GOVERNING BOARD MINUTES

REGULAR MEETING, GOVERNING BOARD

PALOMAR COMMUNITY COLLEGE DISTRICT

BOARD CONFERENCE ROOM, STUDENT SERVICES CENTER

COLLEGE CAMPUS

SAN MARCOS, CALIFORNIA

TUESDAY, NOVEMBER 11, 1997, 7:00 P.M.

A. CALL TO ORDER

The regular meeting of the Palomar Community College District Governing Board was called to order by Robert L. Dougherty, Jr., M.D., President, at 7:01 p.m.

B. ROLL CALL

TRUSTEES PRESENT:

ROBERT L. DOUGHERTY, JR., M.D., PRESIDENT

HAROLD SCOFIELD, VICE PRESIDENT

RITA WHITE, ED.D., SECRETARY

RALPH JENSEN, TRUSTEE

BARBARA HUGHES, TRUSTEE

ERICA OLVERA, STUDENT TRUSTEE

EXECUTIVE AND SENIOR ADMINISTRATORS PRESENT:

Dr. George R. Boggs, Superintendent/President

Diane Michael, Assistant Superintendent/Vice President, Instruction

Joseph Madrigal, Assistant Superintendent/Vice President, Student Services

Jerry Patton, Assistant Superintendent/Vice President, Finance and Administrative Services

Dr. Teresa F. Doyle, Assistant Superintendent/Vice President, Human Resources and Affirmative Action

Judy Eberhart, Dean, Counseling, Guidance, and Career Development

Bill Flynn, Dean, Media, Business and Community Services

Gene Jackson, Dean, Arts and Languages

Paul Kelly, Dean, Vocational Technology

Dr. Michael Rourke, Dean, Mathematics and the Natural and Health Sciences

Lise Telson, Dean, Student Support Programs

STAFF:

Jenny Akins, Buyer, Purchasing Services, CCE/AFT

Jenny Al-Shafie, Office Specialist, Business Education, CCE/AFT

Barbara Baldridge, Executive Assistant, President's Office

Mike Barber, Contracts Payable Technician, Fiscal Services, CCE/AFT

Patricia Barna, Office Specialist, Tutoring Services, CCE/AFT

Paige Barrett, Records Evaluator, Admissions, CCE/AFT

Ginger Bening, Academic Department Assistant, Art, CCE/AFT

Jim Bowen, Director, Student Activities

April Bullock, Financial Aid Advisor, CCE/AFT

Michele Burks, Library Media Technician II, CCE/AFT

Kathryn Burnham, Admissions Assistant, CCE/AFT

Petra Caballero, Executive Secretary, Student Services

Leonora Carandang, Senior Programmer Analyst, Information Services, CCE/AFT

Ernie Carson, Senior Programmer/Analyst, Information Services; President, CCE/AFT

Barbara Clay, Job Development/Placement Specialist, Student Placement, CCE/AFT

Elaine Collins, Illustrator, Graphics, CCE/AFT

Floyd Collins, Illustrator, Graphics, CCE/AFT

Kathy Davis, Fiscal Services Secretary, CCE/AFT

Victoria de la Torre, Benefits Technician, Human Resources, CCE/AFT

Donna DeYarman, Staff Aide, Vocational Programs, CCE/AFT

James Diaz, Custodian II, CCE/AFT

Judy Dolan, Associate Professor/Chair, Business Education

Sue Doran, Information Systems Technician, Information Services, CCE/AFT

Marsha Doughty, Senior Accounting Assistant, Fiscal Services, CCE/AFT

Mary Ann Drinan, President, The Faculty

Kathleen A. Dunham, Instructional Support Assistant III, Business Education, CCE/AFT

Peter A. Durst, Senior Programmer Analyst, Information Services, CCE/AFT

Ben Echeverria, Counsel, Contracts and Special Projects

Carmen Eckman, DSP&S Secretary, CCE/AFT

Mike Ellis, Director, Facilities

Lois Fairbanks, Administrative Secretary, Counseling, CCE/AFT

Gay Y. Gilchrist, Senior Programmer Analyst, Information Services, CCE/AFT

Lynn Ginsburg, Director, Business Services

Rick Gommel, Admissions and Records Technician, CCE/AFT

David Heeley, Bookstore, CCE/AFT

George S. Holt, Senior Grounds Keeper, CCE/AFT

Cheryl Huettl, Academic Department Assistant, Earth Sciences, CCE/AFT

Kendra Jeffcoat, Special Assistant to the President

Helen Johnson, Personnel Specialist, Human Resources, CCE/AFT

Shirley Johnston, Employment & Benefits Assistant, Human Resources, CCE/AFT

Cynthia Kratcoski, Financial Aid Advisor, CCE/AFT

Leah Lampro, Staff Assistant, EOP&S, CCE/AFT

Herman Lee, Director, Enrollment Services

Jo-Anne Lesser, Administrative Secretary, Student Support Programs, CCE/AFT

Lorraine Lopez, Senior Secretary, EOP&S, CCE/AFT

Scott McClure, Interim Director, Information Services

Beth McConnell, Admissions Assistant, CCE/AFT

Margery McCrory, Health Services Assistant, CCE/AFT

Valerie Merritt, Instructional Support Assistant II, Communications, CCE/AFT

Lois Meyer, Director, Fiscal Services

Glenna Mitchell, Library Media Technician II, CCE/AFT

Nicole Moreau-Deibert, Counseling Support Specialist, CCE/AFT

Dr. George Mozes, President, Administrative Association

Dr. Michael Norton, Director, Public Information

Catherine Ott, Manager, Human Resource Services

Lucille H. Ragusa, Instructional Support Assistant II, Reading Services, CCE/AFT

Karen Richart, Fiscal Services, CCE/AFT

Patricia Roberts, Counseling Office Secretary, CCE/AFT

Connie Rodriguez, Television Technician, Educational TV, CCE/AFT

Barbara Ross, Accounting Technician, EOP&S, CCE/AFT

Renee Roth, Guidance Services Technician, CCE/AFT

Jean Ruff, Financial Aid Specialist, CCE/AFT

Phil Ryan, Manager, Facilities

Dolores Silva, Communications, CCE/AFT

Leigh Squires, Professional Development Assistant, CCE/AFT

Bruce Swart, Athletic Trainer, CCE/AFT

Dr. Mark Vernoy, President, Faculty Senate

Terri Villalobos, Senior Office Specialist, Human Resources, CCE/AFT

Regina Waack, Counseling Assistant, CCE/AFT

Bonnie Williams, Academic Department Assistant, Dental Assisting, CCE/AFT

GUESTS:

