A R
CC.
1. APPROVE TRAVEL EXPENSES
MSC Jensen, Dougherty
RESOLUTION 97-18716
BE IT RESOLVED, That travel expenses for the following
person be approved/ratified:
a. George R. Boggs, Ph.D.
Advanced Funds? Yes
For: Transportation, parking, meals, lodging, registration, miscellaneous
To attend: National Initiative for Leadership and Institutional Effectiveness (NILIE)
Location: Asheville, North Carolina
Date: March 28-31, 1998
Amount: $1,255.00
Budget Acct. No.: 01-10-20-2000-6630-5201.00-0000
The Vote was unanimous.
2. GRANT EQUIVALENCY FOR DISCIPLINES
MSC Jensen, Dougherty
RESOLUTION 97-18717
BE IT RESOLVED, That, on the recommendation of the Faculty
Senate Equivalency Committee, the following individuals be granted equivalency to minimum
qualifications for the disciplines listed:
Baker, Richard - Earth Sciences
Moseley, David - Religious Studies
Patterman, Emil - Aeronautics
The Vote was unanimous.
3. APPROVE ADJUNCT FACULTY EMPLOYMENT
MSC Jensen, Dougherty
RESOLUTION 97-18718
BE IT RESOLVED, That the employment of the following
adjunct faculty, at the rate indicated for the Fall 1997 and Spring 1998 semesters (day
and/or evening), be approved; said adjunct faculty are not scheduled to teach more than a
60-percent load:
FALL/1997
Blanks, Cecelia EOPS $32.24
A.A., Accounting
B.A., Social Science
M.A., Education/Counseling
SPRING/1998
Boaz, Meghan Psychology $31.20
B.A., Psychology
M.A., Psychology (pending--Intern)
Moseley, David Religious Studies $31.20
B.A., Philosophy & Theology (foreign degree)
Ph.D., Theology (pending/foreign degree)
Kurrack, Nancy Cinema $32.24
B.S., English
M.A., Communications
Baker, Richard Oceanography $31.20
B.A., Chemistry
7+ years of experience
Ellero, Louis Aeronautical Sciences $31.20
A.A., Liberal Arts
28+ years of experience
Patterman, Emil Aeronautical Sciences $31.20
A.A., Aeronautical Sciences (pending/to be
completed prior to SP/98)
21+ years of experience
Keehn, Jeffery English $32.24
B.A., English
M.A., Literature & Writing Studies
Vanton, Lisa English $31.20
B.A., English
M.A., English (pending--Intern)
Westphal, Susan English $32.24
A.B., English
M.A., English
Terrazas, Luis EOPS $34.32
A.A., Social Science
B.A., Social Welfare
M.S., Social Work
Ph.D., Professional Psychology
Skiles, Lissa Fashion $31.20
B.S., Home Economics
16+ years of experience
Akins, Monique German $32.24
M.A., German Literature
Landgraf, Patricia Graphic Communications $32.24
A.A., Fine Arts
A.B., Art
M.A., Education
20+ years of experience
Allen, Jennifer Speech Communication $32.24
A.A., Broadcast Journalism
B.A., Speech Communication
M.A., Speech Communication
A.A., Speech Communication
B.A., Speech Communication
M.A., Communication
Beemer, William Cabinet & Furniture Technology $31.20
B.S., Psychology
17+ years of experience
The Vote was unanimous.
On behalf of the Governing Board of the Palomar Community College
District, Dr. George R. Boggs, Superintendent/President, as authorized by the Governing
Board on June 10, 1986, has accepted the following resignation:
a. JOAN E. WHITE, Accountant, Fiscal Services, effective
January 3, 1998. (last day worked 1/2/98)
__________________________________________
R e s u m p t i o n o f
R E G U L A R A G E N D A
__________________________________________
D. CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR
There were no items removed from the Consent Calendar.
E. OPERATIONAL REPORTS
1. Ensenada Report
John Erickson and several of his students discussed the weekend in
Ensenada Spanish Immersion Program that Palomar College pioneered and has been operating
since 1992. The first year the program was offered, 13 students and staff members attended
for three weekends in a row. In 1997, 171 students attended the program. The students
indicated their good fortune in being able to participate in this innovative program.
