GOVERNING BOARD MINUTES
REGULAR MEETING, GOVERNING BOARD
PALOMAR COMMUNITY COLLEGE DISTRICT
BOARD CONFERENCE ROOM, STUDENT SERVICES CENTER
COLLEGE CAMPUS
SAN MARCOS, CALIFORNIA
TUESDAY, NOVEMBER 11, 1997, 7:00 P.M.
A. CALL TO ORDER
The regular meeting of the Palomar Community College District
Governing Board was called to order by Robert L. Dougherty, Jr., M.D., President, at 7:01
p.m.
B. ROLL CALL
TRUSTEES PRESENT:
ROBERT L. DOUGHERTY, JR., M.D., PRESIDENT
HAROLD SCOFIELD, VICE PRESIDENT
RITA WHITE, ED.D., SECRETARY
RALPH JENSEN, TRUSTEE
BARBARA HUGHES, TRUSTEE
ERICA OLVERA, STUDENT TRUSTEE
EXECUTIVE AND SENIOR ADMINISTRATORS PRESENT:
Dr. George R. Boggs, Superintendent/President
Diane Michael, Assistant Superintendent/Vice President, Instruction
Joseph Madrigal, Assistant Superintendent/Vice President, Student Services
Jerry Patton, Assistant Superintendent/Vice President, Finance and Administrative Services
Dr. Teresa F. Doyle, Assistant Superintendent/Vice President, Human Resources and Affirmative Action
Judy Eberhart, Dean, Counseling, Guidance, and Career Development
Bill Flynn, Dean, Media, Business and Community Services
Gene Jackson, Dean, Arts and Languages
Paul Kelly, Dean, Vocational Technology
Dr. Michael Rourke, Dean, Mathematics and the Natural and Health Sciences
Lise Telson, Dean, Student Support Programs
STAFF:
Jenny Akins, Buyer, Purchasing Services, CCE/AFT
Jenny Al-Shafie, Office Specialist, Business Education, CCE/AFT
Barbara Baldridge, Executive Assistant, President's Office
Mike Barber, Contracts Payable Technician, Fiscal Services, CCE/AFT
Patricia Barna, Office Specialist, Tutoring Services, CCE/AFT
Paige Barrett, Records Evaluator, Admissions, CCE/AFT
Ginger Bening, Academic Department Assistant, Art, CCE/AFT
Jim Bowen, Director, Student Activities
April Bullock, Financial Aid Advisor, CCE/AFT
Michele Burks, Library Media Technician II, CCE/AFT
Kathryn Burnham, Admissions Assistant, CCE/AFT
Petra Caballero, Executive Secretary, Student Services
Leonora Carandang, Senior Programmer Analyst, Information Services, CCE/AFT
Ernie Carson, Senior Programmer/Analyst, Information Services; President, CCE/AFT
Barbara Clay, Job Development/Placement Specialist, Student Placement, CCE/AFT
Elaine Collins, Illustrator, Graphics, CCE/AFT
Floyd Collins, Illustrator, Graphics, CCE/AFT
Kathy Davis, Fiscal Services Secretary, CCE/AFT
Victoria de la Torre, Benefits Technician, Human Resources, CCE/AFT
Donna DeYarman, Staff Aide, Vocational Programs, CCE/AFT
James Diaz, Custodian II, CCE/AFT
Judy Dolan, Associate Professor/Chair, Business Education
Sue Doran, Information Systems Technician, Information Services, CCE/AFT
Marsha Doughty, Senior Accounting Assistant, Fiscal Services, CCE/AFT
Mary Ann Drinan, President, The Faculty
Kathleen A. Dunham, Instructional Support Assistant III, Business Education, CCE/AFT
Peter A. Durst, Senior Programmer Analyst, Information Services, CCE/AFT
Ben Echeverria, Counsel, Contracts and Special Projects
Carmen Eckman, DSP&S Secretary, CCE/AFT
Mike Ellis, Director, Facilities
Lois Fairbanks, Administrative Secretary, Counseling, CCE/AFT
Gay Y. Gilchrist, Senior Programmer Analyst, Information Services, CCE/AFT
Lynn Ginsburg, Director, Business Services
Rick Gommel, Admissions and Records Technician, CCE/AFT
David Heeley, Bookstore, CCE/AFT
George S. Holt, Senior Grounds Keeper, CCE/AFT
Cheryl Huettl, Academic Department Assistant, Earth Sciences, CCE/AFT
Kendra Jeffcoat, Special Assistant to the President
Helen Johnson, Personnel Specialist, Human Resources, CCE/AFT
Shirley Johnston, Employment & Benefits Assistant, Human Resources, CCE/AFT
Cynthia Kratcoski, Financial Aid Advisor, CCE/AFT
Leah Lampro, Staff Assistant, EOP&S, CCE/AFT
Herman Lee, Director, Enrollment Services
Jo-Anne Lesser, Administrative Secretary, Student Support Programs, CCE/AFT
Lorraine Lopez, Senior Secretary, EOP&S, CCE/AFT
Scott McClure, Interim Director, Information Services
Beth McConnell, Admissions Assistant, CCE/AFT
Margery McCrory, Health Services Assistant, CCE/AFT
Valerie Merritt, Instructional Support Assistant II, Communications, CCE/AFT
Lois Meyer, Director, Fiscal Services
Glenna Mitchell, Library Media Technician II, CCE/AFT
Nicole Moreau-Deibert, Counseling Support Specialist, CCE/AFT
Dr. George Mozes, President, Administrative Association
Dr. Michael Norton, Director, Public Information
Catherine Ott, Manager, Human Resource Services
Lucille H. Ragusa, Instructional Support Assistant II, Reading Services, CCE/AFT
Karen Richart, Fiscal Services, CCE/AFT
Patricia Roberts, Counseling Office Secretary, CCE/AFT
Connie Rodriguez, Television Technician, Educational TV, CCE/AFT
Barbara Ross, Accounting Technician, EOP&S, CCE/AFT
Renee Roth, Guidance Services Technician, CCE/AFT
Jean Ruff, Financial Aid Specialist, CCE/AFT
Phil Ryan, Manager, Facilities
Dolores Silva, Communications, CCE/AFT
Leigh Squires, Professional Development Assistant, CCE/AFT
Bruce Swart, Athletic Trainer, CCE/AFT
Dr. Mark Vernoy, President, Faculty Senate
Terri Villalobos, Senior Office Specialist, Human Resources, CCE/AFT
Regina Waack, Counseling Assistant, CCE/AFT
Bonnie Williams, Academic Department Assistant, Dental Assisting, CCE/AFT
GUESTS:
Ronald J. Artis, The University of Texas at Austin, Community College Leadership Program
Lee Baldridge
Merrianne Bieler, The University of Texas at Austin, Community College Leadership Program
Harvey Bryant
Tom Chambers, Student
Brian Chapman, The University of Texas at Austin, Community College Leadership Program
Eileen Ely, The University of Texas at Austin, Community College Leadership Program
Jannett N. Jackson, The University of Texas at Austin, Community College Leadership Program
Elaine James, ASG VP of Social Activities
Terri Johnson, The University of Texas at Austin, Community College Leadership Program
Donna Brandeis LaGanga, The University of Texas at Austin, Community College Leadership Program
Alan Lampert, Student
Martha Martin, Student
Cynthia Morris, The University of Texas at Austin, Community College Leadership Program
Loretta Murillo-Colton, ASG Senator
Katherine Persson, The University of Texas at Austin, Community College Leadership Program
T.J. Quigley, ASG Senator
Cheryl Ann Rath, Student
Sandra Robertson, The University of Texas at Austin, Community College Leadership Program
Rachel Ruiz, The University of Texas at Austin, Community College Leadership Program
Mark A. Terry, The University of Texas at Austin, Community College Leadership Program
Sid Thompson, Parent of Former Student
Cynthia Wilson, The University of Texas at Austin, Community College Leadership Program
Robert J. Young, The University of Texas at Austin, Community
College Leadership Program
QUORUM ESTABLISHED
Following the pledge of allegiance to the flag, Dr. Dougherty
declared a quorum present, and the meeting proceeded with the order of business.
A TAPED RECORD OF THE PROCEEDINGS OF THIS MEETING IS ON FILE IN THE
PRESIDENT'S OFFICE FOR THIRTY DAYS OR UNTIL THE MINUTES OF THE MEETING HAVE BEEN APPROVED
BY THE GOVERNING BOARD, WHICHEVER IS LONGER.
C. APPROVAL OF MINUTES
MSC Scofield, White
RESOLUTION 97-18632
BE IT RESOLVED, That the Minutes of the Regular Meeting held
on October 28, 1997, be approved with the following amendment:
Page 20, last paragraph, second sentence should read: "Some
board members do not attend any graduation ceremonies."
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
C O N S E N T C A L E N D A R
CC.
1. ACCEPTANCE OF GIFTS
MSC Scofield, White
RESOLUTION 97-18633
BE IT RESOLVED, That the following gifts be accepted
and that an appropriate letter of appreciation be sent:
a. An 88MG SyQuest and Accessories for classroom - data storage in
Graphic Communications, donated by Bob Cushman, P.O. Box 71, Escondido, California
92033-0071. Cash value as estimated by donor is $200.00.
b. "FlightCheck" software for classroom use in Graphic
Communications, donated by Jeff Ota, Markzware, 1805 E. Dyer Road, Suite 101, Santa
Ana, California 92705. Cash value as estimated by donor is $399.00.
c. Computer, audio, video equipment; parts consisting of resistors,
capacitors, diodes, transistors, IC's, and transformers; old software and manuals to be
used throughout the Electronics and Computer Hardware Technology (ECHT) area of the Trade
& Industry Department, donated by Kenneth K. Arnold, 11330 Bluebell Avenue,
Fountain Valley, California 92708. Cash value as estimated by donor is $945.00.
d. Miscellaneous equipment to be used for student education in the
ECHT audio and video repair classes, donated by Kenneth K. Arnold, 11330 Bluebell
Avenue, Fountain Valley, California 92708. Cash value as estimated by donor is $575.00.
e. Components, cables, old computers, printer, and monitors to be
used in ECHT classes, donated by Kenneth K. Arnold, 11330 Bluebell Avenue, Fountain
Valley, California 92708. Cash value as estimated by donor is $1,000.00.
f. Books - very new, high quality - to be used in the Art
Department, donated by Doris Campbell, 1943 Willow Glen Drive, El Cajon, California
92019. Cash value as estimated by donor is $69.90.
g. Diamond disc flat grinder with interchangeable wheels to be used
for flat grinding and to pre-polish glass in the Art Department, donated by Deanne
Sabeck, 4186 Sorrento Valley Blvd., #F, San Diego, California 92121. Cash value as
estimated by donor is $1,500.00.
h. Amana 23 cubic foot refrigerator to be used for storage of food
for children in Building 3, Child Care Center, donated by John Hayne, 1875 Jardine
Court, Vista, California 92083. Cash value as estimated by donor is $100.00.
i. Instructional materials for dental radiography to be used as supplemental instructional materials in the Dental Assisting program, donated by Madeleine B. Ewing, 13967 Barrymore Street, San Diego, California 92129. Cash value as estimated by donor is $1,360.00.
j. Used Toyota engine for student use in Trade and Industry
Department, donated by David T. Forsyth, 4359 Serena Avenue, Oceanside, California
92056. Cash value as estimated by donor is $400.00.
k. Over 250 boxes of software to aid student learning in many
departments, donated by Tim Moran, Electronic Division, Lockheed Martin, 15250
Avenue of Science, San Diego, California 92128. Cash value as estimated by donor is $0.
l. Contact lenses for use by optical dispensing technician classes
in ROP, donated by Dr. Robert Heller, 371 Fashion Valley Road, San Diego,
California 92108. Cash value as estimated by donor is $1,500.00.