Ronald J. Artis, The University of Texas at Austin, Community College Leadership Program

Lee Baldridge

Merrianne Bieler, The University of Texas at Austin, Community College Leadership Program

Harvey Bryant

Tom Chambers, Student

Brian Chapman, The University of Texas at Austin, Community College Leadership Program

Eileen Ely, The University of Texas at Austin, Community College Leadership Program

Jannett N. Jackson, The University of Texas at Austin, Community College Leadership Program

Elaine James, ASG VP of Social Activities

Terri Johnson, The University of Texas at Austin, Community College Leadership Program

Donna Brandeis LaGanga, The University of Texas at Austin, Community College Leadership Program

Alan Lampert, Student

Martha Martin, Student

Cynthia Morris, The University of Texas at Austin, Community College Leadership Program

Loretta Murillo-Colton, ASG Senator

Katherine Persson, The University of Texas at Austin, Community College Leadership Program

T.J. Quigley, ASG Senator

Cheryl Ann Rath, Student

Sandra Robertson, The University of Texas at Austin, Community College Leadership Program

Rachel Ruiz, The University of Texas at Austin, Community College Leadership Program

Mark A. Terry, The University of Texas at Austin, Community College Leadership Program

Sid Thompson, Parent of Former Student

Cynthia Wilson, The University of Texas at Austin, Community College Leadership Program

Robert J. Young, The University of Texas at Austin, Community College Leadership Program

QUORUM ESTABLISHED

Following the pledge of allegiance to the flag, Dr. Dougherty declared a quorum present, and the meeting proceeded with the order of business.

A TAPED RECORD OF THE PROCEEDINGS OF THIS MEETING IS ON FILE IN THE PRESIDENT'S OFFICE FOR THIRTY DAYS OR UNTIL THE MINUTES OF THE MEETING HAVE BEEN APPROVED BY THE GOVERNING BOARD, WHICHEVER IS LONGER.

C. APPROVAL OF MINUTES

MSC Scofield, White

RESOLUTION 97-18632

BE IT RESOLVED, That the Minutes of the Regular Meeting held on October 28, 1997, be approved with the following amendment:

Page 20, last paragraph, second sentence should read: "Some board members do not attend any graduation ceremonies."

The Vote was unanimous.

Student Trustee Advisory Vote: Aye


C O N S E N T C A L E N D A R

CC.

1. ACCEPTANCE OF GIFTS

MSC Scofield, White

RESOLUTION 97-18633

BE IT RESOLVED, That the following gifts be accepted and that an appropriate letter of appreciation be sent:

a. An 88MG SyQuest and Accessories for classroom - data storage in Graphic Communications, donated by Bob Cushman, P.O. Box 71, Escondido, California 92033-0071. Cash value as estimated by donor is $200.00.

b. "FlightCheck" software for classroom use in Graphic Communications, donated by Jeff Ota, Markzware, 1805 E. Dyer Road, Suite 101, Santa Ana, California 92705. Cash value as estimated by donor is $399.00.

c. Computer, audio, video equipment; parts consisting of resistors, capacitors, diodes, transistors, IC's, and transformers; old software and manuals to be used throughout the Electronics and Computer Hardware Technology (ECHT) area of the Trade & Industry Department, donated by Kenneth K. Arnold, 11330 Bluebell Avenue, Fountain Valley, California 92708. Cash value as estimated by donor is $945.00.

d. Miscellaneous equipment to be used for student education in the ECHT audio and video repair classes, donated by Kenneth K. Arnold, 11330 Bluebell Avenue, Fountain Valley, California 92708. Cash value as estimated by donor is $575.00.

e. Components, cables, old computers, printer, and monitors to be used in ECHT classes, donated by Kenneth K. Arnold, 11330 Bluebell Avenue, Fountain Valley, California 92708. Cash value as estimated by donor is $1,000.00.

f. Books - very new, high quality - to be used in the Art Department, donated by Doris Campbell, 1943 Willow Glen Drive, El Cajon, California 92019. Cash value as estimated by donor is $69.90.

g. Diamond disc flat grinder with interchangeable wheels to be used for flat grinding and to pre-polish glass in the Art Department, donated by Deanne Sabeck, 4186 Sorrento Valley Blvd., #F, San Diego, California 92121. Cash value as estimated by donor is $1,500.00.

h. Amana 23 cubic foot refrigerator to be used for storage of food for children in Building 3, Child Care Center, donated by John Hayne, 1875 Jardine Court, Vista, California 92083. Cash value as estimated by donor is $100.00.

i. Instructional materials for dental radiography to be used as supplemental instructional materials in the Dental Assisting program, donated by Madeleine B. Ewing, 13967 Barrymore Street, San Diego, California 92129. Cash value as estimated by donor is $1,360.00.

j. Used Toyota engine for student use in Trade and Industry Department, donated by David T. Forsyth, 4359 Serena Avenue, Oceanside, California 92056. Cash value as estimated by donor is $400.00.

k. Over 250 boxes of software to aid student learning in many departments, donated by Tim Moran, Electronic Division, Lockheed Martin, 15250 Avenue of Science, San Diego, California 92128. Cash value as estimated by donor is $0.

l. Contact lenses for use by optical dispensing technician classes in ROP, donated by Dr. Robert Heller, 371 Fashion Valley Road, San Diego, California 92108. Cash value as estimated by donor is $1,500.00.