F. HEARINGS OF INDIVIDUALS, GROUPS, AND DELEGATIONS
1. INFORMATION
Report of the Faculty Senate
Dr. Mark Vernoy reported that he is looking forward to getting back
to school.
2. INFORMATION
Report of The Faculty
There was no report.
3. INFORMATION
Report of the Administrative Association
There was no report.
4. INFORMATION
Report of the CCE/AFT
There was no report.
5. INFORMATION
Report of the Associated Student Government
There was no report.
6. INFORMATION
Report of Superintendent
Dr. Boggs congratulated Bill Flynn for chairing another very
successful Learning Paradigm Conference, which ended today. Attendance increased by
approximately 100 more participants than last year. Dr. Boggs heard many very positive
comments from attendees from all over the United States and Canada.
Our Spring enrollment figures at the end of PAR and PAR Walk-in Day
indicate that we have about the same number of students as last Spring. We are up .21
percent in enrollment, but we are down in extended day students. We are hoping to gain
more evening students in the next few days.
Dr. Boggs reminded the Board members of the upcoming CCCT Board of
Directors election. The Board's vote must be cast between March 10 and April 25. In
accordance with the Board's wishes, we will cast our ballot toward the end of that period
so that members may have an opportunity to study all the materials that come in from
various candidates.
Dr. Boggs reported that Jerry Patton, Kendra Jeffcoat, and he will
be going to Sacramento tomorrow to learn more about the Governor's budget proposals. They
will also be talking to some legislators about the budget and other related issues. At
this point, the Governor is proposing a 3 percent increase for growth, 2.22 percent for
cost-of-living adjustments, and some funding for the performance-based incentive that the
Chancellor has proposed as "Partnership for Excellence," for which the Board of
Governors had requested $100 million, but the Governor has proposed only $50 million. The
Governor has proposed $40 million (one-time) for instructional equipment, library
materials, technology, scheduled maintenance, and special repairs. The request from the
Board of Governors was more than double that amount. Dr. Boggs will provide a more
complete report when he returns from Sacramento.
Dr. Boggs will be discussing some other issues with legislators,
such as the need to include higher education in the state bond issue, which we would like
to get on the June ballot. Currently, the Governor is giving a great deal of attention to
the needs of K-12, but not higher education. We need to get at least $250 million a year
to community college districts through this bond issue. This is especially important to
Palomar College because the construction of our new science building will depend upon the
passage of that bond. Dr. Boggs, Mr. Patton, and Ms. Jeffcoat will also be talking to the
legislators about equalizing the non-credit funding between K-12 and community colleges.
7. INFORMATION
Report of Other Organizations and/or Individuals
There were none.
G. COMMUNICATIONS
1. Letter from Barbara Boxer, Senator, to Dr. Boggs, dated
December 9, 1997, thanking him for contacting her regarding supporting HR 2264 and
indicating she will do all she can to move this issue forward. Exhibit G-1
2. Letter from Howard Kaloogian, Assemblyman, to Dr. Boggs,
dated December 19, 1997, thanking him for an update on the budget consideration for
noncredit program funding for community colleges and stating that he would like to visit
Palomar College to see first-hand the subjects being taught in the noncredit arena. Exhibit
G-2
3. Letter from Dave Kelley, State Senator, to Dr. Boggs,
dated December 19, 1997, thanking him for his letter supporting the proposal to increase
the current community college noncredit rate from $1,786 to the K-12 rate of $1,924 per
average daily attendance. Exhibit G-3
H. UNFINISHED BUSINESS
1. EXCUSE ABSENCE OF MEMBER DUE TO ILLNESS
MSC Jensen, Dougherty
RESOLUTION 97-18719
BE IT RESOLVED, That in accordance with Section 72425(d) of
the California Education Code, the Governing Board finds that the absence of Barbara L.
Hughes from the Governing Board Meeting held December 16, 1997, is excused due to
illness.