m. Eleven ethernet cards; one Pentium motherboard; miscellaneous
computer books; one 286 computer with monitor; one 386 laptop computer; one VHS stereo VCR
for lab use in ROP computer repair classes, donated by Kevin Brazelton, 9666
Carroll Canyon Road, Apt. E-5, San Diego, California 92126. Cash value as estimated by
donor is $400.00.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. APPROVE DRAWING NEW WARRANTS
MSC Scofield, White
RESOLUTION 97-18634
BE IT RESOLVED, That the Governing Board of the Palomar
Community College District authorize the Disbursing Officer to draw new warrants as
follows:
a. Warrant #76-164968, dated February 21, 1997, in the amount of
$81.00, to Mary Weickgenant, 1275 Amador Avenue, Vista, CA 92083. Voided due to stale
dating.
b. Warrant #76-162787, dated January 21, 1997, in the amount of
$474.24, to Specialty Tapes, 4221 Courtney Road, Frankville, WI, 53126. Original never
received.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
3. GRANT EQUIVALENCY FOR DISCIPLINES
MSC Scofield, White
RESOLUTION 97-18635
BE IT RESOLVED, That, on the recommendation of the Faculty
Senate Equivalency Committee, the following individuals be granted equivalency to minimum
qualifications for the disciplines listed:
Beniquez, Yolanda - Mexican Ballet
Fortner, I. Elizabeth - Dance
Powell, Joseph - Apprenticeship/Sheet Metal
Trinh, Tisha - Dance
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. APPROVE ADJUNCT FACULTY EMPLOYMENT
MSC Scofield, White
RESOLUTION 97-18636
BE IT RESOLVED, That the employment of the following
adjunct faculty, at the rate indicated for the Fall 1997 and Spring 1998 semesters (day
and/or evening), be approved; said adjunct faculty are not scheduled to teach more than a
60-percent load.
FALL 1997
Reedy, Michael Math $32.24
B.A., Math
M.A., Math
Beniquez, Yolanda Multicultural Studies $31.20
12 years of experience
Fortner, I. Elizabeth Dance $31.20
A.A., General Interest
B.A., Dance
2 years of experience
Reusch, Sean Music $32.24
B.A., Psychology
Master of Music
Trinh, Tisha Dance $31.20
B.A., International Business
3+ years of experience
PHYSICAL EDUCATION
Lusky, Robert Physical Education $45.90
A.B., Physical Education
M.A., Physical Education
Conn, David Economics $34.32
B.S., Economics
M.A., Economics
Ph.D., Economics
Lanicek, Tracey Speech $32.24
B.A., Speech
M.A., Speech
VOCATIONAL PROGRAMS & APPRENTICESHIP
Powell, Joseph Apprenticeship - Sheet Metal *
9 years of experience
*Paid by Sponsor (San Diego Sheet Metal Joint Apprenticeship &
Training Committee)
Bagnall, Joseph History $34.32
A.B., Elementary Education
M.A., History
Doctor of Education
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
On behalf of the Governing Board of the Palomar Community College
District, the following resignation has been accepted by Dr. George R. Boggs,
Superintendent/President, as authorized by the Governing Board on June 10, 1986:
a. RACHEL BALKO, Box Office/House Manager, Performing Arts,
effective November 10, 1997. (last day worked 11/7/97)
6. APPROVE NEW COMMUNITY SERVICES CLASSES AND AGREEMENTS
MSC Scofield, White
RESOLUTION 97-18637
BE IT RESOLVED, That the following new classes and agreements
be approved between the Palomar Community College District and personnel for providing
Community Services classes:
Spring/1998
a. Presenter: Johnson, R. Keith
Name of Class: Hatha Yoga
Effective: February 3, 1998
Rate: $257.92
Terms: Minimum of 10 students
b. Presenter: Johnson, Paul
Name of Class: Desert Photography Workshop
Effective: February 20, 1998
Rate: 47% of fees collected
Terms: Minimum of 6 students
c. Presenter: Ravy, Carol
Name of Class: Watercolor Square 1
Effective: March 7, 1998
Rate: 30% of fees collected
Terms: Minimum of 10 students
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
__________________________________________
R e s u m p t i o n o f
R E G U L A R A G E N D A
__________________________________________
D. CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR
There were no items removed from the Consent Calendar.
E. OPERATIONAL REPORTS
1. El NiŅo Preparations
Mike Ellis introduced Phil Ryan who presented a report on the
preparations for El NiŅo being made on campus by Facilities employees. Phil attended a
conference held by the San Diego County Board of Supervisors on October 8 on this issue.
There is agreement by the scientific research community and the National Weather Service
that the coming El NiŅo will strongly influence the San Diego area, comparably to the
1983-84 occurrence. El NiŅo has been described as the most significant short-term natural
climate fluctuation on the planet and can have a major impact on weather conditions
throughout the world. The National Weather Service has predicted twice, possibly three
times, the annual rainfall for this area during the coming rainy season. Palomar College
is taking these predictions very seriously and is preparing for the worst-case scenario.
Previous experience has indicated the potential trouble spots; sand bags are being placed
in these areas. Personnel are being outfitted with rain gear, have cleaned out all the
storm drains on the perimeter of the College, have cleaned out the gutters on the roofs,
have checked the trees in case of high winds, and are installing additional drain boxes
and pipes in some areas. They have sent official notification to the City of San Marcos
that we have cleaned the storm drains on our perimeter, but the City needs to clean the
area on the opposite side of Mission Road so that the water can get off our property and
into the creeks.
2. Student Activities Reports
a. Erica Olvera introduced Jim Bowen, Director, Student Activities,
and Advisor of Student Government; T.J. Quigley, ASG Senator; and Elaine James, Vice
President of Social Events.
b. In the absence of Xavier Corona, Jim Bowen discussed the
organization of student government on campus and the national and state organizations to
which they belong. ASG Senator, Loretta Murillo-Colton discussed the proposed institution
of a plus and minus grading system.
c. T. J. Quigley discussed the actions being taken to build
enthusiasm for the Student Center Election which is planned for May, 1998. He has received
support from the faculty and is very grateful for it. It is hoped that this issue will be
successful this time.
d. Elaine James discussed social events currently taking place, as
well as those planned for the remainder of this school year.
e. In the absence of Nima Arabani, Erica Olvera discussed ICC and
club activities.