m. Eleven ethernet cards; one Pentium motherboard; miscellaneous computer books; one 286 computer with monitor; one 386 laptop computer; one VHS stereo VCR for lab use in ROP computer repair classes, donated by Kevin Brazelton, 9666 Carroll Canyon Road, Apt. E-5, San Diego, California 92126. Cash value as estimated by donor is $400.00.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

2. APPROVE DRAWING NEW WARRANTS

MSC Scofield, White

RESOLUTION 97-18634

BE IT RESOLVED, That the Governing Board of the Palomar Community College District authorize the Disbursing Officer to draw new warrants as follows:

a. Warrant #76-164968, dated February 21, 1997, in the amount of $81.00, to Mary Weickgenant, 1275 Amador Avenue, Vista, CA 92083. Voided due to stale dating.

b. Warrant #76-162787, dated January 21, 1997, in the amount of $474.24, to Specialty Tapes, 4221 Courtney Road, Frankville, WI, 53126. Original never received.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

3. GRANT EQUIVALENCY FOR DISCIPLINES

MSC Scofield, White

RESOLUTION 97-18635

BE IT RESOLVED, That, on the recommendation of the Faculty Senate Equivalency Committee, the following individuals be granted equivalency to minimum qualifications for the disciplines listed:

Beniquez, Yolanda - Mexican Ballet

Fortner, I. Elizabeth - Dance

Powell, Joseph - Apprenticeship/Sheet Metal

Trinh, Tisha - Dance

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

4. APPROVE ADJUNCT FACULTY EMPLOYMENT

MSC Scofield, White

RESOLUTION 97-18636

BE IT RESOLVED, That the employment of the following adjunct faculty, at the rate indicated for the Fall 1997 and Spring 1998 semesters (day and/or evening), be approved; said adjunct faculty are not scheduled to teach more than a 60-percent load.

FALL 1997

MATH

Reedy, Michael Math $32.24

B.A., Math

M.A., Math

MULTICULTURAL STUDIES

Beniquez, Yolanda Multicultural Studies $31.20

12 years of experience

PERFORMING ARTS

Fortner, I. Elizabeth Dance $31.20

A.A., General Interest

B.A., Dance

2 years of experience

Reusch, Sean Music $32.24

B.A., Psychology

Master of Music

Trinh, Tisha Dance $31.20

B.A., International Business

3+ years of experience

PHYSICAL EDUCATION

Lusky, Robert Physical Education $45.90

A.B., Physical Education

M.A., Physical Education

SOCIAL SCIENCES

Conn, David Economics $34.32

B.S., Economics

M.A., Economics

Ph.D., Economics

SPEECH COMMUNICATION/FORENSICS/ASL

Lanicek, Tracey Speech $32.24

B.A., Speech

M.A., Speech

VOCATIONAL PROGRAMS & APPRENTICESHIP

Powell, Joseph Apprenticeship - Sheet Metal *

9 years of experience

*Paid by Sponsor (San Diego Sheet Metal Joint Apprenticeship & Training Committee)

SPRING 1998

ECONOMICS, HISTORY & POLITICAL SCIENCE

Bagnall, Joseph History $34.32

A.B., Elementary Education

M.A., History

Doctor of Education

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

5. INFORMATION: RESIGNATION

On behalf of the Governing Board of the Palomar Community College District, the following resignation has been accepted by Dr. George R. Boggs, Superintendent/President, as authorized by the Governing Board on June 10, 1986:

a. RACHEL BALKO, Box Office/House Manager, Performing Arts, effective November 10, 1997. (last day worked 11/7/97)

6. APPROVE NEW COMMUNITY SERVICES CLASSES AND AGREEMENTS

MSC Scofield, White

RESOLUTION 97-18637

BE IT RESOLVED, That the following new classes and agreements be approved between the Palomar Community College District and personnel for providing Community Services classes:

Spring/1998

a. Presenter: Johnson, R. Keith

Name of Class: Hatha Yoga

Effective: February 3, 1998

Rate: $257.92

Terms: Minimum of 10 students

b. Presenter: Johnson, Paul

Name of Class: Desert Photography Workshop

Effective: February 20, 1998

Rate: 47% of fees collected

Terms: Minimum of 6 students

c. Presenter: Ravy, Carol

Name of Class: Watercolor Square 1

Effective: March 7, 1998

Rate: 30% of fees collected

Terms: Minimum of 10 students

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

__________________________________________

R e s u m p t i o n o f

R E G U L A R A G E N D A

__________________________________________

D. CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

There were no items removed from the Consent Calendar.

E. OPERATIONAL REPORTS

1. El NiŅo Preparations

Mike Ellis introduced Phil Ryan who presented a report on the preparations for El NiŅo being made on campus by Facilities employees. Phil attended a conference held by the San Diego County Board of Supervisors on October 8 on this issue. There is agreement by the scientific research community and the National Weather Service that the coming El NiŅo will strongly influence the San Diego area, comparably to the 1983-84 occurrence. El NiŅo has been described as the most significant short-term natural climate fluctuation on the planet and can have a major impact on weather conditions throughout the world. The National Weather Service has predicted twice, possibly three times, the annual rainfall for this area during the coming rainy season. Palomar College is taking these predictions very seriously and is preparing for the worst-case scenario. Previous experience has indicated the potential trouble spots; sand bags are being placed in these areas. Personnel are being outfitted with rain gear, have cleaned out all the storm drains on the perimeter of the College, have cleaned out the gutters on the roofs, have checked the trees in case of high winds, and are installing additional drain boxes and pipes in some areas. They have sent official notification to the City of San Marcos that we have cleaned the storm drains on our perimeter, but the City needs to clean the area on the opposite side of Mission Road so that the water can get off our property and into the creeks.