The Vote: 4 Aye, 1 Abstain (Hughes)
I. NEW BUSINESS
1. INFORMATION: PROPOSED NETWORK AND TELECOMMUNICATIONS USER
POLICY
BE IT RESOLVED, That the Governing Board approves the
proposed Network and Telecommunication User Policy. It is noted that this policy has
received the approval of the Faculty Senate and is forwarded with a recommendation for
Board approval from the President's Advisory Council. Exhibit I-1
Dr. Boggs noted that it has come to our attention that this item
needs additional legal research. Ben Echeverria will be working on the policy, which will
then be brought to the Board with some revisions at a later date.
2. NOMINATE BARBARA L. HUGHES FOR MEMBERSHIP ON THE CCCT BOARD
OF DIRECTORS
MSC Jensen, Dougherty
RESOLUTION 97-18720
BE IT RESOLVED, That the Governing Board hereby nominates Barbara
L. Hughes as a candidate for a two-year term on the CCCT Board of Directors.
The Vote was unanimous.
Dr. White asked what publicity will be given to Ms. Hughes'
candidacy with the other community colleges. Dr. Boggs responded that Ms. Hughes will be
submitting some information, and he will determine whether or not we can print brochures.
Dr. Dougherty suggested that a letter from the Board would be very effective.
3. INFORMATION: FIVE-YEAR CONSTRUCTION PLAN
BE IT RESOLVED, That the Governing Board approve the
District's five-year construction plan, 1999-2003. Exhibit I-3
4. INFORMATION: DONATION OF "P" MOUNTAIN PROPERTY
INFORMATION: DONATION OF P MOUNTAIN PROPERTYINFORMATION: DONATION OF P MOUNTAIN
PROPERTYINFORMATION: DONATION OF P MOUNTAIN PROPERTY
A Memorandum of Understanding between the Palomar College Foundation
and Geraldine Ryan will be presented to the Foundation Governing Board on January 15,
1998, for their acceptance. This will solidify the general terms of the proposed donation
of the "P" Mountain property by Mrs. Ryan and will be tendered to the City of
San Marcos in partial satisfaction of conditions imposed by the City on November 12, 1996,
for approval of the Final Map on the Ryan Project. Exhibit I-4
Ben Echeverria stated that this item is still pending with the City
of San Marcos, and we are still awaiting the property description. Once the property has
been accepted, ownership will be recorded in the name of the District.
Ms. Hughes suggested that we investigate the possibility of
formulating the "P" out of a more permanent material, such as concrete, similar
to the marker at Arizona State University.
5. APPROVE AGREEMENT WITH PARSONS ENGINEERING SCIENCE, INC.,
FOR CONSTRUCTION MANAGEMENT AND RELATED SERVICES TO INFRASTRUCTURE REPLACEMENT PROJECT
MSC White, Dougherty
BE IT RESOLVED, That an agreement be approved between the
Palomar Community College District and Parsons Engineering Science, Inc., in the amount of
$430,000.00 for construction management, inspection, and testing services to be furnished
to the Infrastructure Replacement Project designed and engineered by C. A. Boyle
Engineering Corporation for the San Marcos Campus. The term of this agreement shall be
from the effective date of December 17, 1997, through June 30, 2000, and shall be funded
through Account Number 05-10-50-5010-7131-6292.00-1555. Exhibit I-5
Ms. Hughes asked for clarification from Ben Echeverria regarding the
backup provided as Exhibit I-5. He reported that Parsons had indicated that, in an ideal
world, this service would cost $800,000, but they were willing to perform it for $430,000
in order to prevent the District from going to the next bidder.
The Vote was unanimous.
6. APPROVE AMENDMENT TO AGREEMENT WITH MARLENE S. IMIRZIAN,
CONSULTANT/ARCHITECT, APPROVING SUBCONTRACTORS & CONSULTANTS FOR NEW SCIENCE BUILDING
PROJECT SUBMITTALS TO CHANCELLOR'S OFFICE
MSC Dougherty, White
BE IT RESOLVED, That the agreement approved by the Governing
Board of the Palomar Community College District on December 16, 1997, with Marlene S.