3. Because of the absence of John Erickson, the Ensenada Program
Report will be given at a future Board meeting.
F. HEARINGS OF INDIVIDUALS, GROUPS, AND DELEGATIONS
1. INFORMATION
Report of the Faculty Senate
Dr. Mark Vernoy welcomed the visitors from The University of Texas
at Austin and the employees of the CCE/AFT in attendance.
2. INFORMATION
Report of The Faculty
Mary Ann Drinan welcomed those present.
3. INFORMATION
Report of the Administrative Association
George Mozes made the following statement of behalf of the Executive Council of the Administrative Association: "The Executive Council of the Administrative Association would like to express its concern regarding the negotiations between the District and the CCE/AFT. The Executive Council considers the classified staff as a vital and integral part of the Palomar College Family. We hope that the classified staff, including all bargaining unit employees, will receive the same fair treatment and salary increase given to the Faculty and Administrative Association members. We hope that the classification study will be treated as a separate issue."
4. INFORMATION
Report of the CCE/AFT
Ernie Carson introduced Mike Barber, who made the following
statement: "My name is Mike Barber, and many of you know me as the Contracts Payable
Technician for Palomar Community College. But I and my fellow classified employees are
also a number of other things. You may have seen us this summer on the "Success
Express" student-recruitment van. I know I did a few shopping centers, and some of my
fellow classified employees did also. Or you may have recognized us by the warm welcome we
give you every time we have a new opening at the Boehm Gallery. You may have recognized
some of us working with Barbara Hughes and Dr. Mozes on the Ethics Committee. You may
recognize us working as Affirmative Action Representatives on Dr. Doyle's committees. Many
of us fellow classified employees devote countless personal hours of volunteer time to
develop a wider view of how this campus operates as a whole. And we come back to volunteer
because we see the results in heightened morale, harmony amongst groups, and a sense of
fair play. Now we turn to the Board to consider whether a sense of fair play is indeed
being exercised in granting to our group something less than what's been granted to other
groups on campus, because we also see ourselves as professionals, and we gratefully
welcome your acknowledgment in this respect."
Barbara Ross made the following statement: "My name is Barbara Ross, I am a member of the Student Services, I work in EOPS. I don't know if all of you are here for the same purposes I am. Let me read a very short statement. As a member of the classified unit, I am greatly concerned about the morale of the classified unit. The COLA has been approved and given to the other two groups. Because this is being held up, I feel that the already sagging morale of the classified unit is going to sink to a new low. After all, I believe that COLA is given by the state in order to make our salaries better. I really believe
that this should not be tied up with anything else. And I hope that
negotiations will understand that. Thank you very much."
Ernie Carson made the following statement: "Dr. Boggs, Dr.
Dougherty, Governing Board members, and executive administration. I stand before you
tonight not as President of the Council of Classified Employees but as an employee of
Palomar College. I stand before you as an employee that has sat in on Dr. Boggs'
Leadership Retreat meetings where heavy emphasis was placed on employee communication,
employee morale, and establishing and maintaining a level playing field for all employees
and our employee groups. I stand before you to appeal to your sense of impartiality, your
concern for employee morale, and your infinite wisdom as leaders of this great community
college, that you place the 2.97% COLA and the 1.03% salary adjustment back on a level
playing field. I stand before you as an employee that recognizes and understands the need
for corrections and modifications to our job class process. I stand before you as an
employee who sincerely believes the results of this study, and the decisions that follow,
will impact the working lives of the CCE for the next several years and, therefore,
deserves to be thoroughly reviewed. I stand before you as one who was approached by three
single parents last week. They stated that when they first heard that a 2.97% COLA and a
1.03% salary adjustment was awarded, they immediately started making plans on how to spend
this additional income. Much to my surprise they spoke of being able to put a turkey on
the table for Christmas instead of a hen or chicken. They spoke of the possibility of
being able to pay off overdue grocery bills. Lastly, they spoke on being treated fair.
They told me that being among the lowest paid in the classified staff causes them to be
more aware of fairness and equal treatment. They stated that if the COLA doesn't come in
time for Christmas, then so be it because this would not be the first Christmas that a
turkey and dressing would not grace their tables. I stand before you to say that as I
walked away from these three single parents, I did so with a higher level of awareness for
not only those in the classified unit but for people as a whole. Finally, I stand before
you and say with sincere deference. Let me say this again. I say to you with sincere
deference that unless otherwise directed by the rank and file and the CCE Executive
Council, I cannot, I will not, and I shall not support or endorse any plan of action that
I perceive to be unequal or unfair to the Council of Classified Employees. Thank
you."
Ernie then gave his CCE/AFT President's report, indicating that
communications are one of his primary goals. In accordance with that, two sessions were
recently held to educate everyone on the status of negotiations. This weekend, the CCE
Conference will be held in Manhattan Beach. Ernie has been asked to moderate a workshop on
"Motivation."
5. INFORMATION
Report of the Associated Student Government
Erica Olvera welcomed the visitors from The University of Texas at
Austin.
6. INFORMATION
Report of Superintendent
Dr. Boggs welcomed the visiting students from The University of
Texas at Austin.
Barbara Schnelker, Associate Professor, Behavioral Sciences, just
published an article, entitled, "Computer Slides at Work," in the October 10
issue of Innovation Abstracts, which is published by The National Institute for
Staff and Organizational Development (NISOD).
Bonnie Dowd's marketing class has been named the winner of the
"Best Dealer Integration Award" by General Motors Education Programs. The class
is featured in the September, 1997, issue of The Road Scholar.
The Palomar College speech team won first place in competition with
20 other colleges and four-year universities at the Griffin International competition.
Kendra Jeffcoat will be presenting a half-day workshop on
"Management Techniques" at the national meeting of Therapists and Counselors in
Washington, D.C.
Dr. Boggs read a resolution, a framed copy of which was sent to the College by Randy "Duke" Cunningham, Member of Congress. The resolution reads, "RESOLVED, that in honor of the numerous personal and professional accomplishments of our veterans attending Palomar College, this Veterans Day, Tuesday, November 11, 1997, is hereby proclaimed "VETERANS ATTENDING PALOMAR COLLEGE APPRECIATION DAY" in the cities and communities of California's 51st Congressional District."