2. Student Activities Reports

a. Erica Olvera introduced Jim Bowen, Director, Student Activities, and Advisor of Student Government; T.J. Quigley, ASG Senator; and Elaine James, Vice President of Social Events.

b. In the absence of Xavier Corona, Jim Bowen discussed the organization of student government on campus and the national and state organizations to which they belong. ASG Senator, Loretta Murillo-Colton discussed the proposed institution of a plus and minus grading system.

c. T. J. Quigley discussed the actions being taken to build enthusiasm for the Student Center Election which is planned for May, 1998. He has received support from the faculty and is very grateful for it. It is hoped that this issue will be successful this time.

d. Elaine James discussed social events currently taking place, as well as those planned for the remainder of this school year.

e. In the absence of Nima Arabani, Erica Olvera discussed ICC and club activities.

3. Because of the absence of John Erickson, the Ensenada Program Report will be given at a future Board meeting.

F. HEARINGS OF INDIVIDUALS, GROUPS, AND DELEGATIONS

1. INFORMATION

Report of the Faculty Senate

Dr. Mark Vernoy welcomed the visitors from The University of Texas at Austin and the employees of the CCE/AFT in attendance.

2. INFORMATION

Report of The Faculty

Mary Ann Drinan welcomed those present.

3. INFORMATION

Report of the Administrative Association

George Mozes made the following statement of behalf of the Executive Council of the Administrative Association: "The Executive Council of the Administrative Association would like to express its concern regarding the negotiations between the District and the CCE/AFT. The Executive Council considers the classified staff as a vital and integral part of the Palomar College Family. We hope that the classified staff, including all bargaining unit employees, will receive the same fair treatment and salary increase given to the Faculty and Administrative Association members. We hope that the classification study will be treated as a separate issue."

4. INFORMATION

Report of the CCE/AFT

Ernie Carson introduced Mike Barber, who made the following statement: "My name is Mike Barber, and many of you know me as the Contracts Payable Technician for Palomar Community College. But I and my fellow classified employees are also a number of other things. You may have seen us this summer on the "Success Express" student-recruitment van. I know I did a few shopping centers, and some of my fellow classified employees did also. Or you may have recognized us by the warm welcome we give you every time we have a new opening at the Boehm Gallery. You may have recognized some of us working with Barbara Hughes and Dr. Mozes on the Ethics Committee. You may recognize us working as Affirmative Action Representatives on Dr. Doyle's committees. Many of us fellow classified employees devote countless personal hours of volunteer time to develop a wider view of how this campus operates as a whole. And we come back to volunteer because we see the results in heightened morale, harmony amongst groups, and a sense of fair play. Now we turn to the Board to consider whether a sense of fair play is indeed being exercised in granting to our group something less than what's been granted to other groups on campus, because we also see ourselves as professionals, and we gratefully welcome your acknowledgment in this respect."

Barbara Ross made the following statement: "My name is Barbara Ross, I am a member of the Student Services, I work in EOPS. I don't know if all of you are here for the same purposes I am. Let me read a very short statement. As a member of the classified unit, I am greatly concerned about the morale of the classified unit. The COLA has been approved and given to the other two groups. Because this is being held up, I feel that the already sagging morale of the classified unit is going to sink to a new low. After all, I believe that COLA is given by the state in order to make our salaries better. I really believe

that this should not be tied up with anything else. And I hope that negotiations will understand that. Thank you very much."

Ernie Carson made the following statement: "Dr. Boggs, Dr. Dougherty, Governing Board members, and executive administration. I stand before you tonight not as President of the Council of Classified Employees but as an employee of Palomar College. I stand before you as an employee that has sat in on Dr. Boggs' Leadership Retreat meetings where heavy emphasis was placed on employee communication, employee morale, and establishing and maintaining a level playing field for all employees and our employee groups. I stand before you to appeal to your sense of impartiality, your concern for employee morale, and your infinite wisdom as leaders of this great community college, that you place the 2.97% COLA and the 1.03% salary adjustment back on a level playing field. I stand before you as an employee that recognizes and understands the need for corrections and modifications to our job class process. I stand before you as an employee who sincerely believes the results of this study, and the decisions that follow, will impact the working lives of the CCE for the next several years and, therefore, deserves to be thoroughly reviewed. I stand before you as one who was approached by three single parents last week. They stated that when they first heard that a 2.97% COLA and a 1.03% salary adjustment was awarded, they immediately started making plans on how to spend this additional income. Much to my surprise they spoke of being able to put a turkey on the table for Christmas instead of a hen or chicken. They spoke of the possibility of being able to pay off overdue grocery bills. Lastly, they spoke on being treated fair. They told me that being among the lowest paid in the classified staff causes them to be more aware of fairness and equal treatment. They stated that if the COLA doesn't come in time for Christmas, then so be it because this would not be the first Christmas that a turkey and dressing would not grace their tables. I stand before you to say that as I walked away from these three single parents, I did so with a higher level of awareness for not only those in the classified unit but for people as a whole. Finally, I stand before you and say with sincere deference. Let me say this again. I say to you with sincere deference that unless otherwise directed by the rank and file and the CCE Executive Council, I cannot, I will not, and I shall not support or endorse any plan of action that I perceive to be unequal or unfair to the Council of Classified Employees. Thank you."

Ernie then gave his CCE/AFT President's report, indicating that communications are one of his primary goals. In accordance with that, two sessions were recently held to educate everyone on the status of negotiations. This weekend, the CCE Conference will be held in Manhattan Beach. Ernie has been asked to moderate a workshop on "Motivation."

5. INFORMATION

Report of the Associated Student Government

Erica Olvera welcomed the visitors from The University of Texas at Austin.

6. INFORMATION

Report of Superintendent

Dr. Boggs welcomed the visiting students from The University of Texas at Austin.

Barbara Schnelker, Associate Professor, Behavioral Sciences, just published an article, entitled, "Computer Slides at Work," in the October 10 issue of Innovation Abstracts, which is published by The National Institute for Staff and Organizational Development (NISOD).

Bonnie Dowd's marketing class has been named the winner of the "Best Dealer Integration Award" by General Motors Education Programs. The class is featured in the September, 1997, issue of The Road Scholar.

The Palomar College speech team won first place in competition with 20 other colleges and four-year universities at the Griffin International competition.