Imirzian as consultant/architect to prepare submittals to the Chancellor's Office of the
California Community Colleges for the proposed new science building project, be and is
hereby amended to add subcontractors and consultants recommended by Architect Imirzian,
and to approve the total contract price of $164,800.00, to be funded from Account Number
05-10-51-5100-7124-6298.00-0515. The following team of subcontractors/ consultants
proposed by Ms. Imirzian is hereby approved with the understanding that their fees and
expenses are included in the aforesaid contract price of $164,800.00:
Architect: Marlene Imirzian & Associates, LLC Architects
Associate Architect: The Argos Group
Laboratory Planner: GPR Planners Collaborative, Inc.
Civil Engineer: Boyle Engineering Corporation
Structural Engineer: Burkett & Wong
Mechanical/Plumbing Engineer: G.E.M. Engineering, Inc.
Electrical Engineer: Turpin & Rattan Engineering, Inc.
Alternate
Mechanical/Plumbing/
Electrical Engineer: TMAD Engineers, Inc.
Cost Consultant: Campbell-Anderson & Associates, Inc. Exhibit
I-6
Dr. Dougherty noted that the District has succeeded in receiving a
one-month extension to the deadline for submission of the Final Project Proposal. The
deadline is now February 28, 1998. Mike Ellis assured the Board that the District would
meet the new deadline.
Ms. Hughes asked if it was necessary for these subcontracts to be put out to bid. Ben Echeverria responded that because of time constraints, they were negotiated as professional services through the master contract, which does not require bids. He noted that many of these subcontractors are already under contract with the District on other projects and have been pre-screened.
The Vote was unanimous.
7. APPROVE FINANCING AGREEMENT WITH LEASETEC MUNICIPAL
CORPORATION FOR LEASE/PURCHASE OF SOFTWARE LICENSING, SOFTWARE MAINTENANCE, TRAINING, AND
SUPPORT SERVICES, TO BE FURNISHED BY PEOPLESOFT, INC., AND FOR IMPLEMENTATION SERVICES,
TECHNOLOGY, AND LICENSING BY INFO SOLUTIONS, INC.
MSC Dougherty, Jensen
WHEREAS, the Governing Board of the Palomar Community College
District acted at its special meeting of December 16, 1997, approving the purchase of
software licensing, software maintenance, training, and support services, including year
2000 compliance, through the State of California, Department of General Services,
Procurement Division, under contract number 3-97-0342A, CMSA Schedule A-GSA #GS-35F-4401G,
from PeopleSoft, Inc.; and,
WHEREAS, the Governing Board of the Palomar Community College
District acted at its special meeting of December 16, 1997, approving the purchase of
implementation services, technology, and licensing necessary to implement the aforesaid
software of PeopleSoft, Inc., by its approved subcontractor, InfoSolutions, Inc.; and,
WHEREAS, the Governing Board of the Palomar Community College
District acted at its special meeting of December 16, 1997, authorizing and directing the
Assistant Superintendent/Vice President of Finance and Administrative Services to
investigate and obtain financing for the above-described computer software licensing,
maintenance, training, support, and implementation, for a stated term and on such
conditions as may be most advantageous to the District's needs and budget constraints;
and,
WHEREAS, the Assistant Superintendent/Vice President of
Finance and Administrative Services has proceeded as authorized and directed by the
Governing Board, and has investigated various funding sources and the terms and conditions
of each and submitted his recommendation of Leasetec Municipal Corporation and its
proposed assignee Koch Financial Corporation of Chicago, Illinois, to the Governing Board
at its regularly scheduled meeting of January 13, 1998;
NOW THEREFORE BE IT RESOLVED, That the Governing Board of the
Palomar Community College District hereby approves a Master Equipment Lease/Purchase
Agreement with Leasetec Municipal Corporation (hereinafter "Leasetec") effective
December 30, 1997, and terminating October 1, 2003, for the principal sum of $3,250,000.00
together with interest thereon at the rate of 5.96% compounding annually, for an annual
rental payment of $622,969.00 for 6 annual payments, funded from Accounts
01-10-50-5099-6066-5610.00-0000 and 01-10-50-5099-6606-6500.00-0000.