Dr. Boggs asked Jerry Patton to give an update on administrative
software at this time. Jerry reported that the core project team, composed of 15 members
here on campus, have been diligently looking at alternatives of software administration
and vendors who claim to have a full complement of integrated packages which would include
human resources, finance, and student administration systems. The team is convinced that
we need to leave the Buzzeo product but want to remain with the consortium and look at the
three major vendors, PeopleSoft, Data Tel, and SCT Banner. The core project team traveled
to Southern Methodist University in Dallas last week. SMU is helping PeopleSoft develop
their student administration systems. For the past two years, they have been one of seven
major institutions that have been working with PeopleSoft. SMU has been operating a beta
version of the system for the past several months. The final version is due out on
December 14. Data Tel has a product that is out and currently being used by several
California community colleges. SCT Banner has several installations and will release their
latest version sometime in December. The core project team is very interested in pursuing
another vendor. Jerry plans to bring something more formal to the next Board meeting,
which will allow them to proceed in that direction. They are examining several ways to
approach this. Data Tel has bid in California with another community college district and
have included a "me too" clause in their bid process. That means that any
governmental agency that needs that product can sign a contract with the vendor and take
advantage of the bid process that community college has gone through. Jerry is not sure if
SCT Banner has another product in the state where that could be done. PeopleSoft does not
have a client in California upon which we could "piggy-back." The process of
acquisition, therefore, is unclear at this time. We may have to go out for a formal RFP,
or the CCLC may do something similar in which we could participate. At this time,
PeopleSoft seems to be the strongest alternative. Their sales issue will be about $750
million per year. Data Tel is not quite that large; SCT Banner is probably larger than
that in sales. The dealer companies are very solvent and sound financially. They have
products that have been used for many years. PeopleSoft's human resources and financial
services software have been around since the mid- to late eighties. SCT Banner has been
around longer than that. Consequently, we are looking at companies that are very solid and
whose products are very sound. PeopleSoft's student administration system version has been
running in beta version for the past several months, and their final version will be out
December 14. Jerry asked for any advice or direction that the Board members might wish to
provide.
Dr. Dougherty asked if either the CCLC or the Chancellor's Office
has provided any ideas, advice, or tentative leanings. Jerry responded that they had not;
however, when he talked with CCLC, they were very interested in doing something that would
impact all of the community colleges as there are many colleges in a similar position as
ours in attempting to avoid the year 2000 problem with software. The CCLC may be
considering having the three major vendors' products available so that colleges could
choose whichever one they feel would be most applicable to their needs.
Harold Scofield asked when a decision regarding this matter must be
made so that we will have sufficient time to implement the new software if we decide that
Buzzeo is not going to live up to our expectations. Jerry responded that we are getting
close to that time and that it probably should be done by the December or January Board
meeting as we would like to have a system in place to register students for the Spring,
1999, semester. If we wait until Fall, 1999, that would be the last chance before we hit
the year 2000 problem. Most of the vendors have indicated that we could do a full
implementation within a 12-month period. We are attempting to avoid the year 2000 problem
because putting our resources into making necessary corrections in our current system
would require spending over $400,000. The core project team has completed its 25-page
analysis of functionality. The issue is how we can acquire the software. If we must go out
to bid, that will require a longer window of time than we were anticipating. It was
thought that the team could make an analysis and understand the company, its solvency, its
size, and the functionality of the product and how well it fit, and perhaps come back in
December with a recommendation to the Board. The team wants to be sure to do the best job
for the College and choose a product that can move into the next decade, fully utilizing
the Internet in such applications as offering courses on line and registering students on
line.
Dr. Dougherty asked if the coalition of colleges in the state that
has been looking at this situation are planning a meeting with Buzzeo. Jerry stated that
the group will meet on Thursday, November 20, during the CCLC Conference in Oakland.
Barbara Hughes asked if the problem with Buzzeo was that they would
not have a product in time to be of use to us. Jerry stated that the two major problems
with Buzzeo are their financial stability and product delivery. Buzzeo insists that they
will be able to meet the December 31 deadline, and Jerry feels they may deliver something
just to make sure they deliver a product. There is a demand that they deliver a product in
order to obtain venture capital to participate in their endeavor. The venture capital is a
key component of their survivability. The question is what are they going to deliver, and
how long a timeframe we are looking at before we have a fully integrated package. If they
can meet the December 31, 1997, deadline, they plan to have final product delivery by
December 31, 1998. Jerry doesn't think they can meet that deadline. Two CEO's from the
consortium recently traveled to Buzzeo's headquarters in Phoenix, Arizona. Their report
outlining their concerns is included in Jerry's report which he gave to the Board members
this evening.
Harold Scofield asked Ben Echeverria if it is necessary to use the
competitive bid process on this item as it is a unique product. Ben responded that one of
the ways is to "piggy-back" off an existing contract. The other will require
some creativity and, at the very least, it will require an RFP, unless we tie it into
instruction.
Catherine Ott, a member of the implementation team, stated that she
has a lot of inside information into what our administrative systems can and can't do. She
reiterated several of the points made by Jerry Patton. She indicated that the year 2000 is
a critical issue that cannot be overlooked; and because we schedule a year in advance, the
year 2000 problem is here now. We also spend a great deal of time that isn't apparent at
the Board level and other levels taking care of problems with an old system that is really
not functioning well. It is unfortunate that we don't have a way to quantify what that
costs the institution in time, energy, morale, and duplication of effort. The team sent a
letter in August to the Administration basically saying that we are at an emergency point.
She stated that the team doesn't have confidence that the consortium product will be
delivered in time and that we need to do something. She stated that she knows the Board
has heard a lot of this already, but that she wanted them to hear it from the field, from
somebody that is in operations that really knows what our systems can do and what they
can't do. She feels confident that Jerry has taken a leadership role in this and is
encouraged with what he has done as he has made a lot of things happen very quickly. She
feels we don't have the luxury of taking a long time to make these decisions. She stated
that Jerry has worked very closely with the team, has received their input, and has
listened to the team's needs.
