GOVERNING BOARD MINUTES

REGULAR MEETING, GOVERNING BOARD

PALOMAR COMMUNITY COLLEGE DISTRICT

BOARD CONFERENCE ROOM, STUDENT SERVICES CENTER

COLLEGE CAMPUS

SAN MARCOS, CALIFORNIA

TUESDAY, JANUARY 13, 1998, 7:00 P.M.

A. CALL TO ORDER

The regular meeting of the Palomar Community College District Governing Board was called to order by Harold E. Scofield, President, at 7:00 p.m.

B. ROLL CALL

TRUSTEES PRESENT:

HAROLD SCOFIELD, PRESIDENT

RITA WHITE, ED.D., VICE PRESIDENT

RALPH JENSEN, TRUSTEE, SECRETARY

BARBARA HUGHES, TRUSTEE

ROBERT L. DOUGHERTY, JR., M.D., TRUSTEE

TRUSTEE ABSENT:

ERICA OLVERA, STUDENT TRUSTEE

EXECUTIVE AND SENIOR ADMINISTRATORS PRESENT:

Dr. George R. Boggs, Superintendent/President

Diane Michael, Assistant Superintendent/Vice President, Instruction

Joseph Madrigal, Assistant Superintendent/Vice President, Student Services

Jerry Patton, Assistant Superintendent/Vice President, Finance and Administrative Services

Dr. Teresa F. Doyle, Assistant Superintendent/Vice President, Human Resources and Affirmative Action

Gene Jackson, Dean, Arts and Languages

Paul Kelly, Dean, Vocational Technology

Dr. Michael Rourke, Dean, Mathematics and the Natural and Health Sciences

Lise Telson, Dean, Student Support Programs

Dale Wallenius, Chief Advancement Officer, Executive Vice President to the Foundation

STAFF:

Barbara Baldridge, Executive Assistant, President's Office, Administrative Association

Bruce Bishop, Acting President, The Faculty

Ben Echeverria, Counsel, Contracts, and Special Projects

JoAnn Ellis, Marketing Communications

Mike Ellis, Director, Facilities

John Erickson, Associate Professor, Foreign Languages

JoAnne Giese, Administrative Assistant, Administrative Services

Lynn Ginsburg, Director, Business Services

Kendra Jeffcoat, Special Assistant to the President

Stan Malley, Director, Information Services

Lois Meyer, Director, Fiscal Services

Dr. Michael Norton, Director, Public Information

Dr. Mark Vernoy, President, Faculty Senate

GUESTS:

Jackie Bachman, Student

Lee Baldridge

QUORUM ESTABLISHED

Following the pledge of allegiance to the flag, Mr. Scofield declared a quorum present, and the meeting proceeded with the order of business.

A TAPED RECORD OF THE PROCEEDINGS OF THIS MEETING IS ON FILE IN THE PRESIDENT'S OFFICE FOR THIRTY DAYS OR UNTIL THE MINUTES OF THE MEETING HAVE BEEN APPROVED BY THE GOVERNING BOARD, WHICHEVER IS LONGER.

C. APPROVAL OF MINUTES

MSC Jensen, White

RESOLUTION 97-18715

BE IT RESOLVED, That the Minutes of the Special Meeting held on December 16, 1997, be approved with the following correction:

Page 16, Item I-3, second paragraph, last sentence, should read, "This agreement will also give them the opportunity to install a similar device at the Escondido Education Center."

The Vote: 4 Aye, 1 Abstain (Hughes)


C O N S E N T C A L E N D A R

CC.

1. APPROVE TRAVEL EXPENSES

MSC Jensen, Dougherty

RESOLUTION 97-18716

BE IT RESOLVED, That travel expenses for the following person be approved/ratified:

a. George R. Boggs, Ph.D.

Advanced Funds? Yes

For: Transportation, parking, meals, lodging, registration, miscellaneous

To attend: National Initiative for Leadership and Institutional Effectiveness (NILIE)

Location: Asheville, North Carolina

Date: March 28-31, 1998

Amount: $1,255.00

Budget Acct. No.: 01-10-20-2000-6630-5201.00-0000

The Vote was unanimous.

2. GRANT EQUIVALENCY FOR DISCIPLINES

MSC Jensen, Dougherty

RESOLUTION 97-18717

BE IT RESOLVED, That, on the recommendation of the Faculty Senate Equivalency Committee, the following individuals be granted equivalency to minimum qualifications for the disciplines listed:

Baker, Richard - Earth Sciences

Moseley, David - Religious Studies

Patterman, Emil - Aeronautics

The Vote was unanimous.