BE IT FURTHER RESOLVED, That an assignment be approved
between Leasetec and Koch Financial Corporation, pursuant to which Leasetec's rights to
rents and to the leased equipment under the aforesaid Master Equipment Lease/Purchase
Agreement with the Palomar Community College District is made.
BE IT FURTHER RESOLVED, That the agreement between the
Palomar Community College District and Leasetec as well as the assignment to Koch
Financial Corporation is subject to the following non-appropriation (funding-out)
provision: "Lessee (meaning the Palomar Community College District) is obligated only
to pay Rental Payments under each Schedule as may lawfully be made from funds budgeted and
appropriated for that purpose during Lessee's then current budget year. Should Lessee fail
to budget, appropriate, or otherwise make available funds to pay Rental Payments under any
Schedule following the then current Original Term or Renewal Term, such Schedule or
Schedules shall be deemed terminated at the end of the then current Original Term or
Renewal Term. Lessee agrees to deliver notice to Lessor of such termination at least 90
days prior to the end of the then current Original Term or Renewal Term, but failure to
give such notice shall not extend the term beyond such Original Term or Renewal Term. If
any Schedule is terminated in accordance with this Section, Lessee shall deliver the
Equipment to Lessor as provided in Section 5.05."
BE IT FURTHER RESOLVED, That the aforesaid transactions shall
be consummated through an escrow to be opened at First National Bank of Chicago, a
national banking association with a corporate trust office in Chicago, Illinois (the
"Escrow Agent"). The Assistant Superintendent/Vice President of Finance &
Administrative Services is hereby authorized and directed to execute all agreements,
consents, assignments, payment authorizations, certifications, and any other documents
necessary and/or required to implement the aforesaid Master Equipment Lease/Purchase
Agreement, Assignment of Lease, and payment of the obligations to PeopleSoft, Inc., and
Koch Financial Corporation.
BE IT FURTHER RESOLVED, That the Counsel, Contracts, and
Special Projects shall have reviewed all lease documents and the proposed assignment and
is hereby authorized and directed, as Counsel to the District, to provide a written
opinion of counsel as to the aforesaid Master Equipment Lease/Purchase Agreement in a form
acceptable to Leasetec. Exhibit I-7
Dr. Boggs noted that, thanks to the good work of Jerry Patton, we
were able to secure a lower interest rate and more favorable payment terms than those
which were listed on the agenda. This reduction in interest rate will save the District
$102,186.00.
Dr. Dougherty noted that several other districts also are now
negotiating with PeopleSoft to utilize their product.
Ms. Hughes questioned why these particular companies had been
selected. Jerry Patton noted that Leasetec Municipal Corporation is known nationwide for
providing technology financing, Zions Bank is the Community College League's
recommendation, and the College has done business previously with Asset Backed Income
Group, Inc.
Ms. Hughes also asked Mr. Patton if he still feels we are receiving
good value with the PeopleSoft product. He responded affirmatively and noted that we are
also spending money to provide assistance in implementation. With a previous employer,
Jerry experienced a software implementation, during which they did not provide such
assistance, and many problems were encountered. We are planning to be proactive by
providing proper assistance to avoid such problems. He noted that Southern Methodist
University had also tried to implement the software without appropriate assistance and
training. As a result, employees experienced stress, even to the point of resigning their
positions. Noting our dependence upon technology, it is felt that offering the appropriate
assistance is imperative.
Ms. Hughes noted that Board members had received a letter from Buzzeo
and asked how Mr. Patton felt about their rebuttal. He stated that he feels very
comfortable with our decision to purchase the PeopleSoft product when we compare what we
have done with where we were going with Buzzeo. Buzzeo made reference to some comments
about the pricing Mr. Patton had made, indicating that we were assessing their product in
excess of their calculations. Those calculations were not for product but were for
implementation costs we were going to have to incur, because with the Buzzeo product, we
would have been on our own for the implementation and training. They would give us
assistance only for installation. As our staff is not trained in Java languages, it would
have been a tremendous effort to implement their product on our own. The Core Project Team
still feels very good with the selection of PeopleSoft. If things continue with Buzzeo,
they may present a product that is very well suited for higher education. Even today,
however, we still don't have a tangible product from Buzzeo.