She encouraged the Board to be confident in Jerry's recommendations.
There are still a lot of unknowns and some risks that will need to be taken, but she
thinks we can "pull it off." There is one vendor, in her mind, that is a very
clear "front runner." She is hoping we can work through the technical issues,
because she thinks it will be great for the College. To keep us competitive, our students
need to be able to register and look up their records on the Internet, as well as all
kinds of things that we need to be able to do to move into the next few years.
Jerry Patton noted that during the visit to SMU, it was interesting
to see a significant institution such as this developing and installing a software
product.
Dr. Dougherty thanked Catherine Ott for reminding us that we do have
a semi-obsolete computer system. He stated that every time someone attempts to do a
phone-in registration and can't get through, they may go to a competitor; and we lose
money. He feels we cannot afford to have an obsolete computer system.
7. INFORMATION
Report of Other Organizations and/or Individuals
a. The Foundation Report was postponed until the next meeting
because one of the people we had hoped to honor was ill and unable to be present.
b. Mary Ann Drinan stated that Ernie was so very eloquent in favor
of his organization and their request. She wanted to add her personal support for that and
encouragement for the Board to add COLA before Christmas as it has done for the other
groups.
c. Mark Vernoy stated that he is putting on the "I Support the
CCE" pin as he has been here for 20 years, and they have supported him for 20 years.
He reiterated what Mary Ann said and what Ernie and the other people have said. He feels,
as a faculty member, that it would be appropriate to make sure that everybody had their
COLA by Christmas. He knows we have the money in the budget; it is here from Sacramento.
He encouraged the Board to try to direct the administration to come to some equitable
solution to this so that everyone on campus can have their COLA adjustment, at least, by
Christmas.
G. COMMUNICATIONS
There were none.
H. UNFINISHED BUSINESS
1. TABLE RECOMMENDATION TO EXPRESS OPPOSITION TO
"GOVERNMENT COST SAVINGS AND TAXPAYER PROTECTION" INITIATIVE
MSC to table Jensen, White
RESOLUTION 97-18638
WHEREAS; Every day billions of dollars of critical building,
engineering, and design projects are underway from seismic retrofitting to flood control
to schools and hospitals; and
WHEREAS; State, regional, and local governments are currently
allowed the flexibility to contract with private firms, on a competitive basis, to design
these projects; and
WHEREAS; This process allows government the essential
flexibility to use private firms to deliver a project on time and cost effectively; and
WHEREAS; The so-called "Government Cost Savings and
Taxpayers Protection Amendment" completely changes the process by giving the state
bureaucracy a virtual monopoly on designing every project; and
WHEREAS; This will thereby force cities, counties, schools,
special districts, regional governments and even many private businesses to use the state
bureaucracy to design roads, parks, hospitals, health clinics, schools, water treatment
facilities, flood control walls, and other critical structures -- including all
engineering, design, geological, and environmental work; and
WHEREAS; Virtually every school and hospital has been
designed by private firms, not state government; and
WHEREAS; The proposed initiative eliminates local control and
forces communities to rely on the out-of-town state bureaucracy for their design work; and
WHEREAS; Local governments would not be able to hold the
state bureaucracy accountable; and
WHEREAS; The initiative gives one state politician enormous
power to decide who gets tens of thousands of design and building projects worth billions
of dollars; and
WHEREAS; The state controller would have to analyze tens of
thousands of proposed contracts per year costing taxpayers hundreds of thousands of
dollars, if not millions, in additional expenses; and
WHEREAS; To meet potential workload demands, hundreds, if not
thousands, of state employees would need to be employed and paid, even if no projects were
underway; and
WHEREAS; Taxpayers would pick up the tab for billions in
extra costs for projects, lost jobs, and more state employees to evaluate projects; and
WHEREAS; This could mean more delays on important projects.
THEREFORE, BE IT RESOLVED, That the Governing Board of the
Palomar Community College District opposes the so-called "Government Cost Savings and
Taxpayers Protection Amendment." Exhibits H-1, H-1a (copy of the initiative)
Ralph Jensen stated that he felt this item should be tabled until
such time as the Board members have an opportunity to study the initiative.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
I. NEW BUSINESS
1. TABLE RECOMMENDATION TO SCHEDULE SPECIAL MEETING TO DISCUSS
GOALS AND OBJECTIVES
MSC to table Scofield, Jensen
RESOLUTION 97-18639
BE IT RESOLVED, That a special meeting of the Governing Board
of the Palomar Community College District be held on Saturday, January 31, 1998, 9 a.m.,
at the Escondido Education Center, for the purpose of discussing District Goals and
Objectives.
As this date is not convenient for some of the persons involved, the
Administration was asked to find a date in February that is convenient for everyone.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. CANCEL REGULARLY SCHEDULED MEETINGS OF DECEMBER 9 AND 23,
1997
MSC Scofield, Jensen
RESOLUTION 97-18640
BE IT RESOLVED, That the meetings of the Governing Board of
the Palomar Community College District regularly scheduled for December 9, 1997, and
December 23, 1997, be canceled.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
3. SCHEDULE SPECIAL MEETING ON DECEMBER 16, 1997
MSC Scofield, White
RESOLUTION 97-18641
BE IT RESOLVED, That a special meeting of the
Governing Board of the Palomar Community College District be held on Tuesday, December
16, 1997, at 7 p.m., in the Governing Board Room, San Marcos campus.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. INFORMATION: ACCT 1997-98 TRUSTEE BOARDS NATIONAL ADVOCACY
SURVEY
Survey form and request from ACCT that the survey be
answered as a board. Exhibit I-4
Dr. Dougherty noted that this survey asks, "What do you think a
community college should be doing?" However, in the choice of responses, there isn't
one stating, "educating people." He asked that each Board member make some notes
as to their responses and give them to him at the next meeting. He will make a summary of
these responses.