3. APPROVE ADJUNCT FACULTY EMPLOYMENT

MSC Jensen, Dougherty

RESOLUTION 97-18718

BE IT RESOLVED, That the employment of the following adjunct faculty, at the rate indicated for the Fall 1997 and Spring 1998 semesters (day and/or evening), be approved; said adjunct faculty are not scheduled to teach more than a 60-percent load:

FALL/1997

EOPS

Blanks, Cecelia EOPS $32.24

A.A., Accounting

B.A., Social Science

M.A., Education/Counseling

SPRING/1998

BEHAVIORAL SCIENCES

Boaz, Meghan Psychology $31.20

B.A., Psychology

M.A., Psychology (pending--Intern)

Moseley, David Religious Studies $31.20

B.A., Philosophy & Theology (foreign degree)

Ph.D., Theology (pending/foreign degree)

COMMUNICATIONS

Kurrack, Nancy Cinema $32.24

B.S., English

M.A., Communications

EARTH SCIENCES

Baker, Richard Oceanography $31.20

B.A., Chemistry

7+ years of experience

Ellero, Louis Aeronautical Sciences $31.20

A.A., Liberal Arts

28+ years of experience

Patterman, Emil Aeronautical Sciences $31.20

A.A., Aeronautical Sciences (pending/to be

completed prior to SP/98)

21+ years of experience

ENGLISH

Keehn, Jeffery English $32.24

B.A., English

M.A., Literature & Writing Studies

Vanton, Lisa English $31.20

B.A., English

M.A., English (pending--Intern)

Westphal, Susan English $32.24

A.B., English

M.A., English

EOPS

Terrazas, Luis EOPS $34.32

A.A., Social Science

B.A., Social Welfare

M.S., Social Work

Ph.D., Professional Psychology

FAMILY & CONSUMER SCIENCES

Skiles, Lissa Fashion $31.20

B.S., Home Economics

16+ years of experience

FOREIGN LANGUAGES

Akins, Monique German $32.24

M.A., German Literature

ROP

Landgraf, Patricia Graphic Communications $32.24

A.A., Fine Arts

A.B., Art

M.A., Education

20+ years of experience

SPEECH COMMUNICATION/FORENSICS/ASL

Allen, Jennifer Speech Communication $32.24

A.A., Broadcast Journalism

B.A., Speech Communication

M.A., Speech Communication

Mosier, Laura Speech $32.24

A.A., Speech Communication

B.A., Speech Communication

M.A., Communication

TRADE & INDUSTRY

Beemer, William Cabinet & Furniture Technology $31.20

B.S., Psychology

17+ years of experience

The Vote was unanimous.

4. INFORMATION: RESIGNATION

On behalf of the Governing Board of the Palomar Community College District, Dr. George R. Boggs, Superintendent/President, as authorized by the Governing Board on June 10, 1986, has accepted the following resignation:

a. JOAN E. WHITE, Accountant, Fiscal Services, effective January 3, 1998. (last day worked 1/2/98)

__________________________________________

R e s u m p t i o n o f

R E G U L A R A G E N D A

__________________________________________

D. CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

There were no items removed from the Consent Calendar.

E. OPERATIONAL REPORTS

1. Ensenada Report

John Erickson and several of his students discussed the weekend in Ensenada Spanish Immersion Program that Palomar College pioneered and has been operating since 1992. The first year the program was offered, 13 students and staff members attended for three weekends in a row. In 1997, 171 students attended the program. The students indicated their good fortune in being able to participate in this innovative program.

F. HEARINGS OF INDIVIDUALS, GROUPS, AND DELEGATIONS

1. INFORMATION

Report of the Faculty Senate

Dr. Mark Vernoy reported that he is looking forward to getting back to school.

2. INFORMATION

Report of The Faculty

There was no report.

3. INFORMATION

Report of the Administrative Association

There was no report.

4. INFORMATION

Report of the CCE/AFT

There was no report.

5. INFORMATION

Report of the Associated Student Government

There was no report.

6. INFORMATION

Report of Superintendent

Dr. Boggs congratulated Bill Flynn for chairing another very successful Learning Paradigm Conference, which ended today. Attendance increased by approximately 100 more participants than last year. Dr. Boggs heard many very positive comments from attendees from all over the United States and Canada.

Our Spring enrollment figures at the end of PAR and PAR Walk-in Day indicate that we have about the same number of students as last Spring. We are up .21 percent in enrollment, but we are down in extended day students. We are hoping to gain more evening students in the next few days.

Dr. Boggs reminded the Board members of the upcoming CCCT Board of Directors election. The Board's vote must be cast between March 10 and April 25. In accordance with the Board's wishes, we will cast our ballot toward the end of that period so that members may have an opportunity to study all the materials that come in from various candidates.