Ms. Hughes noted that it would be to our advantage as stockholders for Buzzeo to develop a viable product. Mr. Patton agreed that if things continue as they are going, he understands that Buzzeo is planning to go public with a stock offering this summer. Our investment may then be worth something.
The Vote was unanimous.
8. ADOPT RESOLUTION REVIEWING AND APPROVING CONTRACTS AND
AGREEMENTS MADE FOR PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND
96-18424, ADOPTED JUNE 24, 1997
MSC Dougherty, White
BE IT RESOLVED, That all contracts and agreements entered
into on behalf of the Palomar Community College District pursuant to resolutions 96-18423
and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet lodged in
support hereof, be and are hereby reviewed and approved. Exhibit I-8
Ms. Hughes again thanked Mr. Echeverria for preparing this very
helpful report.
The Vote was unanimous.
J. FINANCIAL REPORTS
1. ADOPT RESOLUTION REVIEWING AND APPROVING PURCHASES MADE FOR
THE PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424, ADOPTED
JUNE 24, 1997
MSC Jensen, White
BE IT RESOLVED, That all purchase transactions, and contracts
entered into on behalf of the Palomar Community College District pursuant to resolutions
numbered 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information
spreadsheet lodged herewith as Exhibit J-1, be and are hereby reviewed and approved
for the following Purchase Order Nos. 841200 through 841374, Agreement/Item Nos. 845150
through 845191, Travel Nos. 850034 through 850037, Reimburse/Adv/Increases Nos. 860339
through 860388, Agreement/Service Nos. 870223 through 870322, Repair Nos. 875050 through
875077, and Utility Nos. 895033 through 895033, in the total amount of $441,558.30 be
approved.
The Vote was unanimous.
2. INFORMATION: NARRATIVES FOR FINANCIAL REPORTS
Memo from Lois Meyer, Director, Fiscal Services. Exhibit J-2
3. APPROVE SALARY WARRANTS
MSC Jensen, White
BE IT RESOLVED, That the following Salary Warrants be
approved:
Payroll dated 11-7-97 $ 517,096.54
Payroll dated 11-20-97 896,569.98
Payroll dated 11-26-97 2,715,246.24
Total for November, 1997 $4,129,212.76 Exhibit J-3a
Payroll dated 12-10-97 $ 423,243.56
Payroll dated 12-18-97 965,343.72
Payroll dated 12-19-97 2,717,480.98
Total for December, 1997 $4,106,068.26 Exhibit J-3b
The Vote was unanimous.
4. APPROVE EXPENSE WARRANTS
MSC Jensen, White
BE IT RESOLVED, That the following report of Expense
Warrants be approved:
General Fund $ 970,467.04
Capital Outlay Fund 6,473.75
Children's Center Fund 4,551.00
Trust Fund 1,750.00
Total of Funds $ 983,241.79 Exhibit J-4
The Vote was unanimous.
5. INFORMATION: BUDGET TRANSFER TRANSACTIONS
Report of Budget Transfer Transactions from November 1
through 30, 1997. Exhibit J-5
6. APPROVE REVISED BUDGETS
MSC Jensen, White
BE IT RESOLVED, That the November 30, 1997, Budgets
for the General Fund, Capital Outlay Fund, Child Center Fund, and Energy Conservation
Project Fund be approved. Exhibit J-6
The Vote was unanimous.
7. INFORMATION: BUDGET REPORT - UNRESTRICTED REVENUE AND
UNRESTRICTED EXPENDITURES
Budget Reports: Unrestricted Revenue (Exhibit J-7a) and
Unrestricted Expenditures (Exhibit J-7b)
8. INFORMATION: TRAVEL CLAIM TRANSACTIONS
Report of Travel Claim Transactions from 12/1 through
12/31/97. Exhibit J-8
K. INSTRUCTIONAL REPORTS
There were none.