5. ACCEPT 1997-1998 ROP FALL SUPPLEMENT
MSC Scofield, White
RESOLUTION 97-18642
BE IT RESOLVED, That the 1997-1998 ROP Fall supplement
be and is hereby accepted for a dollar amount of $88,042.00.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
6. ADOPT RESOLUTION REVIEWING AND
APPROVING CONTRACTS AND AGREEMENTS MADE FOR PRIOR SIXTY (60) DAYS PURSUANT TO BOARD
RESOLUTIONS 96-18423 AND 96-18424 ADOPTED JUNE 24, 1997
MSC Scofield, Hughes
RESOLUTION 97-18643
BE IT RESOLVED, That all contracts and agreements
entered into on behalf of the Palomar Community College District pursuant to resolution
96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet
lodged in support hereof, be and are hereby reviewed and approved. Exhibit I-6
Barbara Hughes expressed thanks to Ben Echeverria for the report.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
7. ACCEPTANCE OF BAR 97 EMISSION INSPECTION SYSTEM
MSC Scofield, Jensen
RESOLUTION 97-18644
BE IT RESOLVED That the Palomar Community College District approve acceptance
of the training and the acquisition of BAR 97 analysis equipment, from the Bureau
of Automotive Repair to comply with Section 103 Clear Air Act and the
implementation of California's Smog II program for use in the Auto Technology
programs.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
J. FINANCIAL REPORTS
1. ADOPT RESOLUTION REVIEWING AND APPROVING PURCHASES MADE FOR
THE PRIOR SIXTY (60) DAYS PURSUANT TO BOARD RESOLUTIONS 96-18423 AND 96-18424, ADOPTED
JUNE 24, 1997
MSC Scofield, Jensen
RESOLUTION 97-18645
BE IT RESOLVED, That all purchase transactions and
contracts entered into on behalf of the Palomar Community College District pursuant to
resolutions numbered 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the
information spreadsheet lodged herewith as Exhibit J-1, be and are hereby reviewed
and approved for the following Purchase Order Nos. 840653 through 840998, Agreement/Item
Nos. 845100 through 845124, Travel Nos. 850015 through 850023, Reimburse/Adv/Increases
Nos. 860177 through 860256, Agreement/Service Nos. 870128 through 870181, Repair Nos.
875029 through 875033, Agreement/Annual Nos. 880186 through 880189, and Library Order Nos.
825011 through 825011, in the total amount of $647,467.47 be approved.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. INFORMATION: NARRATIVES FOR FINANCIAL REPORTS
Memo from Lois Meyer, Director, Fiscal Services. Exhibit J-2
3. APPROVE QUARTERLY FINANCIAL STATUS REPORT
MSC Scofield, Jensen
RESOLUTION 97-18646
BE IT RESOLVED, That the California Community Colleges
Quarterly Financial Status Report (CCFS-311Q) for quarter ended September 30, 1997, be
approved. Exhibit J-3
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
4. INFORMATION: BOOKSTORE BALANCE SHEET AND INCOME STATEMENT
Bookstore Balance Sheet as of September 30, 1997, and
Income Statement for the quarter ended September 30, 1997. Exhibit J-4
5. INFORMATION: FOOD SERVICES BALANCE SHEET AND OPERATING
STATEMENT
Food Services Balance Sheet as of September 30, 1997, and Operating
Statement for the quarter ended September 30, 1997. Exhibit J-5
6. APPROVE REVISED BUDGETS
MSC Scofield, Jensen
RESOLUTION 97-18647
BE IT RESOLVED, That the September 30, 1997, Budgets
for the General Fund, Capital Outlay Fund, Child Center Fund, and Energy Conservation
Project Fund be approved. Exhibit J-6
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
7. INFORMATION: BUDGET TRANSFER TRANSACTIONS
Report of Budget Transfer Transactions from September 1
through 30, 1997. Exhibit J-7
8. APPROVE SALARY WARRANTS
MSC Scofield, Jensen
RESOLUTION 97-18648
BE IT RESOLVED, That the following Salary Warrants be
approved:
Payroll dated 10-10-97 $ 451,008.02
Payroll dated 10-20-97 831,097.37
Payroll dated 10-31-97 2,709,545.60
Total for October, 1997 $3,991,650.99 Exhibit J-8
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
9. APPROVE EXPENSE WARRANTS
MSC Scofield, Jensen
RESOLUTION 97-18649
BE IT RESOLVED, That the following report of Expense
Warrants be approved:
General Fund $1,527,438.19
Capital Outlay Fund 193,624.01
Children's Center Fund 10,033.92
Trust Fund 3,978.03
Total of Funds $1,735,074.15 Exhibit J-9
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
10. APPROVE REPORT OF REVOLVING CASH EXPENDITURES
MSC Scofield, Jensen
RESOLUTION 97-18650
BE IT RESOLVED, That Revolving Cash Expenditures, Check
Nos. 11279 through 11282, in the amount of $2,694.00 from the General Fund, for September,
1997, be approved. Exhibit J-10
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
11. APPROVE SHORT-TERM/SUBSTITUTE EMPLOYEE LIST
MSC Scofield, White
RESOLUTION 97-18651
BE IT RESOLVED, That the Short-Term/Substitute Employee
List be approved. Exhibit J-11
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
12. APPROVE STUDENT EMPLOYEE LIST
MSC Scofield, White
RESOLUTION 97-18652
BE IT RESOLVED, That the Student Employee List be
approved. Exhibit J-12
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
13. INFORMATION: FINANCIAL AID FUND BALANCE
Financial Aid Fund Balance for the three months ended
September 30, 1997. Exhibit J-13
14. INFORMATION: STUDENT FINANCIAL AID TRUST FUND - STATE AID
Student Financial Aid Trust Fund - State Aid for the three
months ended September 30, 1997. Exhibit J-14
15. INFORMATION: ASSOCIATED STUDENTS BALANCE SHEET, REPORT OF
CURRENT LIABILITIES AND ACCOUNTS RECEIVABLE, COMPARATIVE STATEMENT OF INCOME AND EXPENSES,
AND TRUST FUND BALANCES
Associated Students Balance Sheet, Report of Current Liabilities
and Accounts Receivable, Comparative Statement of Income and Expenses, and Trust Fund
Balances as of September 30, 1997. Exhibit J-15
16. INFORMATION: TRUST FUND 20 BALANCE SHEET AND REPORT OF
INCOME AND EXPENDITURES
Trust Fund 20 Balance Sheet and Report of Income and Expenditures
as of September 30, 1997. Exhibit J-16
K. INSTRUCTIONAL REPORTS
There were none.