Dr. Boggs reported that Jerry Patton, Kendra Jeffcoat, and he will be going to Sacramento tomorrow to learn more about the Governor's budget proposals. They will also be talking to some legislators about the budget and other related issues. At this point, the Governor is proposing a 3 percent increase for growth, 2.22 percent for cost-of-living adjustments, and some funding for the performance-based incentive that the Chancellor has proposed as "Partnership for Excellence," for which the Board of Governors had requested $100 million, but the Governor has proposed only $50 million. The Governor has proposed $40 million (one-time) for instructional equipment, library materials, technology, scheduled maintenance, and special repairs. The request from the Board of Governors was more than double that amount. Dr. Boggs will provide a more complete report when he returns from Sacramento.

Dr. Boggs will be discussing some other issues with legislators, such as the need to include higher education in the state bond issue, which we would like to get on the June ballot. Currently, the Governor is giving a great deal of attention to the needs of K-12, but not higher education. We need to get at least $250 million a year to community college districts through this bond issue. This is especially important to Palomar College because the construction of our new science building will depend upon the passage of that bond. Dr. Boggs, Mr. Patton, and Ms. Jeffcoat will also be talking to the legislators about equalizing the non-credit funding between K-12 and community colleges.

7. INFORMATION

Report of Other Organizations and/or Individuals

There were none.

G. COMMUNICATIONS

1. Letter from Barbara Boxer, Senator, to Dr. Boggs, dated December 9, 1997, thanking him for contacting her regarding supporting HR 2264 and indicating she will do all she can to move this issue forward. Exhibit G-1

2. Letter from Howard Kaloogian, Assemblyman, to Dr. Boggs, dated December 19, 1997, thanking him for an update on the budget consideration for noncredit program funding for community colleges and stating that he would like to visit Palomar College to see first-hand the subjects being taught in the noncredit arena. Exhibit G-2

3. Letter from Dave Kelley, State Senator, to Dr. Boggs, dated December 19, 1997, thanking him for his letter supporting the proposal to increase the current community college noncredit rate from $1,786 to the K-12 rate of $1,924 per average daily attendance. Exhibit G-3

H. UNFINISHED BUSINESS

1. EXCUSE ABSENCE OF MEMBER DUE TO ILLNESS

MSC Jensen, Dougherty

RESOLUTION 97-18719

BE IT RESOLVED, That in accordance with Section 72425(d) of the California Education Code, the Governing Board finds that the absence of Barbara L. Hughes from the Governing Board Meeting held December 16, 1997, is excused due to illness.

The Vote: 4 Aye, 1 Abstain (Hughes)

I. NEW BUSINESS

1. INFORMATION: PROPOSED NETWORK AND TELECOMMUNICATIONS USER POLICY

BE IT RESOLVED, That the Governing Board approves the proposed Network and Telecommunication User Policy. It is noted that this policy has received the approval of the Faculty Senate and is forwarded with a recommendation for Board approval from the President's Advisory Council. Exhibit I-1

Dr. Boggs noted that it has come to our attention that this item needs additional legal research. Ben Echeverria will be working on the policy, which will then be brought to the Board with some revisions at a later date.

2. NOMINATE BARBARA L. HUGHES FOR MEMBERSHIP ON THE CCCT BOARD OF DIRECTORS

MSC Jensen, Dougherty

RESOLUTION 97-18720

BE IT RESOLVED, That the Governing Board hereby nominates Barbara L. Hughes as a candidate for a two-year term on the CCCT Board of Directors.

The Vote was unanimous.

Dr. White asked what publicity will be given to Ms. Hughes' candidacy with the other community colleges. Dr. Boggs responded that Ms. Hughes will be submitting some information, and he will determine whether or not we can print brochures. Dr. Dougherty suggested that a letter from the Board would be very effective.

3. INFORMATION: FIVE-YEAR CONSTRUCTION PLAN

BE IT RESOLVED, That the Governing Board approve the District's five-year construction plan, 1999-2003. Exhibit I-3

4. INFORMATION: DONATION OF "P" MOUNTAIN PROPERTY INFORMATION: DONATION OF P MOUNTAIN PROPERTYINFORMATION: DONATION OF P MOUNTAIN PROPERTYINFORMATION: DONATION OF P MOUNTAIN PROPERTY

A Memorandum of Understanding between the Palomar College Foundation and Geraldine Ryan will be presented to the Foundation Governing Board on January 15, 1998, for their acceptance. This will solidify the general terms of the proposed donation of the "P" Mountain property by Mrs. Ryan and will be tendered to the City of San Marcos in partial satisfaction of conditions imposed by the City on November 12, 1996, for approval of the Final Map on the Ryan Project. Exhibit I-4

Ben Echeverria stated that this item is still pending with the City of San Marcos, and we are still awaiting the property description. Once the property has been accepted, ownership will be recorded in the name of the District.