L. PERSONNEL
1. APPROVE SHORT-TERM/SUBSTITUTE EMPLOYEE LIST
MSC Dougherty, Jensen
BE IT RESOLVED, That the Short-Term Substitute Employee
List be approved. Exhibit L-1
The Vote was unanimous.
2. APPROVE STUDENT EMPLOYEE LIST
MSC Dougherty, White
BE IT RESOLVED, That the Student Employee List be
approved. Exhibit L-2
The Vote was unanimous.
3. APPROVE CLASSIFIED EMPLOYMENT
MSC Dougherty, Hughes
BE IT RESOLVED, That the classified employment of the
following persons be approved:
a. Name: TERRY A. GRAY
Position: Academic Technology Supervisor
Department: Instruction
Position #: 300156 New?: Yes
Remarks: Position approved 8/26/97. This position is in the Supervisory Group of the Administrative Association. This is a promotion for Mr. Gray.
Sal Rng/Stp: 60/A Salary: $4,139.00 month
% of position: 100% # of Mos: 12
Effective: January 14, 1998
Acct #(s) 01-10-30-3000-6010-2112.00-0000/100%
b. Name: REBECCA A. GREGORY
Position: Apprenticeship Assistant
Department: Vocational Programs
Position #: 321051 New?: No
Remarks: Replacement for Donna DeYarman
Sal Rng/Stp: 15/A Salary: $1,868.00 month
% of position: 100% # of Mos: 12
Effective: January 14, 1998
Acct #(s) 01-10-39-3931-6012-2111.00-0628/100%
NOTE: This is a specially funded position, continuation
depends on available funds.
c. Name: VALERIE D. SMITH
Position: Accounting Assistant I
Department: Fiscal Services
Position #: 501165 New?: No
Remarks: Replacement for Karen Kroemer-Spiess; this is a promotion for Ms. Smith
Sal Rng/Stp: 12/0 Salary: $2,343.00 month
% of position: 100% # of Mos: 12
Effective: January 14, 1998
Acct #(s) 01-10-50-5030-6720-2111.00-0820/50%
01-10-50-5030-6720-2111.00-0852/50%
NOTE: This is a specially funded position, continuation
depends on available funds.
d. Name: JEANETTE A. SEARS
Position: Accounting Assistant II
Department: Fiscal Services
Position #: 501166 New?: Yes
Remarks: Position approved 6/24/97.
Sal Rng/Stp: 16/A Salary: $1,915.00 month
% of position: 100% # of Mos: 12
Effective: January 14, 1998
Acct #(s) 01-10-50-5030-6720-2111.00-0000/100%
The Vote was unanimous.
MSC Dougherty, White
BE IT RESOLVED, That the following contract revision be
approved:
a. Name: TIMOTHY ULMAN
Position: Associate Professor-40%/Chairperson-60%
Department: Foreign Languages
Position #: 310910-40% New?: No
310901-60%
Remarks: Replace George Pesacreta for Spring, 1998
Rng/Stp: F/32 Salary: $32,928.50, plus $1,700.00 stipend
% of Position: 100% # of Mos: 5
Effective: January 20, 1998, through May 22, 1998
Acct #: 01-10-36-3630-6010-1211.00-0000/60%
01-10-36-3635-1109-1111.00.0000/20%
01-10-37-3702-4903-1111.00-0000/20%
It was noted that this item had been shown incorrectly on the agenda
and should include only the Spring, 1998, semester, not the Fall, 1998, semester.
The Vote was unanimous.