Kendra Jeffcoat will be presenting a half-day workshop on "Management Techniques" at the national meeting of Therapists and Counselors in Washington, D.C.

Dr. Boggs read a resolution, a framed copy of which was sent to the College by Randy "Duke" Cunningham, Member of Congress. The resolution reads, "RESOLVED, that in honor of the numerous personal and professional accomplishments of our veterans attending Palomar College, this Veterans Day, Tuesday, November 11, 1997, is hereby proclaimed "VETERANS ATTENDING PALOMAR COLLEGE APPRECIATION DAY" in the cities and communities of California's 51st Congressional District."

Dr. Boggs asked Jerry Patton to give an update on administrative software at this time. Jerry reported that the core project team, composed of 15 members here on campus, have been diligently looking at alternatives of software administration and vendors who claim to have a full complement of integrated packages which would include human resources, finance, and student administration systems. The team is convinced that we need to leave the Buzzeo product but want to remain with the consortium and look at the three major vendors, PeopleSoft, Data Tel, and SCT Banner. The core project team traveled to Southern Methodist University in Dallas last week. SMU is helping PeopleSoft develop their student administration systems. For the past two years, they have been one of seven major institutions that have been working with PeopleSoft. SMU has been operating a beta version of the system for the past several months. The final version is due out on December 14. Data Tel has a product that is out and currently being used by several California community colleges. SCT Banner has several installations and will release their latest version sometime in December. The core project team is very interested in pursuing another vendor. Jerry plans to bring something more formal to the next Board meeting, which will allow them to proceed in that direction. They are examining several ways to approach this. Data Tel has bid in California with another community college district and have included a "me too" clause in their bid process. That means that any governmental agency that needs that product can sign a contract with the vendor and take advantage of the bid process that community college has gone through. Jerry is not sure if SCT Banner has another product in the state where that could be done. PeopleSoft does not have a client in California upon which we could "piggy-back." The process of acquisition, therefore, is unclear at this time. We may have to go out for a formal RFP, or the CCLC may do something similar in which we could participate. At this time, PeopleSoft seems to be the strongest alternative. Their sales issue will be about $750 million per year. Data Tel is not quite that large; SCT Banner is probably larger than that in sales. The dealer companies are very solvent and sound financially. They have products that have been used for many years. PeopleSoft's human resources and financial services software have been around since the mid- to late eighties. SCT Banner has been around longer than that. Consequently, we are looking at companies that are very solid and whose products are very sound. PeopleSoft's student administration system version has been running in beta version for the past several months, and their final version will be out December 14. Jerry asked for any advice or direction that the Board members might wish to provide.

Dr. Dougherty asked if either the CCLC or the Chancellor's Office has provided any ideas, advice, or tentative leanings. Jerry responded that they had not; however, when he talked with CCLC, they were very interested in doing something that would impact all of the community colleges as there are many colleges in a similar position as ours in attempting to avoid the year 2000 problem with software. The CCLC may be considering having the three major vendors' products available so that colleges could choose whichever one they feel would be most applicable to their needs.

Harold Scofield asked when a decision regarding this matter must be made so that we will have sufficient time to implement the new software if we decide that Buzzeo is not going to live up to our expectations. Jerry responded that we are getting close to that time and that it probably should be done by the December or January Board meeting as we would like to have a system in place to register students for the Spring, 1999, semester. If we wait until Fall, 1999, that would be the last chance before we hit the year 2000 problem. Most of the vendors have indicated that we could do a full implementation within a 12-month period. We are attempting to avoid the year 2000 problem because putting our resources into making necessary corrections in our current system would require spending over $400,000. The core project team has completed its 25-page analysis of functionality. The issue is how we can acquire the software. If we must go out to bid, that will require a longer window of time than we were anticipating. It was thought that the team could make an analysis and understand the company, its solvency, its size, and the functionality of the product and how well it fit, and perhaps come back in December with a recommendation to the Board. The team wants to be sure to do the best job for the College and choose a product that can move into the next decade, fully utilizing the Internet in such applications as offering courses on line and registering students on line.

Dr. Dougherty asked if the coalition of colleges in the state that has been looking at this situation are planning a meeting with Buzzeo. Jerry stated that the group will meet on Thursday, November 20, during the CCLC Conference in Oakland.

Barbara Hughes asked if the problem with Buzzeo was that they would not have a product in time to be of use to us. Jerry stated that the two major problems with Buzzeo are their financial stability and product delivery. Buzzeo insists that they will be able to meet the December 31 deadline, and Jerry feels they may deliver something just to make sure they deliver a product. There is a demand that they deliver a product in order to obtain venture capital to participate in their endeavor. The venture capital is a key component of their survivability. The question is what are they going to deliver, and how long a timeframe we are looking at before we have a fully integrated package. If they can meet the December 31, 1997, deadline, they plan to have final product delivery by December 31, 1998. Jerry doesn't think they can meet that deadline. Two CEO's from the consortium recently traveled to Buzzeo's headquarters in Phoenix, Arizona. Their report outlining their concerns is included in Jerry's report which he gave to the Board members this evening.

Harold Scofield asked Ben Echeverria if it is necessary to use the competitive bid process on this item as it is a unique product. Ben responded that one of the ways is to "piggy-back" off an existing contract. The other will require some creativity and, at the very least, it will require an RFP, unless we tie it into instruction.

Catherine Ott, a member of the implementation team, stated that she has a lot of inside information into what our administrative systems can and can't do. She reiterated several of the points made by Jerry Patton. She indicated that the year 2000 is a critical issue that cannot be overlooked; and because we schedule a year in advance, the year 2000 problem is here now. We also spend a great deal of time that isn't apparent at the Board level and other levels taking care of problems with an old system that is really not functioning well. It is unfortunate that we don't have a way to quantify what that costs the institution in time, energy, morale, and duplication of effort. The team sent a letter in August to the Administration basically saying that we are at an emergency point. She stated that the team doesn't have confidence that the consortium product will be delivered in time and that we need to do something. She stated that she knows the Board has heard a lot of this already, but that she wanted them to hear it from the field, from somebody that is in operations that really knows what our systems can do and what they can't do. She feels confident that Jerry has taken a leadership role in this and is encouraged with what he has done as he has made a lot of things happen very quickly. She feels we don't have the luxury of taking a long time to make these decisions. She stated that Jerry has worked very closely with the team, has received their input, and has listened to the team's needs.