Ms. Hughes suggested that we investigate the possibility of formulating the "P" out of a more permanent material, such as concrete, similar to the marker at Arizona State University.

5. APPROVE AGREEMENT WITH PARSONS ENGINEERING SCIENCE, INC., FOR CONSTRUCTION MANAGEMENT AND RELATED SERVICES TO INFRASTRUCTURE REPLACEMENT PROJECT

MSC White, Dougherty

RESOLUTION 97-18721

BE IT RESOLVED, That an agreement be approved between the Palomar Community College District and Parsons Engineering Science, Inc., in the amount of $430,000.00 for construction management, inspection, and testing services to be furnished to the Infrastructure Replacement Project designed and engineered by C. A. Boyle Engineering Corporation for the San Marcos Campus. The term of this agreement shall be from the effective date of December 17, 1997, through June 30, 2000, and shall be funded through Account Number 05-10-50-5010-7131-6292.00-1555. Exhibit I-5

Ms. Hughes asked for clarification from Ben Echeverria regarding the backup provided as Exhibit I-5. He reported that Parsons had indicated that, in an ideal world, this service would cost $800,000, but they were willing to perform it for $430,000 in order to prevent the District from going to the next bidder.

The Vote was unanimous.

6. APPROVE AMENDMENT TO AGREEMENT WITH MARLENE S. IMIRZIAN, CONSULTANT/ARCHITECT, APPROVING SUBCONTRACTORS & CONSULTANTS FOR NEW SCIENCE BUILDING PROJECT SUBMITTALS TO CHANCELLOR'S OFFICE

MSC Dougherty, White

RESOLUTION 97-18722

BE IT RESOLVED, That the agreement approved by the Governing Board of the Palomar Community College District on December 16, 1997, with Marlene S. Imirzian as consultant/architect to prepare submittals to the Chancellor's Office of the California Community Colleges for the proposed new science building project, be and is hereby amended to add subcontractors and consultants recommended by Architect Imirzian, and to approve the total contract price of $164,800.00, to be funded from Account Number 05-10-51-5100-7124-6298.00-0515. The following team of subcontractors/ consultants proposed by Ms. Imirzian is hereby approved with the understanding that their fees and expenses are included in the aforesaid contract price of $164,800.00:

Architect: Marlene Imirzian & Associates, LLC Architects

Associate Architect: The Argos Group

Laboratory Planner: GPR Planners Collaborative, Inc.

Civil Engineer: Boyle Engineering Corporation

Structural Engineer: Burkett & Wong

Mechanical/Plumbing Engineer: G.E.M. Engineering, Inc.

Electrical Engineer: Turpin & Rattan Engineering, Inc.

Alternate

Mechanical/Plumbing/

Electrical Engineer: TMAD Engineers, Inc.

Cost Consultant: Campbell-Anderson & Associates, Inc. Exhibit I-6

Dr. Dougherty noted that the District has succeeded in receiving a one-month extension to the deadline for submission of the Final Project Proposal. The deadline is now February 28, 1998. Mike Ellis assured the Board that the District would meet the new deadline.

Ms. Hughes asked if it was necessary for these subcontracts to be put out to bid. Ben Echeverria responded that because of time constraints, they were negotiated as professional services through the master contract, which does not require bids. He noted that many of these subcontractors are already under contract with the District on other projects and have been pre-screened.

The Vote was unanimous.

7. APPROVE FINANCING AGREEMENT WITH LEASETEC MUNICIPAL CORPORATION FOR LEASE/PURCHASE OF SOFTWARE LICENSING, SOFTWARE MAINTENANCE, TRAINING, AND SUPPORT SERVICES, TO BE FURNISHED BY PEOPLESOFT, INC., AND FOR IMPLEMENTATION SERVICES, TECHNOLOGY, AND LICENSING BY INFO SOLUTIONS, INC.