L. PERSONNEL
1. APPROVE CLASSIFIED POSITION INCREASE
MSC Scofield, Jensen
RESOLUTION 97-18653
BE IT RESOLVED, That the increase of the following classified
position be approved:
a. Position: BOOKSTORE ASSISTANT II
Department: Bookstore
Name: Valerie Parker
Position #: 502059 New?: No
Sal Rng/Stp: 13/K Salary: $2,305.00 month
% of position: 100% # of Mos: 12
Remarks: Increase position from 100%, 11 months, to 100%, 12 months
Effective: November 12, 1997
Acct #(s): 01-10-54-5400-6910-2111.00-0901/100%
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
2. RECOMMENDATION: ACTION - APPROVE CLASSIFIED EMPLOYMENT
MSC Hughes, White
RESOLUTION 97-18654
BE IT RESOLVED, That the classified employment of the
following person be approved:
a. Name: SHERI L. FRANKFURTH
Position: Senior Admissions Assistant
Department: Mt. Carmel/Poway Education Centers
Position #: 340953 New?: No
Remarks: Replacement for Cheri Belshee. This is a promotion for Ms. Frankfurth.
Sal Rng/Stp: 18/E Salary: $1,956.00 month
% of position: 80% # of Mos: 12
Effective: November 17, 1997
Acct #(s) 01-12-31-3139-6014-2111.00-0000/50%
01-04-40-4010-6210-2111.00-0000/50%
NOTE: 3% added to base salary for hours worked between 6:00
pm - 10:00 pm. Hours: 1:30 pm - 10:00 pm Monday - Thursday.
b. Item was removed from agenda.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
3. INFORMATION: APPROVE AMENDMENT TO HANDBOOK OF POLICIES
COVERING CLASSIFIED EMPLOYEES IN THE BARGAINING UNIT REPRESENTED BY THE CCE-AFT
BE IT RESOLVED, That B.P. CCE/AFT-11, HOURS OF EMPLOYMENT
AND OVERTIME be amended as follows:
Add the following as a fifth paragraph to section A. Workweek.
The Palomar Community College District may establish and modify within
its discretion, and with the concurrence of the employee organization (CCE/AFT Local
4522), workday and workweek schedules for bargaining unit employees pursuant to Education
Code Section 88040. Every position employing a schedule authorized under Section 88040
will be identified as having regular work hours for each day of the weekly schedule. In
keeping with the provisions of 88040, such schedules would require that employees be paid
overtime rates for hours worked in excess of 40 in a week and/or the specified number of
hours for that day. Exhibit L-3
Barbara Hughes asked how this differs from present policy. Teresa Doyle
responded that the Education Code is fairly prescriptive as to the number of hours per
week and the number of hours in a day that can be worked. Section 88040, which does not
have a corresponding section in K-12, allows us to have 40-hour weeks with days that vary
in length. Because we have services provided on weekends, we could have, for example,
people who work four nine-hour days in a row, followed by a four-hour day, which was
impossible under the prior codes. In this instance, overtime would be paid once the
individual has worked either more than the allotted hours scheduled for that day or more
than forty hours in a week.
MSC Scofield, Jensen
RESOLUTION 97-18655
a. BE IT RESOLVED, That DANIEL CLEGG,
Instructor, Mathematics, be granted a 40% personal Leave of Absence without pay and
with no effect on benefits, effective January 20, 1998, through May 22, 1998, provided
adequate hourly replacement can be obtained to cover all scheduled classes in the
department.
The Vote was unanimous.
Student Trustee Advisory Vote: Aye
At the written request of John Leahy, Item O-1 on the agenda was
moved forward to be heard in open session.
1. To consider complaints brought against an employee, John Leahy,
by Sid Thompson, authorized representative of Brian Thompson, a former Palomar student,
pursuant to Government Code Section 54957.
The Board listened to Mr. Thompson's complaint that John Leahy acted
in bad faith in assigning a grade of "F," rather than "W," to his son
who had not officially withdrawn from Mr. Leahy's class. Following lengthy discussion,
Rita White stated that she felt Mr. Thompson had proven to her that the instructor had
acted in bad faith. Dr. White moved that the Board approve changing the grade to a
"W." The motion died for lack of a second. No action was taken by the Board on
Mr. Thompson's complaint.
M. ITEMS PENDING
There were no items pending.
N. COMMENTS FROM BOARD MEMBERS
Erica Olvera introduced one of her ASG Senators, Paul Chambers, who
was in the audience.
Ralph Jensen noted that he had recently seen Merrill Tyler, former
ASG President and former Student Trustee, who is running for the 74th District Assembly
seat that is being vacated by Howard Kaloogian.
Harold Scofield stated that he was pleased with the reports
indicating that the bookstore and food services have shown a tremendous improvement in
financial status. He thanked everyone who was responsible for that. Dr. Dougherty asked
Jerry Patton who had served on the committee. Jerry stated that both of these services
fluctuate from quarter to quarter. Even though we show a good quarter this time, it
doesn't necessarily mean we will end up that way. We do have a task force that is looking
at food services made up of students, faculty, and staff members. They are looking at ways
to control costs and have been "chipping away" at a lot of items.
O. CLOSED SESSION
The Board recessed at 8:42 p.m. and went into Closed Session at 8:50
p.m. to discuss:
1. Was discussed in open session.
2. Conference with Labor Negotiators, pursuant to Government Code Section 54957.6.
Agency negotiators: Teresa Doyle, Joseph Madrigal, Jerry Patton
Employee organization: CCE/AFT
Closed Session ended at 9:11 p.m.
RECONVENE TO OPEN SESSION
The meeting reconvened to Open Session at 9:12 p.m. There was no
reportable action.
P. ADJOURNMENT
The meeting was adjourned at 9:12 p.m.
_______________________________________ ______________________________________
President Secretary