She encouraged the Board to be confident in Jerry's recommendations. There are still a lot of unknowns and some risks that will need to be taken, but she thinks we can "pull it off." There is one vendor, in her mind, that is a very clear "front runner." She is hoping we can work through the technical issues, because she thinks it will be great for the College. To keep us competitive, our students need to be able to register and look up their records on the Internet, as well as all kinds of things that we need to be able to do to move into the next few years.

Jerry Patton noted that during the visit to SMU, it was interesting to see a significant institution such as this developing and installing a software product.

Dr. Dougherty thanked Catherine Ott for reminding us that we do have a semi-obsolete computer system. He stated that every time someone attempts to do a phone-in registration and can't get through, they may go to a competitor; and we lose money. He feels we cannot afford to have an obsolete computer system.

7. INFORMATION

Report of Other Organizations and/or Individuals

a. The Foundation Report was postponed until the next meeting because one of the people we had hoped to honor was ill and unable to be present.

b. Mary Ann Drinan stated that Ernie was so very eloquent in favor of his organization and their request. She wanted to add her personal support for that and encouragement for the Board to add COLA before Christmas as it has done for the other groups.

c. Mark Vernoy stated that he is putting on the "I Support the CCE" pin as he has been here for 20 years, and they have supported him for 20 years. He reiterated what Mary Ann said and what Ernie and the other people have said. He feels, as a faculty member, that it would be appropriate to make sure that everybody had their COLA by Christmas. He knows we have the money in the budget; it is here from Sacramento. He encouraged the Board to try to direct the administration to come to some equitable solution to this so that everyone on campus can have their COLA adjustment, at least, by Christmas.

G. COMMUNICATIONS

There were none.

H. UNFINISHED BUSINESS

1. TABLE RECOMMENDATION TO EXPRESS OPPOSITION TO "GOVERNMENT COST SAVINGS AND TAXPAYER PROTECTION" INITIATIVE

MSC to table Jensen, White

RESOLUTION 97-18638

WHEREAS; Every day billions of dollars of critical building, engineering, and design projects are underway from seismic retrofitting to flood control to schools and hospitals; and

WHEREAS; State, regional, and local governments are currently allowed the flexibility to contract with private firms, on a competitive basis, to design these projects; and

WHEREAS; This process allows government the essential flexibility to use private firms to deliver a project on time and cost effectively; and

WHEREAS; The so-called "Government Cost Savings and Taxpayers Protection Amendment" completely changes the process by giving the state bureaucracy a virtual monopoly on designing every project; and

WHEREAS; This will thereby force cities, counties, schools, special districts, regional governments and even many private businesses to use the state bureaucracy to design roads, parks, hospitals, health clinics, schools, water treatment facilities, flood control walls, and other critical structures -- including all engineering, design, geological, and environmental work; and

WHEREAS; Virtually every school and hospital has been designed by private firms, not state government; and

WHEREAS; The proposed initiative eliminates local control and forces communities to rely on the out-of-town state bureaucracy for their design work; and

WHEREAS; Local governments would not be able to hold the state bureaucracy accountable; and

WHEREAS; The initiative gives one state politician enormous power to decide who gets tens of thousands of design and building projects worth billions of dollars; and

WHEREAS; The state controller would have to analyze tens of thousands of proposed contracts per year costing taxpayers hundreds of thousands of dollars, if not millions, in additional expenses; and

WHEREAS; To meet potential workload demands, hundreds, if not thousands, of state employees would need to be employed and paid, even if no projects were underway; and

WHEREAS; Taxpayers would pick up the tab for billions in extra costs for projects, lost jobs, and more state employees to evaluate projects; and

WHEREAS; This could mean more delays on important projects.

THEREFORE, BE IT RESOLVED, That the Governing Board of the Palomar Community College District opposes the so-called "Government Cost Savings and Taxpayers Protection Amendment." Exhibits H-1, H-1a (copy of the initiative)

Ralph Jensen stated that he felt this item should be tabled until such time as the Board members have an opportunity to study the initiative.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

I. NEW BUSINESS

1. TABLE RECOMMENDATION TO SCHEDULE SPECIAL MEETING TO DISCUSS GOALS AND OBJECTIVES

MSC to table Scofield, Jensen

RESOLUTION 97-18639

BE IT RESOLVED, That a special meeting of the Governing Board of the Palomar Community College District be held on Saturday, January 31, 1998, 9 a.m., at the Escondido Education Center, for the purpose of discussing District Goals and Objectives.

As this date is not convenient for some of the persons involved, the Administration was asked to find a date in February that is convenient for everyone.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

2. CANCEL REGULARLY SCHEDULED MEETINGS OF DECEMBER 9 AND 23, 1997

MSC Scofield, Jensen

RESOLUTION 97-18640

BE IT RESOLVED, That the meetings of the Governing Board of the Palomar Community College District regularly scheduled for December 9, 1997, and December 23, 1997, be canceled.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

3. SCHEDULE SPECIAL MEETING ON DECEMBER 16, 1997

MSC Scofield, White

RESOLUTION 97-18641

BE IT RESOLVED, That a special meeting of the Governing Board of the Palomar Community College District be held on Tuesday, December 16, 1997, at 7 p.m., in the Governing Board Room, San Marcos campus.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

4. INFORMATION: ACCT 1997-98 TRUSTEE BOARDS NATIONAL ADVOCACY SURVEY

Survey form and request from ACCT that the survey be answered as a board. Exhibit I-4

Dr. Dougherty noted that this survey asks, "What do you think a community college should be doing?" However, in the choice of responses, there isn't one stating, "educating people." He asked that each Board member make some notes as to their responses and give them to him at the next meeting. He will make a summary of these responses.