MSC Dougherty, Jensen

RESOLUTION 97-18723

WHEREAS, the Governing Board of the Palomar Community College District acted at its special meeting of December 16, 1997, approving the purchase of software licensing, software maintenance, training, and support services, including year 2000 compliance, through the State of California, Department of General Services, Procurement Division, under contract number 3-97-0342A, CMSA Schedule A-GSA #GS-35F-4401G, from PeopleSoft, Inc.; and,

WHEREAS, the Governing Board of the Palomar Community College District acted at its special meeting of December 16, 1997, approving the purchase of implementation services, technology, and licensing necessary to implement the aforesaid software of PeopleSoft, Inc., by its approved subcontractor, InfoSolutions, Inc.; and,

WHEREAS, the Governing Board of the Palomar Community College District acted at its special meeting of December 16, 1997, authorizing and directing the Assistant Superintendent/Vice President of Finance and Administrative Services to investigate and obtain financing for the above-described computer software licensing, maintenance, training, support, and implementation, for a stated term and on such conditions as may be most advantageous to the District's needs and budget constraints; and,

WHEREAS, the Assistant Superintendent/Vice President of Finance and Administrative Services has proceeded as authorized and directed by the Governing Board, and has investigated various funding sources and the terms and conditions of each and submitted his recommendation of Leasetec Municipal Corporation and its proposed assignee Koch Financial Corporation of Chicago, Illinois, to the Governing Board at its regularly scheduled meeting of January 13, 1998;

NOW THEREFORE BE IT RESOLVED, That the Governing Board of the Palomar Community College District hereby approves a Master Equipment Lease/Purchase Agreement with Leasetec Municipal Corporation (hereinafter "Leasetec") effective December 30, 1997, and terminating October 1, 2003, for the principal sum of $3,250,000.00 together with interest thereon at the rate of 5.96% compounding annually, for an annual rental payment of $622,969.00 for 6 annual payments, funded from Accounts 01-10-50-5099-6066-5610.00-0000 and 01-10-50-5099-6606-6500.00-0000.

BE IT FURTHER RESOLVED, That an assignment be approved between Leasetec and Koch Financial Corporation, pursuant to which Leasetec's rights to rents and to the leased equipment under the aforesaid Master Equipment Lease/Purchase Agreement with the Palomar Community College District is made.

BE IT FURTHER RESOLVED, That the agreement between the Palomar Community College District and Leasetec as well as the assignment to Koch Financial Corporation is subject to the following non-appropriation (funding-out) provision: "Lessee (meaning the Palomar Community College District) is obligated only to pay Rental Payments under each Schedule as may lawfully be made from funds budgeted and appropriated for that purpose during Lessee's then current budget year. Should Lessee fail to budget, appropriate, or otherwise make available funds to pay Rental Payments under any Schedule following the then current Original Term or Renewal Term, such Schedule or Schedules shall be deemed terminated at the end of the then current Original Term or Renewal Term. Lessee agrees to deliver notice to Lessor of such termination at least 90 days prior to the end of the then current Original Term or Renewal Term, but failure to give such notice shall not extend the term beyond such Original Term or Renewal Term. If any Schedule is terminated in accordance with this Section, Lessee shall deliver the Equipment to Lessor as provided in Section 5.05."

BE IT FURTHER RESOLVED, That the aforesaid transactions shall be consummated through an escrow to be opened at First National Bank of Chicago, a national banking association with a corporate trust office in Chicago, Illinois (the "Escrow Agent"). The Assistant Superintendent/Vice President of Finance & Administrative Services is hereby authorized and directed to execute all agreements, consents, assignments, payment authorizations, certifications, and any other documents necessary and/or required to implement the aforesaid Master Equipment Lease/Purchase Agreement, Assignment of Lease, and payment of the obligations to PeopleSoft, Inc., and Koch Financial Corporation.

BE IT FURTHER RESOLVED, That the Counsel, Contracts, and Special Projects shall have reviewed all lease documents and the proposed assignment and is hereby authorized and directed, as Counsel to the District, to provide a written opinion of counsel as to the aforesaid Master Equipment Lease/Purchase Agreement in a form acceptable to Leasetec. Exhibit I-7

Dr. Boggs noted that, thanks to the good work of Jerry Patton, we were able to secure a lower interest rate and more favorable payment terms than those which were listed on the agenda. This reduction in interest rate will save the District $102,186.00.

Dr. Dougherty noted that several other districts also are now negotiating with PeopleSoft to utilize their product.

Ms. Hughes questioned why these particular companies had been selected. Jerry Patton noted that Leasetec Municipal Corporation is known nationwide for providing technology financing, Zions Bank is the Community College League's recommendation, and the College has done business previously with Asset Backed Income Group, Inc.

Ms. Hughes also asked Mr. Patton if he still feels we are receiving good value with the PeopleSoft product. He responded affirmatively and noted that we are also spending money to provide assistance in implementation. With a previous employer, Jerry experienced a software implementation, during which they did not provide such assistance, and many problems were encountered. We are planning to be proactive by providing proper assistance to avoid such problems. He noted that Southern Methodist University had also tried to implement the software without appropriate assistance and training. As a result, employees experienced stress, even to the point of resigning their positions. Noting our dependence upon technology, it is felt that offering the appropriate assistance is imperative.