MSC Dougherty, Jensen
BE IT RESOLVED, That the reclassification of the
following classified positions be approved:
a. Position: DIRECTOR, GRANTS DEVELOPMENT & EVENING MANAGER
Department: Instruction
Name: Vacant
Position #: 300151 New?: No
Remarks: Position was Administrative Assistant, range 48
Effective: January 14, 1998
% of position: 100% # Mos: 12
Sal Rng/Stp: 60/A Salary: $4,139.00 month
Acct #: 01-10-30-3000-6010-2112.00-0000/100%
NOTE: This position will be placed in the Classified Director
level of the Administrative Association. Hours will be 1 p.m. - 10 p.m., Monday-Thursday,
and 8 hours on Friday.
b. Position: PROJECT MANAGER
Department: Information Systems
Name: Vacant
Position #: 501668 New?: No
Remarks: Position is combination of two positions approved 8/26/97 as Computer Programmer, range 35
Effective: January 14, 1997
% of position: 100% # of Mos: 12
Sal Rng/Stp: 64/A Salary: $4,569.00 month
Acct #: 01-10-50-5050-6780-2112.00-0000/100%
NOTE: This position will be placed in the Classified Supervisory
group of the Administrative Association and was approved for two years only. Established
pursuant to Ed Code Section 88003 and Government Code Section 53060.
Ms. Hughes asked for a list of the positions in the Administrative
Association. Dr. Doyle will provide the list.
The Vote was unanimous.
MSC Dougherty, White
The Vote was unanimous.
M. ITEMS PENDING
There were no items pending.
N. COMMENTS FROM BOARD MEMBERS
Ms. Hughes stated that she had spent the last few days at the
Learning Paradigm Conference and felt it was a wonderful experience.
Dr. White stated that she had a delightful holiday season and hoped
that everyone else did, also.
Dr. Dougherty noted that in the new Venture booklet, the map
incorrectly shows Highway 79 going through Borrego Springs.
Dr. Dougherty stated that there are some implications with plus/minus grading that need to be examined. He feels that if other districts in the County adopt it, we would be forced to do the same because we must compete with other community colleges for students. If we don't have plus/minus grading, an optimistic student may go to another college and receive a higher grade point average if they earn a plus grade. In addition, every instructor's grading policy would probably need revision.
Dr. Dougherty reported that he had spoken with Arnold Bray on Saturday at the Learning Paradigm Conference. They discussed the fact that Governor Wilson has suggested that the 2/3-voter approval requirement for passage of school bonds be reduced. In a recent presentation that Mr. Bray had attended, the Governor had stated that there were some Republican leaders who were reluctant to lower the amount significantly. Mr. Bray stated that approximately 90 percent of community college bonds receive at least 60 percent approval by the voters in California. Dr. Dougherty personally would like to see 50 percent plus one vote. He feels we have a window of opportunity to at least get it below 2/3. He suggested that if all districts work together to achieve a compromise of 58 percent approval, it will make an immense difference in the availability of adequate school housing for students. He feels we should impress on legislators that the students of California need safe, modern, effective, up-to-date schools and that lowering the percentage required for approval of school bonds would do that.
Mr. Scofield stated that many legislators are afraid of taxpayers
losing control of school bonds. Perhaps if a limit was placed on the amount school bonds
could add to a tax bill, they would feel that there is some protection for their
constituents and might be more likely to go along with a lower percentage of voter
approval.
Dr. Dougherty noted that the 2/3 approval has been very painful for
some districts that are, as a result, living with inferior facilities. He feels we need to
work on this very soon so that it may apply to the bond election in June.
O. CLOSED SESSION
The Board recessed at 8:18 p.m. and went into Closed Session at 8:24
p.m., to discuss:
1. Public Employee Discipline/Dismissal/Release, pursuant to
Government Code 54957.6.
2. Conference with Labor Negotiators, pursuant to Government Code Section 54957.6. Agency negotiators: Teresa Doyle, Joseph Madrigal, Jerry Patton
Employee organization: CCE/AFT
Closed Session ended at 8:40 p.m.
RECONVENE TO OPEN SESSION
The meeting reconvened at 8:41 p.m.
1. PUBLIC EMPLOYEE DISMISSAL
MSC Dougherty, Jensen
BE IT RESOLVED, That the Governing Board approve the
termination of employment of employee #502661, Maintenance Technician, Facilities, a
probationary classified unit employee, effective December 31, 1997.
The Vote was unanimous.
P. ADJOURNMENT
The meeting was adjourned at 8:42 p.m.
________________________________________ ________________________________________
President Secretary