5. ACCEPT 1997-1998 ROP FALL SUPPLEMENT

MSC Scofield, White

RESOLUTION 97-18642

BE IT RESOLVED, That the 1997-1998 ROP Fall supplement be and is hereby accepted for a dollar amount of $88,042.00.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

6. ADOPT RESOLUTION REVIEWING AND APPROVING CONTRACTS AND AGREEMENTS MADE FOR PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424 ADOPTED JUNE 24, 1997

MSC Scofield, Hughes

RESOLUTION 97-18643

BE IT RESOLVED, That all contracts and agreements entered into on behalf of the Palomar Community College District pursuant to resolution 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet lodged in support hereof, be and are hereby reviewed and approved. Exhibit I-6

Barbara Hughes expressed thanks to Ben Echeverria for the report.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

7. ACCEPTANCE OF BAR 97 EMISSION INSPECTION SYSTEM

MSC Scofield, Jensen

RESOLUTION 97-18644

BE IT RESOLVED That the Palomar Community College District approve acceptance of the training and the acquisition of BAR 97 analysis equipment, from the Bureau of Automotive Repair to comply with Section 103 Clear Air Act and the implementation of California's Smog II program for use in the Auto Technology programs.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

J. FINANCIAL REPORTS

1. ADOPT RESOLUTION REVIEWING AND APPROVING PURCHASES MADE FOR THE PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424, ADOPTED JUNE 24, 1997

MSC Scofield, Jensen

RESOLUTION 97-18645

BE IT RESOLVED, That all purchase transactions and contracts entered into on behalf of the Palomar Community College District pursuant to resolutions numbered 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet lodged herewith as Exhibit J-1, be and are hereby reviewed and approved for the following Purchase Order Nos. 840653 through 840998, Agreement/Item Nos. 845100 through 845124, Travel Nos. 850015 through 850023, Reimburse/Adv/Increases Nos. 860177 through 860256, Agreement/Service Nos. 870128 through 870181, Repair Nos. 875029 through 875033, Agreement/Annual Nos. 880186 through 880189, and Library Order Nos. 825011 through 825011, in the total amount of $647,467.47 be approved.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

2. INFORMATION: NARRATIVES FOR FINANCIAL REPORTS

Memo from Lois Meyer, Director, Fiscal Services. Exhibit J-2

3. APPROVE QUARTERLY FINANCIAL STATUS REPORT

MSC Scofield, Jensen

RESOLUTION 97-18646

BE IT RESOLVED, That the California Community Colleges Quarterly Financial Status Report (CCFS-311Q) for quarter ended September 30, 1997, be approved. Exhibit J-3

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

4. INFORMATION: BOOKSTORE BALANCE SHEET AND INCOME STATEMENT

Bookstore Balance Sheet as of September 30, 1997, and Income Statement for the quarter ended September 30, 1997. Exhibit J-4

5. INFORMATION: FOOD SERVICES BALANCE SHEET AND OPERATING STATEMENT

Food Services Balance Sheet as of September 30, 1997, and Operating Statement for the quarter ended September 30, 1997. Exhibit J-5

6. APPROVE REVISED BUDGETS

MSC Scofield, Jensen

RESOLUTION 97-18647

BE IT RESOLVED, That the September 30, 1997, Budgets for the General Fund, Capital Outlay Fund, Child Center Fund, and Energy Conservation Project Fund be approved. Exhibit J-6

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

7. INFORMATION: BUDGET TRANSFER TRANSACTIONS

Report of Budget Transfer Transactions from September 1 through 30, 1997. Exhibit J-7

8. APPROVE SALARY WARRANTS

MSC Scofield, Jensen

RESOLUTION 97-18648

BE IT RESOLVED, That the following Salary Warrants be approved:

Payroll dated 10-10-97 $ 451,008.02

Payroll dated 10-20-97 831,097.37

Payroll dated 10-31-97 2,709,545.60

Total for October, 1997 $3,991,650.99 Exhibit J-8

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

9. APPROVE EXPENSE WARRANTS

MSC Scofield, Jensen

RESOLUTION 97-18649

BE IT RESOLVED, That the following report of Expense Warrants be approved:

General Fund $1,527,438.19

Capital Outlay Fund 193,624.01

Children's Center Fund 10,033.92

Trust Fund 3,978.03

Total of Funds $1,735,074.15 Exhibit J-9

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

10. APPROVE REPORT OF REVOLVING CASH EXPENDITURES

MSC Scofield, Jensen

RESOLUTION 97-18650

BE IT RESOLVED, That Revolving Cash Expenditures, Check Nos. 11279 through 11282, in the amount of $2,694.00 from the General Fund, for September, 1997, be approved. Exhibit J-10

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

11. APPROVE SHORT-TERM/SUBSTITUTE EMPLOYEE LIST

MSC Scofield, White

RESOLUTION 97-18651

BE IT RESOLVED, That the Short-Term/Substitute Employee List be approved. Exhibit J-11

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

12. APPROVE STUDENT EMPLOYEE LIST

MSC Scofield, White

RESOLUTION 97-18652

BE IT RESOLVED, That the Student Employee List be approved. Exhibit J-12

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

13. INFORMATION: FINANCIAL AID FUND BALANCE

Financial Aid Fund Balance for the three months ended September 30, 1997. Exhibit J-13

14. INFORMATION: STUDENT FINANCIAL AID TRUST FUND - STATE AID

Student Financial Aid Trust Fund - State Aid for the three months ended September 30, 1997. Exhibit J-14

15. INFORMATION: ASSOCIATED STUDENTS BALANCE SHEET, REPORT OF CURRENT LIABILITIES AND ACCOUNTS RECEIVABLE, COMPARATIVE STATEMENT OF INCOME AND EXPENSES, AND TRUST FUND BALANCES

Associated Students Balance Sheet, Report of Current Liabilities and Accounts Receivable, Comparative Statement of Income and Expenses, and Trust Fund Balances as of September 30, 1997. Exhibit J-15

16. INFORMATION: TRUST FUND 20 BALANCE SHEET AND REPORT OF INCOME AND EXPENDITURES

Trust Fund 20 Balance Sheet and Report of Income and Expenditures as of September 30, 1997. Exhibit J-16

K. INSTRUCTIONAL REPORTS

There were none.