Ms. Hughes noted that Board members had received a letter from Buzzeo and asked how Mr. Patton felt about their rebuttal. He stated that he feels very comfortable with our decision to purchase the PeopleSoft product when we compare what we have done with where we were going with Buzzeo. Buzzeo made reference to some comments about the pricing Mr. Patton had made, indicating that we were assessing their product in excess of their calculations. Those calculations were not for product but were for implementation costs we were going to have to incur, because with the Buzzeo product, we would have been on our own for the implementation and training. They would give us assistance only for installation. As our staff is not trained in Java languages, it would have been a tremendous effort to implement their product on our own. The Core Project Team still feels very good with the selection of PeopleSoft. If things continue with Buzzeo, they may present a product that is very well suited for higher education. Even today, however, we still don't have a tangible product from Buzzeo.

Ms. Hughes noted that it would be to our advantage as stockholders for Buzzeo to develop a viable product. Mr. Patton agreed that if things continue as they are going, he understands that Buzzeo is planning to go public with a stock offering this summer. Our investment may then be worth something.

The Vote was unanimous.

8. ADOPT RESOLUTION REVIEWING AND APPROVING CONTRACTS AND AGREEMENTS MADE FOR PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424, ADOPTED JUNE 24, 1997

MSC Dougherty, White

RESOLUTION 97-18724

BE IT RESOLVED, That all contracts and agreements entered into on behalf of the Palomar Community College District pursuant to resolutions 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet lodged in support hereof, be and are hereby reviewed and approved. Exhibit I-8

Ms. Hughes again thanked Mr. Echeverria for preparing this very helpful report.

The Vote was unanimous.

J. FINANCIAL REPORTS

1. ADOPT RESOLUTION REVIEWING AND APPROVING PURCHASES MADE FOR THE PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424, ADOPTED JUNE 24, 1997

MSC Jensen, White

RESOLUTION 97-18725

BE IT RESOLVED, That all purchase transactions, and contracts entered into on behalf of the Palomar Community College District pursuant to resolutions numbered 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet lodged herewith as Exhibit J-1, be and are hereby reviewed and approved for the following Purchase Order Nos. 841200 through 841374, Agreement/Item Nos. 845150 through 845191, Travel Nos. 850034 through 850037, Reimburse/Adv/Increases Nos. 860339 through 860388, Agreement/Service Nos. 870223 through 870322, Repair Nos. 875050 through 875077, and Utility Nos. 895033 through 895033, in the total amount of $441,558.30 be approved.

The Vote was unanimous.

2. INFORMATION: NARRATIVES FOR FINANCIAL REPORTS

Memo from Lois Meyer, Director, Fiscal Services. Exhibit J-2

3. APPROVE SALARY WARRANTS

MSC Jensen, White

RESOLUTION 97-18726

BE IT RESOLVED, That the following Salary Warrants be approved:

Payroll dated 11-7-97 $ 517,096.54

Payroll dated 11-20-97 896,569.98

Payroll dated 11-26-97 2,715,246.24

Total for November, 1997 $4,129,212.76 Exhibit J-3a

Payroll dated 12-10-97 $ 423,243.56

Payroll dated 12-18-97 965,343.72

Payroll dated 12-19-97 2,717,480.98

Total for December, 1997 $4,106,068.26 Exhibit J-3b

The Vote was unanimous.

4. APPROVE EXPENSE WARRANTS

MSC Jensen, White

RESOLUTION 97-18727

BE IT RESOLVED, That the following report of Expense Warrants be approved:

General Fund $ 970,467.04

Capital Outlay Fund 6,473.75

Children's Center Fund 4,551.00

Trust Fund 1,750.00

Total of Funds $ 983,241.79 Exhibit J-4

The Vote was unanimous.

5. INFORMATION: BUDGET TRANSFER TRANSACTIONS

Report of Budget Transfer Transactions from November 1 through 30, 1997. Exhibit J-5

6. APPROVE REVISED BUDGETS

MSC Jensen, White

RESOLUTION 97-18728

BE IT RESOLVED, That the November 30, 1997, Budgets for the General Fund, Capital Outlay Fund, Child Center Fund, and Energy Conservation Project Fund be approved. Exhibit J-6

The Vote was unanimous.

7. INFORMATION: BUDGET REPORT - UNRESTRICTED REVENUE AND UNRESTRICTED EXPENDITURES

Budget Reports: Unrestricted Revenue (Exhibit J-7a) and Unrestricted Expenditures (Exhibit J-7b)

8. INFORMATION: TRAVEL CLAIM TRANSACTIONS

Report of Travel Claim Transactions from 12/1 through 12/31/97. Exhibit J-8

K. INSTRUCTIONAL REPORTS

There were none.

L. PERSONNEL

1. APPROVE SHORT-TERM/SUBSTITUTE EMPLOYEE LIST

MSC Dougherty, Jensen

RESOLUTION 97-18729

BE IT RESOLVED, That the Short-Term Substitute Employee List be approved. Exhibit L-1

The Vote was unanimous.

2. APPROVE STUDENT EMPLOYEE LIST

MSC Dougherty, White

RESOLUTION 97-18730

BE IT RESOLVED, That the Student Employee List be approved. Exhibit L-2

The Vote was unanimous.

3. APPROVE CLASSIFIED EMPLOYMENT

MSC Dougherty, Hughes

RESOLUTION 97-18731

BE IT RESOLVED, That the classified employment of the following persons be approved:

a. Name: TERRY A. GRAY

Position: Academic Technology Supervisor

Department: Instruction

Position #: 300156 New?: Yes

Remarks: Position approved 8/26/97. This position is in the Supervisory Group of the Administrative Association. This is a promotion for Mr. Gray.

Sal Rng/Stp: 60/A Salary: $4,139.00 month

% of position: 100% # of Mos: 12

Effective: January 14, 1998

Acct #(s) 01-10-30-3000-6010-2112.00-0000/100%

b. Name: REBECCA A. GREGORY

Position: Apprenticeship Assistant

Department: Vocational Programs

Position #: 321051 New?: No

Remarks: Replacement for Donna DeYarman

Sal Rng/Stp: 15/A Salary: $1,868.00 month

% of position: 100% # of Mos: 12

Effective: January 14, 1998

Acct #(s) 01-10-39-3931-6012-2111.00-0628/100%

NOTE: This is a specially funded position, continuation depends on available funds.

c. Name: VALERIE D. SMITH

Position: Accounting Assistant I

Department: Fiscal Services

Position #: 501165 New?: No

Remarks: Replacement for Karen Kroemer-Spiess; this is a promotion for Ms. Smith

Sal Rng/Stp: 12/0 Salary: $2,343.00 month

% of position: 100% # of Mos: 12

Effective: January 14, 1998

Acct #(s) 01-10-50-5030-6720-2111.00-0820/50%

01-10-50-5030-6720-2111.00-0852/50%

NOTE: This is a specially funded position, continuation depends on available funds.

d. Name: JEANETTE A. SEARS

Position: Accounting Assistant II

Department: Fiscal Services

Position #: 501166 New?: Yes

Remarks: Position approved 6/24/97.

Sal Rng/Stp: 16/A Salary: $1,915.00 month

% of position: 100% # of Mos: 12

Effective: January 14, 1998

Acct #(s) 01-10-50-5030-6720-2111.00-0000/100%

The Vote was unanimous.

4. APPROVE ACADEMIC CONTRACT AMENDMENT

MSC Dougherty, White

RESOLUTION 97-18732

BE IT RESOLVED, That the following contract revision be approved:

a. Name: TIMOTHY ULMAN

Position: Associate Professor-40%/Chairperson-60%

Department: Foreign Languages

Position #: 310910-40% New?: No

310901-60%

Remarks: Replace George Pesacreta for Spring, 1998

Rng/Stp: F/32 Salary: $32,928.50, plus $1,700.00 stipend

% of Position: 100% # of Mos: 5

Effective: January 20, 1998, through May 22, 1998

Acct #: 01-10-36-3630-6010-1211.00-0000/60%

01-10-36-3635-1109-1111.00.0000/20%

01-10-37-3702-4903-1111.00-0000/20%

It was noted that this item had been shown incorrectly on the agenda and should include only the Spring, 1998, semester, not the Fall, 1998, semester.

The Vote was unanimous.