L. PERSONNEL

1. APPROVE CLASSIFIED POSITION INCREASE

MSC Scofield, Jensen

RESOLUTION 97-18653

BE IT RESOLVED, That the increase of the following classified position be approved:

a. Position: BOOKSTORE ASSISTANT II

Department: Bookstore

Name: Valerie Parker

Position #: 502059 New?: No

Sal Rng/Stp: 13/K Salary: $2,305.00 month

% of position: 100% # of Mos: 12

Remarks: Increase position from 100%, 11 months, to 100%, 12 months

Effective: November 12, 1997

Acct #(s): 01-10-54-5400-6910-2111.00-0901/100%

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

2. RECOMMENDATION: ACTION - APPROVE CLASSIFIED EMPLOYMENT

MSC Hughes, White

RESOLUTION 97-18654

BE IT RESOLVED, That the classified employment of the following person be approved:

a. Name: SHERI L. FRANKFURTH

Position: Senior Admissions Assistant

Department: Mt. Carmel/Poway Education Centers

Position #: 340953 New?: No

Remarks: Replacement for Cheri Belshee. This is a promotion for Ms. Frankfurth.

Sal Rng/Stp: 18/E Salary: $1,956.00 month

% of position: 80% # of Mos: 12

Effective: November 17, 1997

Acct #(s) 01-12-31-3139-6014-2111.00-0000/50%

01-04-40-4010-6210-2111.00-0000/50%

NOTE: 3% added to base salary for hours worked between 6:00 pm - 10:00 pm. Hours: 1:30 pm - 10:00 pm Monday - Thursday.

b. Item was removed from agenda.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

3. INFORMATION: APPROVE AMENDMENT TO HANDBOOK OF POLICIES COVERING CLASSIFIED EMPLOYEES IN THE BARGAINING UNIT REPRESENTED BY THE CCE-AFT

BE IT RESOLVED, That B.P. CCE/AFT-11, HOURS OF EMPLOYMENT AND OVERTIME be amended as follows:

Add the following as a fifth paragraph to section A. Workweek.

The Palomar Community College District may establish and modify within its discretion, and with the concurrence of the employee organization (CCE/AFT Local 4522), workday and workweek schedules for bargaining unit employees pursuant to Education Code Section 88040. Every position employing a schedule authorized under Section 88040 will be identified as having regular work hours for each day of the weekly schedule. In keeping with the provisions of 88040, such schedules would require that employees be paid overtime rates for hours worked in excess of 40 in a week and/or the specified number of hours for that day. Exhibit L-3

Barbara Hughes asked how this differs from present policy. Teresa Doyle responded that the Education Code is fairly prescriptive as to the number of hours per week and the number of hours in a day that can be worked. Section 88040, which does not have a corresponding section in K-12, allows us to have 40-hour weeks with days that vary in length. Because we have services provided on weekends, we could have, for example, people who work four nine-hour days in a row, followed by a four-hour day, which was impossible under the prior codes. In this instance, overtime would be paid once the individual has worked either more than the allotted hours scheduled for that day or more than forty hours in a week.

4. GRANT LEAVE OF ABSENCE

MSC Scofield, Jensen

RESOLUTION 97-18655

a. BE IT RESOLVED, That DANIEL CLEGG, Instructor, Mathematics, be granted a 40% personal Leave of Absence without pay and with no effect on benefits, effective January 20, 1998, through May 22, 1998, provided adequate hourly replacement can be obtained to cover all scheduled classes in the department.

The Vote was unanimous.

Student Trustee Advisory Vote: Aye

At the written request of John Leahy, Item O-1 on the agenda was moved forward to be heard in open session.

1. To consider complaints brought against an employee, John Leahy, by Sid Thompson, authorized representative of Brian Thompson, a former Palomar student, pursuant to Government Code Section 54957.

The Board listened to Mr. Thompson's complaint that John Leahy acted in bad faith in assigning a grade of "F," rather than "W," to his son who had not officially withdrawn from Mr. Leahy's class. Following lengthy discussion, Rita White stated that she felt Mr. Thompson had proven to her that the instructor had acted in bad faith. Dr. White moved that the Board approve changing the grade to a "W." The motion died for lack of a second. No action was taken by the Board on Mr. Thompson's complaint.

M. ITEMS PENDING

There were no items pending.

N. COMMENTS FROM BOARD MEMBERS

Erica Olvera introduced one of her ASG Senators, Paul Chambers, who was in the audience.

Ralph Jensen noted that he had recently seen Merrill Tyler, former ASG President and former Student Trustee, who is running for the 74th District Assembly seat that is being vacated by Howard Kaloogian.

Harold Scofield stated that he was pleased with the reports indicating that the bookstore and food services have shown a tremendous improvement in financial status. He thanked everyone who was responsible for that. Dr. Dougherty asked Jerry Patton who had served on the committee. Jerry stated that both of these services fluctuate from quarter to quarter. Even though we show a good quarter this time, it doesn't necessarily mean we will end up that way. We do have a task force that is looking at food services made up of students, faculty, and staff members. They are looking at ways to control costs and have been "chipping away" at a lot of items.

O. CLOSED SESSION

The Board recessed at 8:42 p.m. and went into Closed Session at 8:50 p.m. to discuss:

1. Was discussed in open session.

2. Conference with Labor Negotiators, pursuant to Government Code Section 54957.6.

Agency negotiators: Teresa Doyle, Joseph Madrigal, Jerry Patton

Employee organization: CCE/AFT

Closed Session ended at 9:11 p.m.

RECONVENE TO OPEN SESSION

The meeting reconvened to Open Session at 9:12 p.m. There was no reportable action.

P. ADJOURNMENT

The meeting was adjourned at 9:12 p.m.


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President Secretary