5. APPROVE CLASSIFIED RECLASSIFICATIONS

MSC Dougherty, Jensen

RESOLUTION 97-18733

BE IT RESOLVED, That the reclassification of the following classified positions be approved:

a. Position: DIRECTOR, GRANTS DEVELOPMENT & EVENING MANAGER

Department: Instruction

Name: Vacant

Position #: 300151 New?: No

Remarks: Position was Administrative Assistant, range 48

Effective: January 14, 1998

% of position: 100% # Mos: 12

Sal Rng/Stp: 60/A Salary: $4,139.00 month

Acct #: 01-10-30-3000-6010-2112.00-0000/100%

NOTE: This position will be placed in the Classified Director level of the Administrative Association. Hours will be 1 p.m. - 10 p.m., Monday-Thursday, and 8 hours on Friday.

b. Position: PROJECT MANAGER

Department: Information Systems

Name: Vacant

Position #: 501668 New?: No

Remarks: Position is combination of two positions approved 8/26/97 as Computer Programmer, range 35

Effective: January 14, 1997

% of position: 100% # of Mos: 12

Sal Rng/Stp: 64/A Salary: $4,569.00 month

Acct #: 01-10-50-5050-6780-2112.00-0000/100%

NOTE: This position will be placed in the Classified Supervisory group of the Administrative Association and was approved for two years only. Established pursuant to Ed Code Section 88003 and Government Code Section 53060.

Ms. Hughes asked for a list of the positions in the Administrative Association. Dr. Doyle will provide the list.

The Vote was unanimous.

6. GRANT LEAVES OF ABSENCE

MSC Dougherty, White

RESOLUTION 97-18734

  1. BE IT RESOLVED, That IRENE STILLER, Associate Professor, Nursing Education, be granted a 50% personal Leave of Absence without pay and with no effect on benefits, effective January 20, 1998, through April 1, 1998.
  1. BE IT RESOLVED, That KELLY PATRICK, Library Clerical Assistant, Library Media Center, be granted a 45% personal Leave of Absence without pay and with no effect on benefits, effective January 20, 1998, through May 22, 1998.

The Vote was unanimous.

M. ITEMS PENDING

There were no items pending.

N. COMMENTS FROM BOARD MEMBERS

Ms. Hughes stated that she had spent the last few days at the Learning Paradigm Conference and felt it was a wonderful experience.

Dr. White stated that she had a delightful holiday season and hoped that everyone else did, also.

Dr. Dougherty noted that in the new Venture booklet, the map incorrectly shows Highway 79 going through Borrego Springs.

Dr. Dougherty stated that there are some implications with plus/minus grading that need to be examined. He feels that if other districts in the County adopt it, we would be forced to do the same because we must compete with other community colleges for students. If we don't have plus/minus grading, an optimistic student may go to another college and receive a higher grade point average if they earn a plus grade. In addition, every instructor's grading policy would probably need revision.

Dr. Dougherty reported that he had spoken with Arnold Bray on Saturday at the Learning Paradigm Conference. They discussed the fact that Governor Wilson has suggested that the 2/3-voter approval requirement for passage of school bonds be reduced. In a recent presentation that Mr. Bray had attended, the Governor had stated that there were some Republican leaders who were reluctant to lower the amount significantly. Mr. Bray stated that approximately 90 percent of community college bonds receive at least 60 percent approval by the voters in California. Dr. Dougherty personally would like to see 50 percent plus one vote. He feels we have a window of opportunity to at least get it below 2/3. He suggested that if all districts work together to achieve a compromise of 58 percent approval, it will make an immense difference in the availability of adequate school housing for students. He feels we should impress on legislators that the students of California need safe, modern, effective, up-to-date schools and that lowering the percentage required for approval of school bonds would do that.

Mr. Scofield stated that many legislators are afraid of taxpayers losing control of school bonds. Perhaps if a limit was placed on the amount school bonds could add to a tax bill, they would feel that there is some protection for their constituents and might be more likely to go along with a lower percentage of voter approval.

Dr. Dougherty noted that the 2/3 approval has been very painful for some districts that are, as a result, living with inferior facilities. He feels we need to work on this very soon so that it may apply to the bond election in June.

O. CLOSED SESSION

The Board recessed at 8:18 p.m. and went into Closed Session at 8:24 p.m., to discuss:

1. Public Employee Discipline/Dismissal/Release, pursuant to Government Code 54957.6.

2. Conference with Labor Negotiators, pursuant to Government Code Section 54957.6. Agency negotiators: Teresa Doyle, Joseph Madrigal, Jerry Patton

Employee organization: CCE/AFT

Closed Session ended at 8:40 p.m.

RECONVENE TO OPEN SESSION

The meeting reconvened at 8:41 p.m.

1. PUBLIC EMPLOYEE DISMISSAL

MSC Dougherty, Jensen

RESOLUTION 97-18735

BE IT RESOLVED, That the Governing Board approve the termination of employment of employee #502661, Maintenance Technician, Facilities, a probationary classified unit employee, effective December 31, 1997.

The Vote was unanimous.

P. ADJOURNMENT

The meeting was adjourned at 8:42 p.m.


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President Secretary